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Microsoft Word 2004

Working with Summary Information

You can access important document information with document summaries. Document summaries contain information such as the filename, title, and author. The summary is contained in the document file and serves for future reference to the document.

return to topUsing Properties

The document's Properties information provides the user with a brief history and description of the current document. The Properties dialog box is divided into sections that simplify the process of creating a document summary. Included in the document summary are important bits of information about the writing process such as keywords or phrases, subject, author, and title. The bits of information can be used in future references about the document content and history and also can act as a location tool for misplaced files.

Included in the most basic summary is the filename, directory, title, and the author (which automatically appears as the default user of the program but can be changed for each individual document). The following are additional summary descriptions that can be added at the author's discretion:

A brief subject description

The name(s) of the author(s)

Important words to set the document apart from other documents

Any comments that may serve for future reference

return to topCreating a Document Summary

The purpose of a document summary is to have a location for important information about your document.

  1. From the File menu, select Properties...
    The Properties dialog box appears.

  2. Select the Summary tab
    Properties dialog box - Summary tab selected

  3. In the fields provided, type the appropriate information relating to your document

  4. To return to your document, click OK

return to topPrinting Summary Information

You can print Summary information separate from the document or along with the document itself.

Printing Summary Information: Separate from the Document

  1. From the File menu, select Print...
    The Print dialog box appears.

  2. From the Print Options pull-down list, select Microsoft Word
    pull-down list-Microsoft Word

  3. From the Print What pull-down list, select Document properties
    Microsoft Word section

  4. Click PRINT
    The Summary information is printed.

Printing Summary Information: With the Document

  1. From the Word menu, select Preferences...
    The Preferences dialog box appears.

  2. From the list on the left, select Print

  3. Under Include with document, select Document properties

  4. Click OK

  5. To print, from the File menu,
    1. Select Print
      The Print dialog box appears.
    2. Make any necessary adjustment.
      NOTE: For more information, refer to Printing Options for Specific Pages.
    3. Click PRINT
      The Summary information is printed with the document.
      WARNING: Summary information will be printed in the manner defined above until this print command is changed. To turn off the summary printing, repeat steps 1-4.

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