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Microsoft Outlook 2003

Compacting the Archive Folders

Archiving transfers archived items to your H: drive, thus using file space and impacting your quota on that drive. The archive file is permanent. Eventually, the archive file can become quite large, depending on how often you archive and how many items you have archived.

To conserve space on your H: drive, you should review the archive file periodically to identify files that can be deleted or that should be transferred to a long-term storage media (e.g., CD-RW). However, deleting or moving files out of the archive file does not automatically reduce the amount of archive file space. To reduce the file space used by archived items, you must compact the Archive Folders.

NOTE: For more information about account quotas, refer to Managing Your Account Quota.

  1. From the Go menu, select Folder List

  2. In the Navigation Pane, from the Folder List, right click ARCHIVE FOLDERS » select Properties for "Archive Folders"...
    The Archive Folders Properties dialog box appears.

  3. Click ADVANCED...
    The Personal Folders dialog box appears.

  4. Click COMPACT NOW

  5. Click OK

  6. Click OK

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