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InDesign CS3

Adding Text

Many of the concepts and techniques used in word processors will carry over to InDesign. One key difference is that you must select the Type Tool before you begin to type or edit.

When making formatting adjustments to text (e.g., font or size), you will be working with options from the Type menu.

return to topCreating Text

Using InDesign to type headlines, titles, captions, headers and footers (usually set off with a different style or placement) is easy; however, we do not advise typing large volumes of text in InDesign. It is often easier to type or edit large amounts of text in a word processor, and copy them into InDesign later to create your page layout.

Before you can type text in Indesign, you need to create a text frame. InDesign offers several shapes for text frames.

Creating Text: Rectangular Text Frame

If you want to create a rectangular text frame, use the Type Tool. If you would like to create an elliptical or polygonal text frame, refer to Creating Text: Custom Text Frame.

  1. From the Toolbox, select the Type ToolType Tool

  2. Click and drag in your document to create the text frame

  3. When the text frame reaches the desired size, release the mouse button
    NOTE: Unless text already exists, the insertion point will position itself at the current default alignment.

  4. Type the text

Creating Text: Custom Text Frame

Using the frame drawing tools (rectangle, ellipse, or polygon), you can create a custom-shaped text frame.

  1. From the Toolbox, click and hold the RECTANGLE FRAME TOOLRectangle Frame Tool icon
    The Toolbox expands to reveal more Frame tools.

  2. Select the desired frame drawing tool (rectangle, ellipse, or polygon)
    For more information on the buttons in the toolbox, refer to The InDesign Toolbox.
    Frame Tools Menu

  3. In your document, click and drag to create the frame

  4. When the frame reaches the desired size, release the mouse button

  5. From the Toolbox, select the Type ToolType Tool icon

  6. Move the tool inside the text frame
    It becomes an I-beamI-beam icon.

  7. Click within the text frame to create an insertion point
    NOTE: Unless text already exists, the insertion point will position itself at the current default alignment.

  8. Type the text

return to topPlacing an External Text File into Your Document

Text files from InDesign-compatible word processing programs, such as Microsoft Word, can be placed into an InDesign document. After placing the text into InDesign, you can edit, format, and manipulate it using the same methods as you would for text typed directly into InDesign.

HINT: Text files with little or no formatting generally work best.

  1. From the File menu, select Place...
    Press [Ctrl] + [D]
    The Place dialog box appears.
    Place dialog box

  2. Using the Look in pull-down list, locate and select the file you wish to insert

  3. Select the desired import options:

    Show Import Options

    Opens another dialog box, which contains additional importing options. These options are specific to the type of file being placed.

    EXAMPLE: When placing a Microsoft Word file into InDesign, you have the option of deleting the pre-existing format and styles in the document.

    Replace Selected Item

    Overwrites the existing contents of the frame with the file being placed
    NOTE: This option is available only if you had a frame selected prior to placing a file.

  4. Click OPEN
    The pointer turns into the Place Text iconPlace text icon

  5. Click where you want the file inserted
    The selected file appears in your document.
    If the entire document does not appear, enlarge the text frame. You may also need to add more pages with text frames if one page does not offer enough space.
    For more information, refer to Using the Selection Tool with Text.

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