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COVID-19 Policies and Procedures

Stay informed of what to expect with on-campus living

We are looking forward to meeting you soon as you arrive to live on campus! This page is designed to keep you informed of what to expect with on-campus living. There are many moving parts as we take in the ever-changing information and guidance from local county health officials, but you can find the most up-to-date information on this page.

Residence Hall Community Standards

Daily Health Monitoring

Every member of the UW-Eau Claire community will be required to track and log their daily health symptoms, even if there are none. This task must be completed daily as a condition for attending face-to-face classes or as a condition of employment. This monitoring will be done solely through the Blugold Protocol app and will be cataloged accordingly. Thus the University will be notified on a daily basis of those who have not logged their daily symptoms.

Updated 11.23.2020 - Students who are enrolled in all remote instruction classes and who will not be on campus during fall 2020 semester, Winterim 2021, and spring 2021 semester are not required to use the Blugold Protocol app, unless they are involved in clinical placements, such as student teaching or nursing clinicals; will be on campus for even a single in-person class or exam; or plan to visit campus sporadically for research or to access campus facilities.

Face Masks/Coverings

Face masks/coverings are a critical factor in stopping the spread of COVID-19. Students are expected to wear masks in the residence halls including in hallways, on the way to the bathroom and within community spaces. Masks do not need to be worn in the room if all roommates agree, and then only when the assigned residents are within the room/unit. If guests are in the room (see Guest Policy and Expectations below), masks must be worn by all individuals.

Physical Distancing

At all times indoors, residents are expected to maintain 6 feet of physical distance. 

Accountability

The measures outlined in this policy are mandatory.

This policy provides for progressive discipline in the residence halls and in the University discipline system that for repeat offenses could result in suspension/dismissal from the University. 

The following policies and procedures are based upon what is known at present and may change at any time given dynamic nature of the COVID pandemic, and the recommendations and requirements of the City/County Health Department.  Should the safety of residence hall students warrant updated procedures, those changes will be updated on this site. 

Should the offense be referred to the Dean of Students Office, University discipline may include:

  • Level 1 Violation – Warning (reported to Dean of Students Office)
  • Level 2 Violation – Disciplinary Reprimand and/or Probation
  • Level 3 Violation – Suspension or Expulsion from UW-Eau Claire
  • Log in daily to the Blugold Protocol app to record your temperature and symptoms if any.
  • Students who develop symptoms should contact Student Health Services during normal business hours or the local health care system on evenings and weekends.
  • University Health Services will have COVID testing available.
  • Putnam Hall is the designated self-isolation and quarantine location on campus. No residents are permanently assigned here for 2020-2021 and the facility will only be used for COVID Response.
  • Isolation spaces are used for students who have tested positive or advised to isolate until they are symptom-free without medicine and no temperature for 48 hours, and remain in isolation until released by Student Health Services or Eau Claire City-County Health Department.
  • Quarantine spaces are used for students who may have been in contact with a student exhibiting COVID symptoms. These students should isolate for 14 days from the date of exposure, and remain in quarantine until released by Student Health Services or Eau Claire City-County Health Department.
  • As a best practice, students who are able will be encouraged to isolate or quarantine at their home, where their support system and primary health care provider are more readily available.
  • Quarantine and isolation spaces will be used primarily for students who reside within the residence halls and need to depart spaces where a common/shared bathroom is in use
  • Within the Suites and apartment-style communities, whenever possible, the student will isolate/quarantine within their assigned apartment or suite
  • As space allows, students from off-campus may be permitted to use isolation/quarantine space in Putnam however residence hall student needs will take priority. 
  • The determination regarding whether a student will stay in place or move to a new location will be made in consultation with Student Health Services and the City/County Health department and will include a determination regarding whether all roommates need to be quarantined, or just the affected party. Students should be prepared to move to a new location.
  • Should a student residing in a traditional-style residence hall with communal bathroom test positive, it is probable that the entire wing that shares that bathroom will be required to quarantine in place.  In that instance, residents already have all of their amenities except for meals, so meals will be delivered at residents’ request to their doors one time per day.
  • UWEC Student Health Services or County Health (or in rare cases students themselves) will notify the Housing Office at 715-836-3674 that a student needs isolation or quarantine.
    • The student will then be assigned a SINGLE room within Putnam.
    • The Housing Office will authorize door access to Putnam Hall and send the student an email with the assigned room and door combination. The student will use their Blugold ID to gain access to the building and then temporarily move into the new room.
  • Within the rooms Housing will furnish:
    • Basic Furniture (bed, dresser, desk, chair)
    • Bath Tissue
    • Linens: pillow(1), blanket (1), sheets (2), towels (2), washcloths (2)
    • Refrigerator upon request but students are highly encouraged to bring their own units
  • Students are advised to bring:
    • Comfortable clothing (14 days’ worth)
    • Personal toiletries (comb/hairbrush, soap, deodorant, etc.)
    • Medications
    • Eyeglasses/contact lenses
    • Cell phone, laptop, earbuds/headphones, chargers, etc.
    • All academic coursework materials
    • Snacks (3 meals per day will be delivered)
  • Staff Assistance
    • If a testing site is not within walking distance, two staff members in Housing are fitted with N95 masks and can provide transportation.
    • During the business day, UWEC Student Health Services staff may help with transport if an alternate site is needed.
  • Meal and Incidental Delivery
    • For students with a meal plan, dining services will provide students with an online order form and will prepare 3 meals per day, which will be dropped off once per day between—Time To Be Determined—outside the student’s door.
    • Students who want to make a food delivery order from local restaurants must do so between the designated hours (to be posted soon). Students will need to send a dedicated email to notify Housing staff to indicate a delivery order has been placed. Student staff will be available within the designated hours at Thomas Hall and will accept the delivery and place at the student’s door.
    • Students who are within isolation within their apartment will call a designated number to notify Housing Staff of any order deliveries during the posted available hours.
  • Mail and Packages
    • Students may designate a friend to pick up packages and mail at Towers Front Desk to be brought to Thomas Hall to the hourly staff member daily at designated evening hours only. The staff member will deliver the materials outside the residence door in Putnam.
    • Within the apartments/Suites, students may contact the designated number to notify Housing staff regarding mail/packages to be delivered outside the apartment door.
  • Completion of Time
    • Students should work with Housing Staff regarding when the transition back to the general population will occur.
    • Students within Putnam will complete an express checkout.
  • Bathroom Cleaning
    • An outside vendor will conduct daily cleaning of the bathrooms within Putnam Hall.
    • Students will be given their own individual roll of toiletry that they should carry back and forth as needed.
  • Need Assistance/Check-Ins
    • Housing Staff will be checking in with students in isolation/quarantine by phone to assess symptoms and individual needs.
    • Students will be provided a phone number for the staff on duty should they need any assistance.
  • Students are limited to one guest within their residence hall space unless individuals are parents, then two guests per resident are allowable.
  • Student building access will be limited to only your assigned residence hall. You may not tap/swipe your Blugold ID for access to any other building.
  • All non-resident guests must register at designated guest registration areas on lower campus or the Towers Front Desk (24-hour per day operation) on upper campus
    • Guest will need to answer a symptoms questionnaire and have their temperature taken.
    • Guests may be issued a guest pass for a maximum of three days and must present it if asked.
    • Students are allowed 2 guests to assist with move-in. Move-in guests do not need to register as designated above.
    • REMINDER! All guests must wear masks for move-in or while visiting throughout the semester.
  • Community Kitchens: Students will be able to use kitchens when front desks are open. The desk worker will check out the kitchen key (see your hall check-out policies at the front desk) to an assigned resident within the designated hall only. The student is expected to clean all items used within the kitchen as well as countertops after use. Once the student returns the key, the desk worker will inspect the kitchen for cleanliness as well as disinfect all surfaces.
  • Vacuums: Available for use on each floor. Cleaning supplies will be available within close proximity should the resident want to wipe the vacuum down.
  • Music practice rooms: These rooms will be open for fall semester, residents are responsible for disinfecting pianos/keyboards before and after each use.
  • Laundry rooms: Students should socially distance within the laundry rooms. Disinfectant supplies are available within each laundry room.
  • Vending Machines: Unknown at this time as we are working with the outside vendor to verify if they will be servicing the machines.
  • Front Desk:
    • The Towers Front Desk will remain a 24-hour desk operation for any student needs as well as centralized mail pick-up location for upper campus students.
    • All other hall desks will have designated hours of operation each evening. Look for posted hours in your hall.
    • Towers, Thomas and Oak Ridge front desks will also offer a vending operation selling pizza and cheese fries in addition to an assortment of drink options.
  • Study spaces/lounges: Furniture in these spaces have been removed to allow for physical distancing. Students should maintain the configuration of these spaces to abide by social distancing standards. Each common area will have a posted occupancy limit. No room shall have an occupancy of more than 25.
  • Fitness Rooms: These rooms will be closed for the fall semester to allow our staff to focus attention on higher traffic area cleaning. Students will be referred to Crest Wellness Center memberships for fitness needs.
  • Bathrooms: Will have a posted occupancy limit.
  • Computer Labs/Printing Stations: Labs will be closed but centralized printing stations will remain available within the residence halls.
  • Drinking Fountains: The water bottle filler will be accessible, but student should not use the drinking spigot.
  • Student rooms were cleaned over the summer with Oxivir, a fast-acting, broad-spectrum disinfectant. All surfaces of each piece of furniture will be disinfected prior to the student’s arrival.
  • Students are expected to clean and disinfect their rooms on a regular basis. Disinfecting supplies will be available within each hall.
  • Bathrooms: Full-time custodians will thoroughly deep clean each bathroom daily. Additionally, student cleaning crews will re-disinfect fixtures in the mid-afternoon and again in the late evening.
  • Common areas:
    • Tabletops and door handles will be disinfected daily by custodial staff.
    • Cleaning supplies will be provided in the centralized locations near lounges so students can also self-disinfect a table prior to and after use.
    • Additionally, resident assistants will disinfect tabletops and door handles once each evening on building rounds.
  • Students are encouraged to bring additional cleaning supplies to keep their personal spaces clean and may want to consider disinfecting wipes to clean fixtures prior to and after use.
  • A professional staff member, the Hall Director who lives in each residence hall, manages the day-to-day operations of the building, including supervising the Resident Assistant staff and advising the Hall Council. Their office is centrally located on the main floor of the building and they are a clearinghouse of campus information.
  • Each wing/floor has an assigned Resident Assistant, a student that is highly trained to assist students with academic, mental health, and social needs. Part of the RAs duties includes creating community-building opportunities and programming to connect students with campus resources or provide outside the classroom educational opportunities.

We are excited to offer both in-person and virtual community development opportunities to connect you with students among your hall as well as connect you with the resources and tools to be successful both academically and socially. Living on campus provides so many benefits from access to campus resources, connecting with other students, diverse environments to engage and challenge you, as well as close access to dining halls, and academic and study spaces to launch you toward success at UWEC.

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