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Below is a compilation of some of the important UW –Eau Claire policies related to Intensive English Program students. Failure to follow these policies may result in suspension or dismissal from the program, reporting to any sponsoring organization, and termination of immigration documents. Termination requires the student to leave the United States immediately.

1. Program Payment

Students will be notified by email from Blugold Central when bills are available to view in their Student Center in MyBlugold CampS.Bills must be paid in full by the date given on the bill to avoid finance charges and/or fees.For any questions about bills students should contact Blugold Central (). 

2. Refunds

Withdrawal from the University –Refund Schedule (General)
For specific dates and other information about refunds visit the following website:

Date of Withdrawal


By First day of classes

100% of fees assessed

7 days after classes begin

Amount paid over $50

8-14 days after classes begin

Amount paid over $100

15-28 day after classes begin

50% of tuition

After 28 days


  • Housing charges are pro-rated to the date room is vacated. The $75 Housing deposit is non-refundable.
  • Food Service charges are pro-rated based on notification date. Unused meal points and Blugold card points will be refunded.

3. Attendance Policy

Students are required to attend all courses. These include 18 clock hours of instruction per week, and all mandatory mentoring and orientation sessions. Attendance will be taken in all classes and mandatory sessions. The U.S. government requires that English Language Study programs have a clearly defined attendance policy that complies with the Student Exchange Visitor Program (SEVP) full course of study requirements. School Designated School Officials (DSOs) must track student attendance and must terminate the SEVIS record of any student who does not comply with the SEVP full course of study requirements.

3.a. Late/Tardy
If a student is more than 10 minutes late to a class or mandatory session, the student will be marked tardy. If a student is marked tardy three times then it will count as an absence. If a student arrives to class 30 or more minutes late, the student will be allowed to participate, but still marked absent.

0-10 Minutes Late

Marked Present

10-29 Minutes Late

Marked Tardy

30+ Minutes Late

Marked Absent

3.b. Absence
Students are allowed four (4) total absences in each class per semester. Any absence for any reason will count towards the four absences. There are no excused absences. It is the student's responsibility to notify his/her instructor of an absence and to make up any work for that class.

1.After two absences, the student will meet with the ESL Instructor to discuss the circumstances of the absences. The ESL Instructor will offer appropriate help or suggestions (Counseling Services, Health Center, etc.).

2.After the third absence, the student will meet with the ESL Coordinator and contact the IEP Manager. The ESL Coordinator will create an Individual Progress Plan which both will sign.

3.After the fourth absence, the ESL Instructor will notify the DSO/IEP Manager. The DSO/IEP Manager will meet with the student. The student will be placed on Attendance Probation.

4.If an additional absence occurs, the student will be suspended from the IEP and therefore suspended from the university. The student's immigration documents will be terminated.

5.If a student is suspended he/she may choose to appeal the decision.

3.c. Appealing an Attendance Suspension
A student may appeal an attendance suspension to an IEP appeals committee. The committee will consist of one representative from the ESL department, one representative from the Center for International Education, and one representative from a department outside the ESL or CIE departments. If the appeal is accepted the student will be allowed to continue classes but on probation.The terms of the probation will be determined by the appeals committee. If the appeal is denied, the student will be dismissed from the program and the university. The student's immigration documents will be terminated

4. Academic Policy

4.a. Academic Standing (For complete information about Academic Standing see the Undergraduate Catalog:
The University expects each undergraduate (freshman, sophomore, junior, senior, or special student) to maintain a level of academic achievement consistent with University standards and to make reasonable progress toward the completion of a chosen curriculum.

Good Academic Standing. The definition of good academic standing includes University standards for satisfactory academic progress during a semester. A student is in good academic standing at the end of a semester if all the following conditions are met:
  1. The student's resident GPA is 2.00 or higher.
  2. The student has earned a semester GPA of 2.00 or higher.

Academic Warning. An Academic Warning is the first formal notification that a student has failed to meet one or more of the requirements for good academic standing. The notation "Academic Warning" is placed on the student's record at the end of the first semester in which any one or more of the following conditions apply:

  1. The student's resident GPA at the end of the semester is less than 2.00.
  2. The student's semester GPA is less than 2.00, but 1.00 or higher. (See Suspension, below.)

Only one Academic Warning is issued to a student. (See Probation, below.) Students who receive this notification should immediately consult their adviser(s) or the Student Affairs and Dean of Students Office, so that they may obtain assistance in overcoming their academic difficulties.

Probation. After receiving one Academic Warning, students will be placed on probation at the end of any subsequent semester in which they again fail to achieve good academic standing. The period of probation is one semester. Students must regain good academic standing by the end of the probationary semester in order to continue in the University. They will be removed from probation upon regaining good academic standing. Students may be placed on probation multiple times should their academic standing require it.

