Faculty + Staff Information

The University is committed to making employee wellbeing a university-wide priority and we want to ensure our campuses provide a supportive and healthy workplace. We also want supervisors and managers to lead with a growth mindset. Below is the UWEC Workplace Wellbeing Practice Directives and supporting documents for your reference.

Resources for Reference:

• UWEC Workplace Wellbeing Practice Directive

• Remote Working (Telecommuting) Request Procedure

• Alternative Work Schedule Request Procedure

• UWEC Alternate Work Schedule Request Form 

• UW System UPS Policy 1228 Telecommuting

• UW System Telecommuting Guidelines for Supervisors

• UW System Instructions for Submitting a Remote Working (Telecommuting) Application/Agreement

• UW System Remote Working (Telecommuting) Agreement Approval Tip Sheet

 

New monthly resources now available!!!

Each month, Human Resources will be providing a variety of resources to address the importance and provides strategies of supporting employee workplace wellbeing. These resources will include articles, videos, webinars and more. Watch for new information monthly!!

 

July 2021

• Why Employee Well-being is Vital to Work Performance            
• I Broke My Own Golden Rule—Here’s What Happened
• How (and Why) to Check in With Your Employees Now More Than Ever
• 6 Key Challenges of the New Hybrid Workplace
• Ken Blanchard Video Series - https://www.kenblanchard.com/Events-Workshops/Webinars
•  The Power of Virtual Distance
•  Maximizing Productivity in the New Normal
•  

 

June 2021

• Make coming back to the office worth it: 6 things HR can do

• Preparing for return-to-work mental health challenges
• Return to Work 2021(free eBook)
• How HR Teams Can Champion a ‘People-First’ HR Strategy  (free Webinar on 7/9/21)

 

REMINDER:  Payroll Schedule Changes are Here! 

Effective in the next few weeks, UW System will move employees on the monthly payroll schedule to the biweekly payroll schedule. By now, hopefully you have reviewed your personal situation to prepare for this change. If you haven’t, it’s not too late!

The first change employees will experience as part of the move to the biweekly payroll is receiving a partial monthly paycheck on July 30 for time worked July 1 – July 17.  On August 12, employees will receive their first biweekly paycheck for time worked July 18 – July 31.

If you have not yet reviewed the resources available to you, you are strongly encouraged to do so now before the schedule changes occur.

The Single Payroll resources web page includes frequently asked questions, budget planning information, 2021 payroll schedules and other helpful resources.

• Update Contributions and Withholdings 

With the biweekly paycheck schedule, you will receive 26 paychecks a year instead of 12. For certain contributions and withholdings (for example, TSA, WDC, tax withholding), with the payroll change your contributions and withholdings could be more than you intended (potentially doubled). To avoid having more deducted than you intended, review this resource to help you recalculate and take action to change the amount deducted from each paycheck. 

• Pay Date Models

Pay Date Models allow you to enter your annual salary to calculate the gross earnings by pay date. 

• Paycheck Estimator
  This tool is designed to provide financial planning assistance associated with the schedule change.  

• 2021 Payroll Schedules 

This resource provides you with the new biweekly payroll schedule.  

• Slides and videos from previously held Single Payroll Town Hall Meetings are available on the Single Payroll resources web page.

Questions?

UW System Support                                       UW-Madison Support 

Email support                                                     Email support

(888) 298-0141 or (608) 262-0600           (608) 265-2257

Single Payroll resources web page

------------------------------------------------------------------------------------------

REMINDER: Requesting ADA Accommodations - (Including disability, injury, or diagnosed health conditions) 

UW-Eau Claire and UW-Eau Claire – Barron County follow UW System Policy, Section 504 of the Rehabilitation Act of 1973, and Title II of the Americans with Disabilities Act of 1990 (ADA).

Disability: A physical or mental impairment that substantially limits one or more of the person's major life activities; a history of such an impairment; or being regarded as having such an impairment.

For your convenience, access the ADA Accommodation e-form or go to BP Logix at https://eform1.uwec.edu; click on Start New Form; choose Human Resources from the drop-down; then click on ADA Accommodation e-form.

-------------------------------------------------------------------------------------------------------------------------------------------------------------

Schedule Your Time Off – Use Your Vacation and Personal Holiday Time

If you have not taken time off during the pandemic it might be because of travel and gathering restrictions or because you have been busy triaging issues caused by the pandemic to help keep campuses safe. It’s important to step away from work and tend to your physical, mental and emotional well-being.

Plan ahead and schedule your paid leave now to avoid losing vacation and/or personal holiday hours. 

For more information go to Reminder: Schedule Your Time Off

-------------------------------------------------------------------------------------------------------------

EAP now through KEPRO  (1/1/21)

Effective January 1, 2021, the Employee Assistance Program (EAP) vendor will change from FEI to Kepro. The EAP is a free, confidential program available to you and the family members living in your household. You can contact Kepro for assistance with:
      • Emotional Situations: relationships, parenting, grieving
      • Work/Life Challenges: child care, elder care, adoption
      • Legal and Financial Circumstances: managing expenses or debt, preparation of simple wills, child custody or child support

You may contact Kepro by calling 833-539-7285 or online at sowi.mylifeexpert.com (code SOWI). You will need to create an account to access the EAP resources online.

EAP Kepro FAQ Eff 1-1-21

------------------------------------------------------------------------------------------------------------------------------------------------------------

 

COVID-19 Resources

UWEC COVID-19 Updates

Visitor Policy During COVID-19

Interim: Sick Leave During Public Health Emergency (UW System Admin Policy 1200 - Interim 07 

UW Administrative Policy 1212, Sick Leave

FFCRA Employee Rights

Employee Emergency Loan Program

UW System COVID-19 FAQs

Furlough Resources

Human Resources has a wonderful Blugold Insider site where you can find all forms, handbooks, policies and instructions about payroll and other related topics. Check it out using the button in the right column, as well as a direct link to Human Resources policies and handbooks on Insider.

The federal Family and Medical Leave Act (FMLA) and the Wisconsin Family and Medical Leave Act (WFMLA) provide you with the right to take job-protected leave with continued medical benefits when you need time off from work to care for yourself or a family member who is seriously ill, to care for a newborn or newly adopted child, or to attend to the affairs of a family member who is called to active duty in the military.

                Learn About FMLA

Your employee category

If you’re a UW-Eau Claire employee, you fall into one of the categories defined by the University of Wisconsin System — the parent organization that covers all of the universities and colleges in Wisconsin that bear the UW name. 

Each of these employment categories has slightly different payroll procedures and benefits. Human Resources would love to talk to you about your specific employee category and help you find the answers and information you need.

To learn more, go to UW System Employee Categories