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Microsoft Word 2007

Table Options

After you create a table, you may want to fine-tune its appearance. This document explains the following basic formatting options:

return to topCreating Heading Rows

To identify the content of each column in a table, you may want to use the top row of your table as a heading row. To create a heading row, simply type the appropriate column heading in each cell across the top row and, if desired, use unique formatting to distinguish the text (e.g., bold or all caps).

Repeating Rows on Subsequent Pages

If your table spans more than one page, you may want to repeat the heading row(s) on each page of the table. This makes columns easier to identify.

  1. Select the heading row(s) that you want to repeat

  2. From the Layout tab, in the Data group, click REPEAT HEADER ROWSRepeat heading rows
    HINT: To see the repeating heading rows, you need to switch to the Print Layout view. You can do this from the View tab, in the Document Views group.

return to topSetting Margins

Just as with page margins, cell margins refer to the space around text in a table cell.

NOTE: To alter table placement within the document, refer to Changing Table Position.

  1. Select the table to which you would like to apply cell margins

  2. From the Layout tab, in the Alignment group, click CELL MARGINSCell margins
    The Table Options dialog box appears.
    Table options

  3. Under Default cell margins, nudge or type the settings according to your needs

  4. Click OK

return to topChanging Table Position

Tables are automatically aligned to the left margin of the page. However, tables can also be positioned along the right margin, in the center, or set at a specific distance from the left margin. You can adjust table placement using the Table Properties dialog box or the indent option. 

Changing Table Position: Table Properties Option

  1. Select the table by clicking the TABLE MOVE handleTable Move handlelocated near the table's upper left corner

  2. From the Layout tab, in the Table group, click TABLE PROPERTIESTable properties
    Right click inside the table » select Table Properties...
    The Table Properties dialog box appears.
    Table properties

  3. Select the Table tab

  4. Under Alignment, select the desired alignment

  5. OPTIONAL: If positioning the table a set distance from the left margin, in the Indent from left text box, type or use the nudge buttons to set the desired value

  6. If necessary, under Text wrapping, select a text wrap option

  7. Click OK

Changing Table Position: Indent Option

  1. To select the table, near the table's upper left corner, click the TABLE MOVE handleTable move

  2. From the Home tab, in the Paragraph group, click INCREASE INDENTIncrease indentor DECREASE INDENTDecrease indent

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