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General Guidelines

All groups and organizations scheduled to use any of the facilities or spaces scheduled by Event Services will be responsible for the actions of their members and guests. They are responsible for the proper use of the facilities, furnishings and equipment in the scheduled areas and adhering to all aspects of UW System policy. Damages to the premises, equipment or properties of the university caused by a department, organization or individual, either intentionally or through negligence, will be the responsibility of the group or individual. Charges will be assessed for labor, in addition to rental charges, when an excessive amount of cleaning is required to return a reserved area to the previous condition. Failure of a group or organization to meet financial responsibilities for damages incurred in a facility during occupancy may result in denial of further use of university facilities.

The University of Wisconsin-Eau Claire as an agency of the State of Wisconsin is self-insured for liability protection. Such protection applies to university and state officers and employees only. All other individuals and organizations must provide their own liability coverage. The university assumes no responsibility for damage to or loss of any materials or equipment utilized by a group or individual, except in such instances where the university agrees, in writing, to accept said responsibility, and then only to the extent that loss or damage is precipitated by university negligence or intentional acts.

Once invoiced, all charges associated with a booking or series of bookings in a reservation are due in full within 30 days. Clients with invoiced charges with a past due account beyond 60 days will have a hold placed on all their future reservations until the invoice is paid. Failure of any group to reimburse University Centers and Programs for stipulated and required services, or any misrepresentation by an individual as an authorized representative of a reservation, may result in refusal of future reservations.  The University Centers reserves the right to cancel any reservation if guidelines are not followed.

It is the responsibility of the university to take reasonable precautions to protect the health and safety of the members of the campus community and their guests while on the UW-Eau Claire campus. Pursuant to this responsibility, proposed events will be reviewed to determine appropriateness. The Director of University Centers or designee has the responsibility and authority to impose limits on the scope, conduct or audience of an event in order to ensure events can occur in a safe and appropriate manner. As a condition of facility usage, this may require additional services or personnel and may result in additional charges to the user group.


  • Alcohol, other than that catered by Blugold Dining
  • Illegal substances
  • Halogen lamps, hot plates, toasters, frying pans, space heaters, waffle irons and grills
  • Firearms, explosives, fireworks, weapons, gasoline and hazardous chemicals
  • Non UL listed electrical items
  • Pets

    Service animals, as defined by the Americans with Disabilities Act, are permitted.
    A Service Animal is defined by the ADA as any guide dog, signal dog or other animal individually trained to provide assistance to an individual with a disability. A Service Animal must be permitted to accompany the individual with a disability to all areas of the facility where customers are normally allowed to go. Only if the animal’s behavior poses a direct threat to the health or safety of others can it be excluded from the facility.


See the policies section of the Event Services website for specific guidance on presenting your event on campus.