Skip to main content
Important COVID-19 updates   READ MORE »

Booking Travel

Learn how to book your next trip

Use the resources below to help you book your University-related travel.

You are able to book travel through our UW System Contracted Travel Agencies, via email or phone, or through Concur, our online booking tool. If you have not used Concur yet, but are looking to gain access to book through Concur, please fill out the Concur – User Registration form.

To find additional information, policies, and updates, please go to UW TravelWIse.

Booking Airfare - UATP Cards

Two options now exist for booking airfare as long as UATP funds are available.

Airfare that is purchased with a PT-card or is eligible for reimbursement can use available UATP airfare funds.

  • The department sets up its own Admin Group as usual and provides the travelers with the Admin Group code to book their airfare directly with Travel Incorporated.
  • The traveler must report the UATP airfare.

IMPORTANT:

  • Contact the Firstsource Support Team for special booking instructions if a personal charge card will be used.
  • Contact UW Travel Manager Shawn Seuferer if any UATP airfare or refund appears on your US Bank statement.
    • The UATP-funded airfare should not appear on the US Bank statement because the card should not be charged

Airfare that is purchased by an individual and not funded by the University in any way is not eligible to use UATP airfare funds.

  • If the booking is to be charged to an individual card, it is excluded from UATP funds.
    • The traveler must book with Travel Incorporated using the UW-Eau Claire-specific UATP exempt admin group code: UWEAU2012UATPEX.
      • The group code is programmed to exclude UATP from the form of payment.
  • No University funding of any kind will be provided to the traveler.

Contact the Firstsource Support Team with any questions.

Travel Agencies

 As of July 1, 2020, we now have three Travel Agencies that we are working with.

Travel Incorporated: Employee Services and Administrative Groups

Business Hours

Monday through Friday, 7 a.m. – 8 p.m.

Contact Info

Direct dial: (470) 589-2205
Toll Free: (877) 811-9898
Concur Support: (866) 738-6444
Email: UWTravel@travelinc.com

Shorts Travel Management: NCAA group and individual athletics travel

Business Hours

Monday through Friday, 8 a.m. – 5 p.m.

Contact Info

844-814-3936
uwsathletics@shortstravel.com

Fox World Travel: Group Blocks of 10 or more travelers

Business Hours

Monday through Friday, 7:30 a.m. – 5 p.m.

Contact Info

920-933-4180
foxgroupblock@foxworldtravel.com

Group Travel

Please go to Group Travel to determine which is the best route to take when booking Group Travel.

Visit Group Travel page

We want to hear from you

Please enter your name

Please enter a valid email address

Please enter a valid phone number

Please enter a message