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Office Manager

UW-Eau Claire – Eau Claire Campus
Advising, Retention + Career Center

Full Time, Staff

  • Official Title: University Services Program Associate
  • Job ID: #17068
  • Date Posted:
  • Apply by: | To ensure consideration, completed applications must be received by deadline. However, screening may continue until position is filled.
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Office Manager

POSITION: A full-time university staff position is available in the Advising, Retention and Career Center (ARCC) beginning May 2021. The working title for this assignment is Office Manager with an official title of University Services Program Associate.  This is an expected-to-continue assignment which requires a six-month probationary period.  The expected hourly hiring salary will be $20.61 per hour based on qualifications and experience.

MINIMUM QUALIFICATIONS:
•    Associates Degree from a regionally accredited institution
•    Commitment to diversity, equity, and inclusiveness
•    Demonstrated strong technical skills, with ability to question when things seem amiss
•    Ability to oversee a diverse staff and effectively delegate tasks
•    Attention to details, strong organizational and time management skills    
•    Excellent verbal and written communication skills
•    Solutions-focused attitude and problem-solving skill set
•    Demonstrated knowledge of Microsoft Office Suite, ImageNow, Peoplesoft, web scheduling programs
•    Strong interpersonal skills and the ability to work and communicate with diverse groups of people
•    Ability to work independently, applying judgment and logic, while being creative and innovative
•    Strong work ethic

DUTIES: The mission of the Advising, Retention and Career Center is to empower students in their academic and professional goals. This position provides comprehensive administrative support to the Center with a variety of duties including administrative support, budget management, programming support and customer service. Skillful management of multiple priorities is essential for success in this position. This position reports to the Associate Director of Career Services, of the Advising, Retention and Career Center and is a member of the ARCC Leadership Team.

The essential Job Functions and Responsibilities include ARCC Administrative functions (60%), Program Support (35%) and other duties as assigned (5%).

UNIVERSITY and EAU CLAIRE COMMUNITY: UW-Eau Claire, an institution of approximately 11,500 students and 1,400 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation. To learn more about UWEC, visit https://www.uwec.edu/human-resources/employment-opportunities/why-uwec/ .

The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities.

APPLICATION PROCEDURE: Applications are submitted electronically. Please follow instructions found on the following UW-Eau Claire Web site: https://www.uwec.edu/job-postings/.  You must create an account and login before you can apply.  If you have not yet registered, click on the "Click here to Register" link to begin the registration process. If you are already a registered user, input your "User Name" and "Password" and select "Login."  Click the link to the Office Manager position (Job ID # 17068) and then click the "Apply Now" button to submit your application electronically.  Your application will not be considered complete until all required documents are attached and all required fields are completed.  Please be sure you have included the following in PDF format:
•    Letter of application
•    Resume
•    Names and contact information for three references

Please direct requests for additional information to:
Staci Heidtke;  heidtksl@uwec.edu

To ensure consideration, completed applications must be received by April 14, 2021.  However, screening may continue until position is filled.

The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. Visit Campus Security and Fire Report. Also visit our Campus Security Authority(CSA) policy.

UW-Eau Claire is an AA/EEO/Veterans/Disability employer dedicated to enhancing equity, diversity, and inclusion.

The University reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in November 2021. Job duties and responsibilities will remain the same. For more information please visit: wisconsin.edu/ohrwd/title-and-total-compensation-study/.