Student Travel for the Presentation of Research Results - Additional Requirements
Congratulations on being funded to present your research. At this point in the process, you should have already have received an email confirmation of your approval from ORSP. If not, please contact ORSP concerning the status of your application.
In order to receive your funding, please complete the following requirements to comply with the University of Wisconsin-Eau Clarie’s funded travel policy:
1. Travel Checklist - Student
Before you arrange your travel plans, refer to the travel guidelines for students titled Travel Checklist-Student (which is located on the Accounts Payable Page, under the "Travel" heading). It is important to review this each time you travel as regulations may change.
2. Travel Authorization eForm
In accordance with travel restrictions, it is necessary for you to fill out a Travel Authorization eForm (which is located on the Accounts Payable Page, under the "Travel Forms" heading). This form must be approved prior to arranging for airfare or paying conference registration fees. When filling out the form, please indicate both the account number and the amount of reimbursement you are receiving - this information is included in the award letter sent to you by ORSP. Once you have completed the Travel Authorization eForm, it will need to be routed to your department chair for approval, and then forwarded to your Dean and Vice Chancellor.
3. Travel Expense Form (TER)
To receive reimbursement after you have returned from your presentation, you will need to file a Travel Expense Reimbursement Form, (which is located on the Accounts Payable Page, under the "Travel Forms" heading). Attach necessary receipts, conference schedule, and have the department chair sign the form. Again, please indicate both the account number and the amount of reimbursement you are receiving (as indicated in the award letter sent to you by ORSP). Reimbursement will be in accordance with university travel guidelines.