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Adobe Acrobat 9 Pro

Annotating a PDF File: Using the Text Edits Tools

The Text Edits tools let you either highlight text or suggest edits to text in PDF files. This document explains how to use the Text Edits tools, which are located on the Comment & Markup toolbar.

NOTE: You can also add comment and graphic markups to your PDF files. For more information, refer to Using the Comment & Markup Tools.

return to topAccessing the Text Edits Tools

The Text Edits tools are located on the Comment & Markup toolbar. To conveniently access these tools, the toolbar can be displayed.

  1. From the View menu, select Toolbars » Comment & Markup
    The Comment & Markup toolbar appears.
    If the Comment & Markup toolbar is already displayed, a check mark will appear next to the selection in the menu.
    Comment and Markup toolbar

return to topUsing the Text Edits Tools

When you are suggesting edits to a PDF file it is helpful to use the Text Edits tools. These tools allow you to indicate text that should be replaced, deleted, or inserted.

  1. From the Select & Zoom toolbar, click SELECT TOOL buttonSelect Tool button

  2. Select the desired text to be edited
    Place your cursor at the desired insertion point

  3. On the Comment & Markup toolbar, click the arrowPull-down arrownext to the TEXT EDITS button » select the desired editing tool
    The desired markup will appear on your document.
    Options available will depend on whether you selected text or an insertion point.
    Text Edits menu

  4. Depending on the tool you use, a Pop-up Note may appear; type your comments in the text box.
    When finished, you may minimize the Pop-up Note.

return to topRemoving Text Markups

If you have changed your mind about a text markup, or if the editing has been addressed, you can easily remove a text markup.

  1. In the document, right click the markup (e.g., underlining, insertion mark) » select Delete
    The markup and associated Pop-up Note are deleted.
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