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Procurement Specialist

UW-Eau Claire – Eau Claire Campus
Accounting + Finance, Administration and Finance, Purchasing

Full Time, Staff

  • Official Title: Associate Procurement Specialist
  • Job ID: #16440
  • Date Posted:
  • Apply by: | To ensure consideration, completed applications must be received by deadline. However, screening may continue until position is filled.
Apply Now

Procurement Specialist

A full-time, professional academic staff position is available in the Purchasing Department beginning July 1, 2020. The working title for this assignment is Procurement Specialist with an official title in the Associate Procurement Specialist title series. This is a three-year project appointment. The salary will be in the range of $43,500 - $47,000 annually.

REQUIRED QUALIFICATIONS: 

  •  Effective written and verbal communication skills
  • Excellence in providing customer service
  • Skilled in the use of Microsoft Office products (Word, Excel, PowerPoint)
  • Ability to work independently and in team collaborations
  • Ability to problem solve
  • Interpret complex concepts and execute sound judgment
  • Demonstrated commitment to diversity, equity, and inclusiveness.

 PREFERRED QUALIFICATIONS: 

  • Bachelor’s degree, or an associate degree with equivalent experience in purchasing, finance or accounting 
  • Thorough understanding of procurement regulations and law
  • Knowledge of contract development, negotiation skills and industry best practices used in the procurement of goods and services

 Job Responsibilities

  • Develops and manages solicitations in compliance with regulatory requirements
  • Researches third party suppliers to understand available products and services, assesses market conditions, identifies supply options, and makes recommendations for procurement processes
  • Drafts, submits, and communicates outcomes of procurement requests to suppliers and stakeholders
  • Answers questions and provides guidance regarding specific commodities and service areas to various individuals and groups based on set material or standards
  • Serves as a point of contact for external stakeholders, maintains contracts, and negotiates purchase prices to obtain timely and meaningful contract sourcing results
  • Establishes and maintains bid and proposal records to comply with record-keeping requirements
  • Examines, prepares, and authorizes release of all Purchase Orders
  • Serves as primary contact, liaison, and application processor and auditor for Purchasing Card/Travel Card and Cell Phone programs
  • Assists with development and delivery of Procurement Training to university staff regarding UW purchasing policies and procedures and Wisconsin requirements
  • Performs other duties as directed

 

THE UNIT: The Purchasing Department consists of four staff members, two of which are located in Facilities supporting the purchasing needs of the Facilities Management unit and one staff member in central Purchasing located in the ASK Center; all reporting to the Director of Purchasing. UW-Eau Claire Purchasing Department Website

 

UNIVERSITY and EAU CLAIRE COMMUNITY: UW-Eau Claire, an institution of approximately 11,500 students and 1,400 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation.

The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities.

 

 APPLICATION PROCEDURE: Applications are submitted electronically. Please follow instructions found on the following UW-Eau Claire Web site: https://www.uwec.edu/job-postings/ .You must create an account and login before you can apply.  If you have not yet registered, click on the "Click here to Register" link to begin the registration process. If you are already a registered user, input your "User Name" and "Password" and select "Login."  Click the link to the Associate Procurement Specialist position (Job ID # 16640) and then click the "Apply Now" button to submit your application electronically.  Your application will not be considered complete until all required documents are attached and all required fields are completed.  Please be sure you have included the following in PDF format:

  • Letter of application
  • Resume
  • Names and contact information for three references.
  • Answers to the following three questions:

 

Question 1:  In this position you will be responsible for preparing sealed bid requests that are in excess of $50,000. Explain the steps, in detail, that you would take to request a sealed bid for the purchase of a new multiplex copier for our University Printing Services Department.

 

Question 2:  Explain in detail how you would communicate to all parties involved should there be a shipment delay in the purchase of the multiplex copier.

 

Question 3:   Explain in detail how you would communicate and resolve the wrong multiplex copier being delivered to the University to all parties involved.

Please direct requests for additional information to:

Melissa Allen; allenmel@uwec.edu

 

To ensure consideration, completed applications must be received by April 30, 2020. However, screening may continue until position is filled. The university reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment.

 

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).

 

The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is  limited, the   University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime.  Visit Campus Security and Fire Report  (https://www.uwec.edu/files/8/annual-security-report.pdf) .  Also visit our Campus Security Authority policy (https://www.uwec.edu/files/787/CleryCompliancePolicy.pdf).

 

UW-Eau Claire is an AA/EEO/Veterans/Disability employer dedicated to enhancing

diversity, equity, and inclusion.

The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. Visit Campus Security and Fire Report. Also visit our Campus Security Authority policy.

UW-Eau Claire is an AA/EEO/Veterans/Disability employer dedicated to enhancing diversity, equity, and inclusion.

The University reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Spring 2020. Job duties and responsibilities will remain the same. For more information please visit: wisconsin.edu/ohrwd/title-and-total-compensation-study/.