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Office of Research and Sponsored Programs: Grants Coordinator

UW-Eau Claire – Eau Claire Campus
Office of Research and Sponsored Programs

Full Time, Administrative

  • Official Title: Administrative Specialist title series
  • Job ID: #16565
  • Date Posted:
  • Apply by: | To ensure consideration, completed applications must be received by deadline. However, screening may continue until position is filled.
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Office of Research and Sponsored Programs: Grants Coordinator

A full-time, professional academic staff position is available in the Office of Research and Sponsored Programs beginning August 1, 2020. The working title for this assignment is Grants Coordinator with an official title in the administrative specialist title series. This is a one-year appointment, which may be renewable. The starting salary range will be $38,000-$40,000 per year and is commensurate with experience and qualifications.

MINIMUM QUALIFICATIONS: A bachelor’s degree from a regionally accredited institution is required.  Also required are an ability to prioritize and mange work independently and remotely and perform effectively with minimal supervision; ability to work on many projects simultaneously with attention to detail; strong oral, written and interpersonal communication skills; ability to establish and maintain effective and collegial working relationships with university personnel, state and federal agencies, and private organizations. 

PREFERRED QUALIFICATIONS:  A master’s degree and demonstrated grants administration, including identification of grant opportunities, development of grant proposals and budgets, proposal submission, and grants management, as well as familiarity with spreadsheet and database use, will be considered assets; demonstrated commitment to diversity, equity, and inclusiveness.


  • Support faculty, academic staff, and students with grant proposal and budget preparation
  • Identify and disseminate internal and extramural grant opportunities campus-wide, particularly ones that advance faculty and student research, scholarship and creative activity, instruction, and public service
  • Assist with organization, creation, and delivery of professional development opportunities to stimulate grantseeking and to improve undergraduate research activity
  • Maintain a grants database, analyze grant-related information, and generate reports
  • Promote grant and undergraduate research success through print and electronic media
  • Critically review grant proposals and budgets prior to submission
  • Manage proposal internal routing and submission for all UW System and extramural grants
  • Assist with grantseeking and undergraduate research compliance activity and monitoring in accordance with university policy and federal and state regulations
  • Assist with organizing, publicizing, and coordinating the annual student research day event as well as promoting student participation in related local (e.g., UW System Symposium, Research in the Rotunda) and national events (e.g., National Conference on Undergraduate Research, Posters on the Hill)
  • Manage specialized application processes (e.g., Goldwater, NEH Summer Stipends, Summer Extramural Grant Development)
  • Perform other activities of the Office of Research and Sponsored Programs 

THE UNIT: The primary mission of Office of Research and Sponsored Programs (ORSP) is to maintain a supportive environment for research, scholarly, and creative endeavors of the faculty, academic staff, and students. ORSP coordinates and administers a variety of internally funded research and professional development programs, directs the activities of the Center of Excellence for Faulty and Undergraduate Student Research Collaboration, and facilitates proposal preparation and submission to external agencies in order to serve the needs of the institution. 

UNIVERSITY and EAU CLAIRE COMMUNITY: UW-Eau Claire, an institution of approximately 11,500 students and 1,400 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation.

The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities. 

APPLICATION PROCEDURE: Applications are submitted electronically. Please follow instructions found on the following UW-Eau Claire Web site: .You must create an account and login before you can apply.  If you have not yet registered, click on the "Click here to Register" link to begin the registration process. If you are already a registered user, input your "User Name" and "Password" and select "Login."  Click the link to the Office of Research and Sponsored Program: Grants Coordinator position (Job ID # 16565) and then click the "Apply Now" button to submit your application electronically.  Your application will not be considered complete until all required documents are attached and all required fields are completed.  Please be sure you have included the following in PDF format:

  • Letter of application
  • Resume
  • Names and contact information for three references. 

Please direct requests for additional information to: Director of Grants and Contracts Jeremy Miner at 

To ensure consideration, completed applications must be received by August 17, 2020.  However, screening may continue until position is filled.

The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. Visit Campus Security and Fire Report. Also visit our Campus Security Authority policy.

UW-Eau Claire is an AA/EEO/Veterans/Disability employer dedicated to enhancing diversity, equity, and inclusion.

The University reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Spring 2020. Job duties and responsibilities will remain the same. For more information please visit: