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Microsoft Word 2004

Working with Grammar Check

Grammar Check is a feature that checks for mistakes in the grammar of a document. This is useful in preventing grammar errors. However, you should be aware that Grammar Check is not always correct.

Spelling can be checked simultaneously with grammar. For information on checking spelling, refer to Working with Spell Check.

return to topActivating Automatic Grammar Check

Grammar Check can work simultaneously to check for errors in a document or it can be completed once you are finished with a document.

  1. From the Word menu, select Preferences...
    The Preferences dialog box appears.

  2. From the list on the left, select Spelling and Grammar

  3. Under Grammar, select Check grammar as you type

  4. Click OK

return to topCorrecting Grammar

When Grammar Check finds a sentence which appears to have improper grammar, it will underline the error with a green, wavy line. Word allows you to modify your error through the Quick menu or through a dialog box. If it is an error that does not have a clear solution, Word will display the grammatical rule which is being violated. 

Correcting Grammar: Quick Menu Option

  1. Press [control] and click the grammatical error » select the appropriate solution or Ignore All

Correcting Grammar: Dialog Box Option

For more extensive editing, it may be easier to use the dialog box.

  1. From the Tools menu, select Spelling and Grammar...
    The Spelling and Grammar dialog box appears.
    NOTE: The options function identically to those of the Quick menu with the addition of the IGNORE ALL button, which ignores all the errors relating to the current grammatical rule displayed. 
    Spelling and Grammar dialog box

  2. Make the desired selection
    When Grammar Check is finished, a dialog box appears.

  3. Click OK

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