UWEC - University Senate Chair's Report for March 10, 1998
important links to documents and other sites of interest are also available on our Senate web site:
draft of Chapter 3, Faculty & Academic Staff handbook
Instructional Academic Staff draft report
UW-System policies covering copyright issues and intellectual property rights
Quality through Diversity-Plan 2008
- remember to initial the roll call sheet when you enter the room
- meeting transcript available on the web site:
Open Forum Items from Senate Executive Committee Meeting minutes
- (2-17-98) It was noted that with so many faculty, staff and students who are ill, special attention could be given by the housekeeping staff to insure that the buildings were not a contributing factor. It was concluded that Ray Francis should be contacted. (3-3-98) Update: Hibbard restrooms continue to be a problem, but different cleaning personnel are assigned and hopefully this will correct the situation. A meeting is scheduled with the appropriate personnel to deal with the bathroom issue in Hibbard. The bathrooms in Zorn continue to be dirty and this will be investigated.
- University Senate office received calls from concerned staff members regarding interpretation of a memo circulated asking for a ranking of performance awards for Academic Staff that conflicted with the Compensation Package approved by the University Senate on February 10. Tom Miller noted that the memo had originated in his office. He expressed concern that the University Senate might have approved a plan that did not meet the Regents guidelines regarding 1/3,1/3,1/3 distribution.
- A suggestion was made that University Senate minutes reflect the correct figures regarding the percentage distribution of Outstanding Teaching and Extra Merit awards during the first year of the 1997-1999 biennium. There was discussion that some departments understood that a limit of 60% of the faculty could be forwarded for such awards. Provost Miller indicated that in the 1997/98 academic year, approximately 50% of the faculty received Outstanding Teaching awards. A question was posed that if a department submits only 50% of the faculty of that department for such awards, will all of the awards be approved? A hypothetical explanation was given that if two departments of 10 members each submitted 5 names for extra merit, that a Dean could choose 4 members from one department and 6 from another to receive awards but that Deans would not add names to the lists submitted. It was also noted that departments varied in whether these awards were made known or kept private.
Other Items from Senate Executive Committee Meetings
- Announcement: The Interim Chancellor will hold a Chancellor's Faculty and Staff Roundtable on Thursday, March 26th at 4 p.m. in the Arrowhead Room of Davies Center. Following an explanation of the current compensation plan, Interim Chancellor Smelstor will entertain questions and comments on the compensation plan and other topics of interest to participants.
- A delay in the implementation of the repeat policy was announced to the members. The reason for the delay is the problems with implementation of the policy as it currently is written.
Items discussed with the Senate Chair
- University Faculty and University Academic Staff Nominating committees are beginning their work in identifying people willing to serve on University committees. Also, nominees for senator at large are needed. If you have names you wish to place in nomination for senator at large, please contact the members of the committee. (UF Nom. Com.: William Brown, Michael Christopherson, John Drost, Roger GroeneWold, Elaine Wendt; UAS Nom. Com.: Carole Halberg, Diane Gilbertson, Christopher Lind)
- The UWEC Student Senate passed a resolution on March 2, 1998 as follows: WHEREAS the 1998-1999 and 1999-2000 December finals are split by a weekend; and WHEREAS, December commencement falls on that weekend; and WHEREAS, friends and family will be in town to celebrate with graduates; and WHEREAS, the split puts graduates at a disadvantage for the finals following commencement; BE IT THEREFORE RESOLVED that the Student Senate opposes any academic calendar that puts commencement prior to the completion of finals; and BE IT FINALLY RESOLVED that upon passage President Gatzlaff transmit a copy of this resolution to Dr. Marjorie Smelstor, Interim Chancellor; Dr. Thomas Miller, Interim Provost/Vice Chancellor; and Susan Harrison, Chair of University Senate.
- The Chair of the Nominations Committee of the Board of University Insurance Association (UIA) has asked for nominations. "The UIA was established to provide decreasing term life insurance to all unclassified employees of the University of Wisconsin System. The Board consists of nine faculty and academic staff who oversee the operation of the UIA and are elected by all System unclassified employees. System Administration provides staff support for the Board and the National Guardian Life Insurance Company provides the actuarial services. Each year three members of the Board are elected to a three-year term. The Board meets twice a year, once in December in Madison and once in April, via telephone conference." Nominations are being solicited "for the election to be conducted during the summer of 1998. The next UIA Board meeting will be April 3." If you are interested in having your name submitted or would like to nominate someone, please contact the University Senate Office by March 13th.
Faculty Reps Meeting
- System working group is looking at the policies for funding Distance Education. Issues considered included: home campus registration, delivery fees for courses, out-of-state non-resident fees, and segregated fees for DE courses.
- Bob Jokisch from System gave an overview of the process used for making technology decisions. A draft of the Pilot Process for UW System Review of Administrative Systems (computer systems) was distributed and is available in the Senate office.
- Diversity 2008 update was given. (Interim Chancellor Smelstor has provided System with comments from UWEC.) A copy of the plan is available on the web and in the Senate office.
- Instructional Academic Staff update. Draft report was distributed. Campuses are asked to report through the Vice Chancellor's office. The final report will be presented to the Board of Regents. Senators interested in seeing a copy of the Instructional Staff Report should check the web site, http://www.uwsa.edu/acadaff/finaldra.pdf , then email the Senate office (senateu) with comments.
Board of Regents Meeting
- A public The 1998-99 Annual Budget Allocation Decision Rules were approved. Within the UW-System, these rules guide the distribution of funding for technology, infrastructure, faculty/staff technology and training, institutional base reallocations for IT/DE, and for some grants. A copy of the rules is available in the Senate office.
- The Board of Regents Audit Subcommittee was updated on all audits currently being performed by the Office of Internal Audit and by outside auditors. Four noteworthy items from the report are:
"Unclassified Sick Leave usage is being reviewed and all necessary fieldwork has been completed. We reviewed compliance with the agreements each institution negotiated with the Department of Administration in 1989 and 1990 concerning the recording and usage of faculty sick leave. A report will be issued in May on the status and compliance with the agreement and, if necessary, recommendations for improvement."
"Library Acquisitions audit fieldwork has begun. We are reviewing selected institutions' procurement practices with major book and periodical vendors, reviewing the feasibility of centralizing the procurement process, analyzing acquisition patterns of libraries through comparisons with peer institutions, and reviewing resource sharing by UW System Libraries. We expect to complete the report by summer 1998."
"Recruitment and Retention program review work has begun. We are reviewing the extent to which competitive salary levels have affected the institutions' ability to recruit, hire and retain well-qualified faculty members. We expect to complete a report by fall 1998."
"Academic Assessment review work was performed at five institutions. A final report has been issued and a summary is attached [available in the Senate office]. Included are recommendations that the institutions share information about effective planning methods, review their assessment plans for criteria and multiple measurement methods, and communicate with each other about resulting program improvements."
Time Table for Change
March 24 / April 14
Continued discussion/vote on changes and implementation plan.
Constitutional changes come before University Faculty and University Academic Staff at respective April meetings (changes distributed around April 16)
Mailbox referendum for approval if passed on April 30; if changed April 30, need additional meeting