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Booking Travel

Learn how to book your next trip

Use the resources below to help you book your University-related travel.

You are able to book travel through our UW System Contracted Travel Agencies, via email or phone, or through Concur, our online booking tool. If you have not used Concur yet, but are looking to gain access to book through Concur, please fill out the Concur – User Registration form.

To find additional information, policies, and updates, please go to UW TravelWIse.

New Tax-Exempt Number

UW System’s Tax-Exempt number has changed. Please make note that our new tax-exempt number is ES 008-1020421203-13. If you need to show proof of your tax-exempt status while making business purchases use the following link, Tax Exempt Status Proof.

More information can be found on System’s webpage, Wisconsin Sales Tax Exemption.

Booking Airfare - UATP Cards

Two options exist for booking airfare while UATP funds are still available.

Airfare that is purchased with an University Issue Charge card can use available UATP airfare funds.

  • The department sets up its own Admin Group as usual and provides the travelers with the Admin Group code to book their airfare directly with Travel Incorporated.
  • The traveler must report the UATP airfare.

IMPORTANT:

  • Contact the Firstsource Support Team for special booking instructions if a personal charge card will be used.
  • Contact UW Travel Manager Shawn Seuferer if any UATP airfare or refund appears on your US Bank statement.
    • The UATP-funded airfare should not appear on the US Bank statement because the card should not be charged

Airfare that is purchased by an individual on a personal charge card will not be eligible to use UATP airfare funds nor will it be funded.

  • If the booking is to be charged to an individual card, it is excluded from UATP funds.
    • The traveler must book with Travel Incorporated using the UW-Eau Claire-specific UATP exempt admin group code: UWEAU2021UATPEX.
      • The group code is programmed to exclude UATP from the form of payment.
  • No University funding of any kind will be provided to the traveler.

Contact the Firstsource Support Team with any questions.

Travel Agencies

 As of July 1, 2020, we now have three Travel Agencies that we are working with.

  • Individual Travel
  • Administrative Groups
    • An Administrative Group allows a host department to easily manage all department specific travel needs for students, guests, or employees. 
    • This process is required when departments want students or guests to work directly with Travel Inc to make their own reservations, whether the costs are charged to a University card or .
  • Group Air
    • Used when 10 or more travelers are traveling from various locations to a common destination or flying out of a common location to various destinations.
    • Group air can be booked utilizing the administrative group or by itself.

Business Hours

Monday through Friday, 7 a.m. – 8 p.m.

Contact Info

Direct dial: (470) 589-2205
Toll Free: (877) 811-9898
Concur Support: (866) 738-6444
Email: UWTravel@travelinc.com

  • Group Blocks of 10 or more travelers
    • Used when 10 or more travelers are departing and returning to the same cities on the same dates.
    • This is a contracted block of seats.

Business Hours

Monday through Friday, 7:30 a.m. – 5 p.m.

Contact Info

920-933-4180
foxgroupblock@foxworldtravel.com

  • NCAA group and individual athletics travel

Business Hours

Monday through Friday, 8 a.m. – 5 p.m.

Contact Info

844-814-3936
uwsathletics@shortstravel.com

Group Travel

Please go to Group Travel to determine which is the best route to take when booking Group Travel.

Visit Group Travel page

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