Suspension. A student will be suspended from the University under either or both of the following conditions:

  1. At the end of a semester of probation, the student has failed to regain good academic standing.
  2. At the end of any semester, the student has a semester GPA of less than 1.00. (This regulation applies regardless of the student's resident GPA.)

A student who has been suspended is ineligible to continue in the University for the period of one semester. Any degree-seeking student who wishes to return to the University after the expiration of the suspension must make formal application for readmittance through the Admissions Office. Special Students who wish to return to the University after the expiration of a suspension may register through Blugold Central. Readmittance cannot be guaranteed. If the student is readmitted and fails to regain good academic standing by the end of the first semester after readmittance, a second suspension of one semester will be incurred.

Academic Appeals. A student who has been suspended for academic reasons may request a review by a faculty committee of the college of his/her degree program. If the student can show that extenuating circumstances existed, the committee may recommend to the Associate Dean of the College that the student be reinstated.

Semesters in IEP

ESL weighted grade average

Academic Standing

1 (16 weeks)

Below 2.0 (70%)

Academic warning


Below 2.0 (70%)



Below 2.0 (70%)

Ineligible to continue /suspension

Any semester

Below 1.0 (63%) in all courses

Ineligible to continue /suspension

4.b. Grades
Grade Points per Credit

Grade Points per Credit


Grade Points

























These grade point values, when multiplied by the number of course credits, give the total number of grade points earned for that particular course. In a three-credit course, for example, a grade of C yields six grade points;a grade of B yields nine;and a grade of A yields 12. The GPA is always truncated to include the two digits after the decimal point. The GPA is not rounded up based on any number from the third digit after the decimal point (if shown).

4.c. Placement, Promotion, and Matriculation

Placement decisions are made at the beginning of a student's first semester, based on the student's performance on the ESL placement test. Students will be given an overall level rating (either 200 or 300 level) and placed into courses at that level. Based on students' performance in the first two weeks of classes, their placement will be finalized by the instructors.

Promotion. No student may be recommended for promotion into the 300 level unless they have successfully completed the 200 level. A student's semester average must be at least a 2.0 in order to have successfully completed a level. Any disputes about promotion go through the ESL Coordinator.

Matriculation. No student may be recommended for matriculation into the University unless they have successfully completed the 300 level or have met University English proficiency requirements in some other way. Any disputes about matriculation go through the ESL Coordinator.

4.d. Final Examinations
Examination week is part of the regular academic semester, and all classes are required to meet as shown in the final examination schedule. Examination schedules are available on the Registrar's website and in CampS. Each course offered for credit is concluded with a final examination unless the instructor determines that some other method of evaluation is more appropriate to the objectives of the course.

No student will be permitted to reschedule a final examination unless there are extraordinary circumstances over which the student has no control (e.g. hospitalization or military obligation). Verification of the circumstances must be furnished by the student. A student with three or more examinations scheduled for one day may request the change of an individual examination time. Changes are not allowed for reasons such as an already purchased plane ticket, leaving campus early, a family vacation, or conflict with employment;unless such work commitment existed prior to the publication of the examination schedule.

A request for a change in the time of an individual final examination must be approved by the instructor, the department chair, and the assistant/associate dean of the college in which the course is offered. Make-up examinations must be scheduled during finals week or later and must be arranged by the student with the instructor. It is the student's responsibility to be aware of the place and time of the exam.

5.Academic and Non-Academic Misconduct (Behavior

5.a. Non-Academic Misconduct

An agreement on classroom behavior will be created and signed by all students in all ESL classes. Common things each class will agree on include: being on time for class, coming prepared for class, not using cell phones for non-class purposes, taking turns and being respectful of classmates and instructors, following directions, and using English only in the classroom. If students break the conduct agreement the following steps will be taken:

1. After one infraction, the instructor will speak with the student individually.

2. After a second infraction, the instructor will give the student a written warning and refer the student to the ESL Coordinator and IEP manager.

3. After the third infraction, the instructor will refer the student to the Dean of Students Office.

Instructors will carefully document each incident should evidence be needed for the Dean of Students Office.

5.b. Academic Misconduct
Academic misconduct (including copying other students' work or plagiarizing or submitting others' work as your own) in any course as a serious offense in the United States. All students will receive instruction on what plagiarism is and how to avoid it. The ESL program will follow the UW-EC Blugold Code academic misconduct policies.

( The ESL Coordinator will also be brought in to witness the case and will keep a record of the case in the student's file for the future.

Where academic misconduct is determined to have happened the following sanctions are possible under the Blugold Code:

(a)An oral reprimand;

(b)A written reprimand presented only to the student;

(c)An assignment to repeat the work, to be graded on its merits;

(d)A lower or failing grade on the particular assignment or test;

(e)A lower grade in the course;

(f)A failing grade in the course;

(g)Removal of the student from the course in progress;

(h)A written reprimand to be included in the student's disciplinary file.