UNIVERSITY OF WISCONSIN-EAU CLAIRE

UNIVERSITY SENATE MEETING

VOL.  42, NO. 1

 

September 13, 2005

 

 

Members Present:

 

Robin Baker, Judy Blackstone, Jan Bogstad, Marcia Bollinger, Don Bredle, Paul Butrymowicz, Margaret Devine, Gary Don, Michael Dorsher, Selika Ducksworth-Lawton, Jeff Erger, Gloria Fennell, Leslie Foster, Mitchell Freymiller, Warren Gallagher, Alan Gallaher, Andrea Gapko, Susan Harrison, Jennifer Hinners, Ann Hoffman, Robert Hollon, Todd Hostager, Bill Jacobsen, Rose Jadack, Harry Jol, Sallie Kernan, Paula Kleintjes, Fred Kolb, Vicki Lord Larson, Jennifer Lee, Bruce Lo, David Lonzarich, Barbara Lozar, Steven Majstorovic, Rebecca Matter, Susan Mc Intyre, Sean McAleer, Sue Moore, Bobby Pitts, Jill Prushiek, Donna Raleigh, Scott Robertson, Connie Russell, Kristen Sandager, Nola Schmitt, Roger Selin, Earl Shoemaker, Alex Smith, Carter Smith, Larry Solberg, Todd Stephens, Daniel Stevenson, Jan Stirm, Kent Syverson, Lois Taft, Steve Tallant, Max Von Klein, Charles Vue, Sharon Westphal, Scott Whitfield, Michael Wick, Marty Wood

 

Members Absent:

 

Dan Drumm, Larry Honl, Jennifer Johs-Artisensi, Heather Kretz, Karl Markgraf, Tarique Niazi, Lorraine Smith, Laurie St. Aubin-Whelihan, Troy Terhark, Rebecca Wurzer

 

Guests:

 

Kris Anderson, Jeff Baldovin, Linda Carpenter, Donald Christian, Mickey Crothers, Bernard Duyfhuizen, Amy Hobbs, Robert Hooper, Stephanie Jamelske, Jan Morse, Aaron Olson, Andrew Phillips, Jonathan Radcliffe, Brian Reisinger, Katherine Rhoades, Mike Rindo, Kathy Sahlhoff, Andrew Soll, Elaine Wendt

               

 

The regular meeting of University Senate was called to order by Chair Harrison at 3:02 p.m. on Tuesday, September 13, 2005 in the Tamarack Room of Davies Center.

 

I.        Without objection, 42nd Session of University Senate to use Robert’s Rules of Order, Newly Revised, 2000, 10th print edition, adhering to debate procedures as noted on agenda using following Order of Business: Approval of Minutes; Chancellor’s Remarks; Chair’s/Vice Chair’s Report; Faculty Representative’s Report; Academic Staff Representative’s Report; Announcements; Unfinished Business and General Orders; Reports of Committees; Special Reports; Special Orders; Miscellaneous Business of the Body; Program; and Adjournment

 

·         Senate folders include senate contacts, dates of meetings, and list of senators

·         Introduction of new and returning senators

·         Introduction of senate officers and faculty and academic staff representatives to UW-System

·         Through year, will find links to various resources on senate website – motions for upcoming meetings posted on Thursday prior to Tuesday senate meeting

·         Senators reminded to initial roster and pick up name plate on way in room; guests in gallery reminded to sign in

·         Senate by state statute has responsibility for immediate governance of university

·         Faculty, academic staff, and students to be active participants in institutional policy development

·         Fortunate at Eau Claire to have strong active student government; introduction of Student Senate Officers

·         Aaron Olson, Student Senate President

·         De Anna Breault, Student Senate Vice President

·         Jonathan Radcliffe, Student Senate Liaison

·         Student Senate President Olson shared vision of relationship between University and Student Senates

·         Current feeling in state regarding higher education is a problem

·         Main goal of Student Senate is to leave university better than found it – means supporting faculty and staff at this institution by treating like professionals

 

II.      Minutes of May 10, 2005 approved as distributed.

Minutes of August 23, 2005 University Faculty and University Academic Staff Meeting approved as distributed.

 

Without objection, order of business for meeting today to follow printed agenda.

 

III.    Unfinished Business and General Orders
University Senate Elections – elections for University Senate Committees and related senate information interspersed with remainder of meeting agenda items

 

A.      Executive Committee Election

·         Functions

·         Establishes agendas for senate meetings

·         Calls special meetings and makes recommendations on matters referred by full senate

·         Body to which senate actions found unacceptable by chancellor referred

·         Body administration consults when suggesting changes in reporting lines, additions to administrative structure, or title changes for university-wide positions

·         Executive Committee Report – Vice Chair Gapko

·         Chancellor reviewed events for Constitution Day, updated on Katrina relief efforts, and previewed  Board of Regents meeting

·         Order of Business and senate agenda for today set; topic of November open discussion to be advising – particularly assessment and rewards

·         Academic Staff Performance Review Senate Actions not accepted by system over summer

·         Special subcommittee composed of University Academic Staff on Executive Committee and University Academic Staff Senators on Academic Staff Personnel Committee to be convened as described in constitution for consultation with chancellor on those aspects of actions unacceptable

·         Meeting to follow Executive Committee meeting on September 20, 2005

·         Committee consulted in closed session with Assistant Vice Chancellor Lind on appointments to University Research and Creative Activity Council, Academic Affairs Special Development Advisory Committee, and Institutional Animal Care and Use Committee

·         Response to questions

·         New job description for chairs developed late last spring – changes shared with chairs and deans during process

·         Provost Tallant to report on process and changes at next senate meeting

 

Report of University Senate Nominating Committee – Senator Whitfield

·         Nominations for Executive Committee

·         From College of Business, Todd Hostager (Management and Marketing) and Bruce Lo (Management Information Systems)

·         From College of Nursing and Health Sciences, Rosemary Jadack (Adult Health Nursing)

·         From University Academic Staff, Paul Butrymowicz (University Centers and Programs) and Jennifer Lee (Housing and Residence Life)

·         From any area, Todd Stephens (Special Education), Paula Kleintjes (Biology), and Mitchell Freymiller (Biology)

·         No additional nominations from floor

 

MOTION by Senator Gallaher to suspend the rules to allow the ballot for the College of Nursing and Health Sciences to stand seconded and PASSED without dissention.

 

·           Paula Kleintjes declined nomination

 

Elected to University Senate Executive Committee: Bruce Lo, Rosemary Jadack, Jennifer Lee, Todd Stephens and Mitchell Freymiller

 

B.       Faculty Personnel Committee Election

·         Considers and recommends policies affecting faculty personnel rules

·         Faculty Personnel Committee Report – Senator Wick

·         No meeting yet this year, number of interesting personnel issues coming up; will be fascinating year

 

Report of University Senate Nominating Committee – Senator Whitfield

·         Nominations for Faculty Personnel Committee

·         Warren Gallagher (Chemistry)

·         David Lonzarich (Biology)

·         Alex Smith (Mathematics)

·         Michael Wick (Computer Science)

·         No additional nominations from floor

 

Elected to University Senate Faculty Personnel Committee: Warren Gallagher, Alex Smith, and Michael Wick

 

C.       Academic Staff Personnel Committee Election

·         Considers and recommends policies affecting academic staff personnel rules

·         Academic Staff Personnel Committee Report – Senator Blackstone

·         Central to working with concerns of academic staff

·         First will look at status of limited appointments because that was issue at regents meeting

 

Report of University Senate Nominating Committee – Senator Whitfield

·         Nominations for Academic Staff Personnel Committee

·         From Administrative and Professional Academic Staff, Jennifer Hinners (University Centers and Programs) and Earl Shoemaker (Educational Support Services)

·         From Instructional Academic Staff, Mitchell Freymiller (Biology)

·         Nominated from floor

·         Sallie Kernan (Educational Access)

·         Nominations closed

 

MOTION by Senator Raleigh to suspend the rules to allow the ballot for Instructional Academic Staff to stand seconded and PASSED without dissention by academic staff senators.

 

Elected to University Senate Academic Staff Personnel Committee: Jennifer Hinners and Mitchell Freymiller

 

D.      Academic Policies Committee Election

·         Functions

·         Recommends policies for academic programs at university

·         Watches over policies in catalogue, study-abroad programs, and degree programs

·         Academic Policies Committee Report – Senator Syverson

·         Important committee at university – place to get feeling for what is going on

·         Look at GE requirements, do program reviews, and new initiative for writing across curriculum will be going through Academic Policies Committee

 

Report of University Senate Nominating Committee – Senator Whitfield

·         Nominations for Academic Policies Committee

·         Michael Dorsher withdrew nomination

·         Other nominees: Selika Ducksworth-Lawton (History) and Bobby Pitts (Art & Design)

·         Nominated from floor

·         Janice Bogstad (Library)

·         Todd Hostager (Marketing and Management)

·         Alex Smith (Mathematics)

·         David Lonzarich (Biology)

·         Robert Hollon (Curriculum and Instruction)

·         Nominations closed without objection

 

Elected to University Senate Academic Policies Committee: Janice Bogstad, Selika Ducksworth-Lawton, Robert Hollon, David Lonzarich, and Alex Smith.

