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Health Careers Center: Assistant Director

UW-Eau Claire – Eau Claire Campus
Health Careers Center

Full Time, Staff

  • Official Title: Administrative Specialist
  • Job ID: #001
  • Date Posted:
  • Apply by: | To ensure consideration, completed applications must be received by deadline. However, screening may continue until position is filled.
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Health Careers Center: Assistant Director

The UWEC Health Careers Center is seeking a full-time, professional academic staff person to serve as an Assistant Director.
Do *not* apply through TAM.  Applications are to be submitted directly to Barb Hanson in Human Resources at
Candidates must be current UW-Eau Claire employees. The working title for this position is Assistant Director with an official title of administrative specialist and will report to the Director of the Health Careers Center. This is a 3-year renewable assignment, contingent on performance and funding. The salary will be commensurate with experience and qualifications.


  • A bachelor’s degree from a regionally accredited institution
  • At least three years of experience in undergraduate pre-health and/or career advising or an equivalent combination of relevant education and/or experience.
  • Strong interest and ability to work with undergraduates
  • Demonstrated commitment to equity, diversity, and inclusion, including experience supporting students from diverse backgrounds, identities, and abilities.
  • Proven ability to successfully work in a collaborative team environment
  • Strong written and oral communication skills; strong presentation skills for small and large groups
  • Strong organizational skills with demonstrated ability to manage multiple short- and long-term projects
  • Commitment to maintaining the integrity of confidential materials and student information


  • Advanced degree in education/higher education, student affairs, STEM disciplines, or a related field.
  • Familiarity with application processes for graduate and health professional schools
  • Experience utilizing and applying technology to enhance the student advising experience
  • Ability to synthesize and interpret student data
  • Experience working across internal units and with external stakeholders
  • Ability to self-motivate, take initiative, and work independently


The Assistant Director to the Health Careers Center will provide pre-health advising support for students and alums exploring careers in science and health professions, facilitate individual and/or group advising, and design and deliver programs and resources that support advising efforts, including on-campus workshops and online communications. The Assistant Director will take appropriate actions to support a diverse workforce and participate in the University’s efforts to create a respectful, inclusive, and welcoming work environment.

Periodic hybrid work schedules may be negotiated depending on the needs of the Center and students.

 Provide pre-health advising support.

  • Facilitate individual and/or group advising with pre-health students
  • Design and deliver programs and resources that support advising efforts, including on-campus workshops and online communications
  • Assist students who are preparing to apply to graduate and professional programs by providing information on:
    • General application timelines and requirements
    • Prerequisite course requirements for admission to various graduate and professional schools/programs
    • Major/minor selection
    • Standardized admissions exams and test preparation
    • Personal statements and reference letters
  • Update ARCC and faculty advisors on changes to graduate/professional school admissions processes or requirements
  • Assist ARCC and faculty advisors with student issues.
  1. Manage operations of the Health Careers Center including:
  • Manage scheduling of advising and peer advising appointments.
  • Hire, manage, and train student peer advisors.
  • Work with Department Assistant to develop and maintain the Health Careers Center website and newsletter.
  • Supervise student peer advisors.
  1. Coordinate campus activities and programming
  • Meet and communicate with prospective students and families.
  • Assist the Director in mentoring the student leaders of the Pre-Professional Health Club and the Pre-Vet Club
  • Assist the Director in reviewing and awarding Health Careers Center scholarships.
  • Assist the Director in coordinating the Biomedical Innovator Scholar program, including selecting and communicating with award recipients.
  • Maintain strong partnerships with campus departments that instruct, advise and/or support pre-health students, particularly those programs that support under-represented and/or at-risk students.
  • Work with ARCC, academic programs, the Center for International Education, and others to coordinate experiential learning opportunities.
  • Work with Department Assistant to schedule, advertise, and coordinate on-campus and virtual visits of admissions representatives from health professional schools.
  • Assist the Director to plan and host the annual Pre-Professional Health Information Session for incoming pre-health students.
  • Collect, manage, and share student data on student applications and acceptance to health professional schools.
  1. Maintain memberships and attend annual conferences of the National and Central Associations of Advisors for the Health Professions.
  • Develop and lead sessions/forums for sharing conference information with campus and community stakeholders

THE UNIT: The Health Careers Center is a specialized student support center that assists students in exploring health careers, building effective skills and tools for career development, and preparing for admission into graduate and health professional programs. The Health Careers Center currently consist of two staff members, a Director (50%) and an administrative assistant (80%). The Director is a full-time, tenured professor with a 50% assignment as Director and 50% as faculty in the Biology Department.

APPLICATION PROCEDURE: Applications are submitted electronically to Barb Hanson, Human Resources, by emailing materials to

  • Letter of application
  • Resume/CV
  • Names and contact information for three references

Please direct requests for additional information to:

Dr. Julie Anderson, Health Careers Center Director;

To ensure consideration, completed applications must be received by December 15, 2022. However, screening may continue until position is filled. 

The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. Visit Campus Security and Fire Report. Also visit our Campus Security Authority(CSA) policy.

UW-Eau Claire is an AA/EEO/Veterans/Disability employer dedicated to enhancing equity, diversity, and inclusion.

The University reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).