While Procurement Travel (PT) Cards are managed through Purchasing, the Firstsource Team audits PT Logs.
All travel policies and rules for reimbursement also apply to PT-Cards/Logs. Please go to Travel Policies on UW TravelWIse to see more information regarding policies.
If there are any questions regarding how you can and cannot use your PT card, please contact the Firstsource Team at 715-836-3131 or firstname.lastname@example.org.
On a biweekly basis, PT-logs are run based on the Statement Dates from US Bank. These are automatically pulled into your My Tasks section of eForms. Please attach the needed documentation and submit this on a regular basis. If you are questioning what documentation is needed, please contact the Firstsource Team at 715-836-3131 or email@example.com. Generally, bank statement, receipts, and an agenda is needed for all PT logs.
Top 5 PT Log Send Back Reasons:
1. Agenda Needed
An agenda, conference information, or a travel itinerary is needed for all PT Logs
2. Sales Tax Issue
UWEC is tax-exempt, therefore we cannot pay taxes in WI. Taxes paid in WI must be returned to the University either from the vendor or personal funds
3. Receipt Needed/Itemized Receipt
All transactions require itemized receipts
4. Missing Bank Statement
Every PT-log requires the correlating Bank Statement from US Bank
5. Rental Vehicle Issue
All gas receipts must have correlating rental vehicle receipt attached to the log
Reminder: We cannot pay for: Refueling Charges through Enterprise, car seats, GPS, Toll Passes, Satellite Radio, Etc.