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IT Procurement Specialist

UW-Eau Claire – Eau Claire Campus

Full Time, Staff

  • Official Title: Procurement Specialist
  • Job ID: #16821
  • Date Posted:
  • Apply by: | To ensure consideration, completed applications must be received by deadline. However, screening may continue until position is filled.
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IT Procurement Specialist

A full-time, professional academic staff position is available in the Purchasing Department with the intent to start by February 1, 2021. The working title for this assignment is IT Procurement Specialist with an official title of Procurement Specialist.  This Academic Staff appointment is renewable for up to  three-years. This salary range for this position begins at $49,300.
This position will work closely with UW-Eau Claire’s central IT Department assisting with the purchase of a variety of technology-related commodities, such as software and computer hardware. Previous experience handling procurement of IT-related commodities is not required, but additional consideration will be given to candidates who have it.


  • Professional and effective written and verbal communication skills
  • Excellence in providing customer service
  • Skilled in the use of Microsoft Office products (Word, Excel, PowerPoint)
  • Exceptional organizational skills
  • 1-3 years experience in the procurement and/or IT service related industry
  • Ability to prioritize workload. Effective and disciplined time management skills
  • Adapts well to change
  • Ability to work effectively with others, participate in cross-functional teams, and lead vendor meetings. Ability to establish high quality, effective working relationships with others
  • Can successfully work independently with little or no supervision


  • Bachelor’s degree in Information Systems or related field
  • Experience within higher education or state government; or another similar combination of experience
  • Thorough understanding of Wisconsin state procurement regulations and law
  • Knowledge of contract development, negotiation skills, and industry best practices used in the procurement of goods and services
  • Experience utilizing computer applications such as ERP, MRP, database, or procurement systems
  • Knowledge of strategic sourcing concepts and methodologies
  • Knowledge of cost analysis methods

Job Responsibilities

  • Develops and manages solicitations in compliance with regulatory requirements
  • Research third party suppliers to understand available products and services, assesses market conditions, identifies supply options, and makes recommendations for procurement processes
  • Drafts, submits, and communicates outcomes of procurement requests to suppliers and stakeholders
  • Answers questions and provides guidance regarding specific commodities and service areas to various individuals and groups based on set material or standards
  • Serves as a point of contact for external stakeholders, maintains contracts, and negotiates purchase prices to obtain timely and meaningful contract sourcing results
  • Establishes and maintains bid and proposal records to comply with record-keeping requirements
  • Examines, prepares, and authorizes release of Purchase Orders
  • Serves as the Cell Phone program Administrator
  • Assists with development and delivery of Procurement Training to university staff regarding UW purchasing policies and procedures and Wisconsin requirements
  • Performs other duties as directed


THE UNIT: The Purchasing Department currently consists of four staff members: Two Procurement Specialists supporting Facilities and their purchasing needs and one Procurement Specialist supporting general campus; all reporting to the Director of Purchasing. The IT Procurement Specialist will support central IT while also reporting to the Director of Purchasing.

UNIVERSITY and EAU CLAIRE COMMUNITY: UW-Eau Claire, an institution of approximately 11,500 students and 1,400 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation.

The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities.

APPLICATION PROCEDURE: Applications are submitted electronically. Please follow instructions found on the following UW-Eau Claire Web site: .You must create an account and login before you can apply.  If you have not yet registered, click on the "Click here to Register" link to begin the registration process. If you are already a registered user, input your "User Name" and "Password" and select "Login."  Click the link to the Procurement Specialist position (Job ID #16821) and then click the "Apply Now" button to submit your application electronically.  Your application will not be considered complete until all required documents are attached, and all required fields are completed.  Please be sure you have included the following in PDF format:

  • Letter of application
  • Resume
  • Names and contact information for three references.

Please direct requests for additional information to:

Melissa Allen;

To ensure consideration, completed applications must be received by January 4, 2021. However, screening may continue until position is filled.

The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. Visit Campus Security and Fire Report. Also visit our Campus Security Authority(CSA) policy.

UW-Eau Claire is an AA/EEO/Veterans/Disability employer dedicated to enhancing equity, diversity, and inclusion.

The University reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Spring 2020. Job duties and responsibilities will remain the same. For more information please visit: