While attending UW-Eau Claire, circumstances may arise that require a student to withdraw from the University. If you are considering dropping/withdrawing from ALL of your courses (regardless of how many courses) after the term begins, you are considered to be "withdrawing" from the Un iversity. This procedure is not to be confused with dropping/withdrawing from a single course or several courses. After the term begins, students CANNOT withdraw from the University by attempting to drop/withdraw from all of their classes online. CampS will not allow a student to drop/withdraw from their last class online.
Keep in mind that set withdrawal deadlines are established for each course and your date of withdrawal can have an impact on tuition/fee charges owed to the institution and whether a "W" grade will be assigned to your academic record. See the Academic & Registration Calendar for withdrawal deadlines and the Refund Schedule / Financial Aid Repayment Notice for refund information associated with term withdrawals. The withdrawal deadlines and the refund schedule DO NOT ALWAYS MATCH.
Note: Short-term courses academic and refund deadlines are prorated based on the class length. Information specific to short-term courses is listed below.
A decision to withdraw should be given careful consideration. Withdrawal can have a major impact in terms of veteran's benefits, athletic eligibility, financial aid, student loan repayment deferral, and other situations which have specific consequences from withdrawal. If you are considering withdrawing, you are encouraged to consult with your adviser and the Blugold Central - Bursar's Unit prior to completing the official withdrawal process so that you may discuss the best possible outcomes for your individual circumstances.
Withdrawal Process for Regular Session Courses in Fall and Spring
To Withdraw from All Courses Prior to the Start of Classes
To Withdraw from all Courses On or After the First Day of Classes
Please follow the instructions below according to your student status:
Undergraduate Degree-Seeking Students
If you applied and were admitted to UW-Eau Claire to work toward earning an undergraduate degree, please follow these instructions.
1. Speak with an advisor in the Advising, Retention, and Career Center, Old Library Room 2100, 715-836-3487, firstname.lastname@example.org. To help you determine whether you are making the decision that is best for you, the advisor will speak with you about any consequences that may result from a withdrawal, and considerations for returning in the future.
2. If you withdraw within the first ten weeks of the semester, the advisor will be able to provide you access to an online withdrawal form that you must complete and submit to finalize the withdrawal process.
- If you are withdrawing within the first two weeks of the semester, there will be no grades posted to your transcript.
- If you are withdrawing within week three through week ten, a grade of W will be recorded on your transcript for each course in which you were enrolled.
3. After your submitted withdrawal form has been processed in Blugold Central, you will receive an email notification confirming your withdrawal has been processed.
4. If living on campus, report to your Residence Hall Director to formally check-out of your residence hall or you will continue to be billed for room and board charges. Contact Housing and Residence Life, 715-836-3674 for further instructions.
Graduate and Special/Non-degree Seeking Students
1. Complete and submit the Withdrawal e-Form.
2. After your submitted withdrawal form has been processed in Blugold Central, you will receive an email notification confirming your withdrawal has been processed.
- a. If you are withdrawing within the first two weeks of the semester, there will be no grades posted to your transcript.
- b. If you are withdrawing within week three through week ten, a grade of W will be recorded on your transcript for each course in which you were enrolled.
Short-Term Course Information
Due to the length of short-term courses, all academic and refund deadlines are prorated. Refunds resulting from a withdrawal are calculated based on the class length.
The class length calculation is based on the start and end date of the class dates listed on the Class Schedule. The Term Session Information and Dates is available in CampS. This includes the last day to add and withdraw based on the course length.
Consequences of Leaving the University Without Official Withdrawal
If you leave the University without officially withdrawing as per University regulations, you will be charged the full 100% of tuition and fees due to the University. If you are able to document that you have not attended the course(s) for which you registered (non-attendance), you will be assessed 20% of the original fees due, reduced to resident rates, and any late fees or finance charges.
The Refund Schedule / Financial Aid Repayment Notice website also has refund information specific to the length of the course.
The withdrawal deadlines and the refund schedule DO NOT ALWAYS MATCH.
An academic drop occurs when you remove yourself from individual course(s) before or during the first two weeks of the term. There are no academic consequences from this action. The course will not post on any unofficial or official transcripts and does not count as attempted credit.
An academic withdrawal from a course occurs when you remove yourself from individual course(s) during weeks two through ten. The academic consequences from this action include receiving the grade of "W" for each course, which will appear on any unofficial or official transcripts. A grade of "W" will not impact your GPA; however a "W" counts as an attempt for the repeat policy and financial aid purposes.
A withdrawal from the University indicates dropping/withdrawing from ALL courses during a given term. This procedure is not to be confused with dropping or withdrawing from a single course or several courses. After the term begins, students CANNOT withdraw by attempting to drop/withdraw from all of their classes online.
Note: You can drop all of your courses prior to the start of a term without going through the withdrawal process. This is considered "canceling your enrollment".
Where can I find important deadline dates?
See the Academic & Registration Calendar for withdrawal deadlines and the Refund Schedule / Financial Aid Repayment Notice associated with term withdrawals. The withdrawal deadlines and the refund schedule DO NOT ALWAYS MATCH. Please note that summer and short-term courses have withdrawal time limits established on a basis prorated to withdrawal dates for full-term courses. A section specific to short-term courses listed above.
What is the "W" grade?
A "W" means a "Withdrawal" from a class, thus earning zero units for the class. It indicates that you were enrolled in the class through the first ten days of the term (prorated for a short-term course). A "W" does not affect your grade point average in any way. It simply means you withdrew from the course.
However, please be aware that a course in which you receive a "W" counts as an attempt for the repeat policy and financial aid purposes.
Note: If a student withdraws from or fails to complete a course taken as a "repeat," the original grade earned will remain in the overall grade point average calculation.
How will the withdrawal appear on my academic transcript?
If you withdraw during the first two weeks of the term, the withdrawal date will be noted on your transcript but no course information will be listed for that specific term. If you withdraw after the second week, a "W" grade will be recorded as the course grade and the withdrawal date will be noted on your transcript.
I plan to return to my studies next term. Do I need to reapply?
No, you will be considered a continuing student even after you withdraw and will automatically be eligible to enroll for the following term. If you withdraw from the fall term, you will be eligible to enroll for spring courses. If you withdraw from the spring term, you will be eligible to enroll for summer and fall courses.
A student who withdraws from two consecutive terms must seek readmission to the University to enroll again.
How do I request my transcript if I am transferring to another university?
You can request an official transcript on CampS . Self-Service > Student Center > My Academics > Request Official Transcript
If you have any question please contact Blugold Central, email@example.com, Old Library 1108, 715-836-3000 for further assistance.
Do I need to pay tuition / fees if I withdraw? Or if I've already paid, will I get a refund?
If you decide to withdraw from the University, your eligibility for a refund of tuition depends on when you withdraw during the term. If you withdraw before the term begins, you will be eligible for a full refund. On the other hand, if you wait until classes are already in session, you may not be eligible for any refund. Refund information is available on the Bursar's Office website: Refund Schedule / Financial Aid Repayment Notice . If you still have questions after reviewing this information, please contact the Blugold Central in Old Library 1108, 715-836-3000, firstname.lastname@example.org.
Note:If you withdraw from the University before 60% of the term is over and you have received financial aid, you may be responsible for a repayment of your financial aid. Contact the Bursar's Office or the Financial Aid Office if you have questions.
What if I had extenuating circumstances and would like to request a refund?
Requests for a refund of all or a portion of tuition charges due to extremely extenuating and unexpected circumstances may be submitted in writing to the Tuition Refund Appeals Committee through the Dean of Students Office. See the Tuition Refund website for more information.
How will withdrawing affect my financial aid?
For Fall/Spring Terms: It will depend on when you withdraw. If you withdraw after the 60% point in the term, then no federal refund calculation is required and you are entitled to all the funds disbursed to you. If you withdraw any time before the 60% point in the term you may be required to repay portions of the financial aid you received. The amount of aid you may keep when you withdraw is in direct proportion to the length of time you remained enrolled during the term. You will be billed for any balance owed as a result of returning the financial aid funds and any tuition refund will also be applied to repaying aid. This calculation is done by the Business Office.
If I withdraw am I eligible for future financial aid?
Students must make Satisfactory Academic Progress to maintain their eligibility for financial aid.
Satisfactory Progress standards require students to successfully complete 67% of total attempted credits and to maintain a 2.0 GPA. If withdrawing from the term will put you below that 67% completed standard or the 2.0 GPA, you will lose your eligibility for future aid until you can re-establish the minimum standards. If there were extenuating circumstances that prevented you from making satisfactory progress, you are urged to submit a letter of appeal to the Financial Aid office.
What do I do if I live on campus and withdraw?
If living on campus, report to your Residence Hall Director to formally check-out of your residence hall or you will continue to be billed for room and board charges. Contact Housing and Residence Life, 715-836-3674 for further instructions.