 

E.       Nominating Committee Election

·         Beginning this year, members will serve staggered two-year terms

 

Report of University Senate Nominating Committee – Senator Whitfield

·         Nominations for Nominating Committee

·         From University Faculty, Bruce Lo (Management Information Systems) and Nola Schmitt (Family Health Nursing)

·         From University Academic Staff, Andrea Gapko (Educational Support Services), Rebecca Matter (Advising/New Student Initiatives), and Tarique Niazi (Sociology)

·         Nominated from floor

·         Jan Stirm (English)

·         Nominations closed without objection

 

MOTION by Senator Gallaher to suspend the rules to allow the slate for three nominees on University Faculty portion of ballot to stand seconded and PASSED without dissention.

 

MOTION to suspend the rules to allow the slate for academic staff nominees to stand for University Academic Staff vacancies and any area vacancy and allow secretary to flip coin to determine term length seconded and PASSED without dissention.

 

POINT OF ORDER: Rules in handbook state person with most votes gets longest term, so need to vote

 

Chair’s Ruling: Accepting ballot would be considered three-way tie, in which case chair determines means of resolving; if people so desire, could go through balloting process.

 

Elected to University Senate Nominating Committee: Bruce Lo, Nola Schmitt, Jan Stirm, Andrea Gapko, Rebecca Matter, and Tarique Niazi

 

F.       Physical Plant Planning Committee Election

·         Recommends policies relating to use of physical campus

 

Report of University Senate Nominating Committee – Senator Whitfield

·         Nominations for Physical Plant Planning Committee

·         Janice Bogstad (Library)

·         Nominated from floor

·         Paula Kleintjes (Biology)

·         Nominations closed without objection

 

Elected to University Senate Physical Plant Planning Committee: Paula Kleintjes

 

G.       Budget Committee Election

·         Investigates all matters related to university budget

 

Report of University Senate Nominating Committee – Senator Whitfield

·         Nominations for Budget Committee

·         Selika Ducksworth-Lawton withdrew nomination

·         From University Faculty, Scott Whitfield (Physics and Astronomy)

·         From University Academic Staff, Earl Shoemaker (Educational Support Services), Max Von Klein (Financial Aid), and Charles Vue (Multicultural Affairs)

·         No additional nominations from floor

 

MOTION by to suspend the rules to allow the University Faculty portion of ballot to stand seconded and PASSED without dissention.

 

·         Nominations closed without objection

 

Elected to University Senate Budget Committee: Scott Whitfield and Charles Vue

 

H.      Compensation Committee Election

·         Charged with developing and proposing faculty and academic staff pay plan

 

Report of University Senate Nominating Committee – Senator Whitfield

·         Nominations for Compensation Committee

·         From University Faculty, Fred Kolb (Economics), Sean McAleer (Philosophy and Religious Studies), and Michael Wick (Computer Science)

·         From University Academic Staff, Robin Baker (Athletics) and Jennifer Lee (Housing and Residence Life)

·         Nominated from floor

·         Charles Vue (Multicultural Affairs)

·         Nominations closed without objection

·         Jennifer Lee removed herself from ballot after tie vote

 

Elected to University Senate Compensation Committee: Michael Wick and Charles Vue

 

I.         Technology Committee Election

·         Follows activities of technology-related committees to provide guidance to senate

 

Report of University Senate Nominating Committee – Senator Whitfield

·         Nominations for Technology Committee

·         From University Faculty, Janice Bogstad (Library), Gary Don (Music and Theatre Arts), Jeff Erger (Sociology), and Warren Gallagher (Chemistry)

·         From University Academic Staff, Marcia Bollinger (Nursing and Health Sciences) and Max Von Klein (Financial Aid)

·         Nominations closed without objection

 

Elected to University Senate Technology Committee: Warren Gallagher and Marcia Bollinger

 

IV.    Chancellor’s Remarks – Interim Chancellor Vicki Lord Larson

·         Reiterate that honored and delighted to be here for this academic year

·         Very busy summer – will highlight what has been happening

·         Energized again with 10,500 students, faculty and staff starting academic year

·         Freshman class of 2040 outstanding

·         Current FTE is 9,528; approximately 100 FTE over target enrollment

·         Final enrollment will probably be about 75 over

·         Hoping to find retention rate up – especially from freshman to sophomore year

·         Bad news is problem of course availability when about 75-80 FTE over target – means classes a bit larger than would like to see

·         Good news is institution will receive full tuition dollars for portion over target

·         US News and World Report ranked UW-Eau Claire very high one more time – have maintained high ranking since 1999

·         Rated as one of best of best for faculty/student collaborative research program – rated with UW-Madison, Harvard, Stanford, Princeton, and Duke – remarkable

·         Appreciate all faculty and staff engaging students in research as well as office that makes it possible

·         Ranked #2 in nation among master’s level institutions for sending students to study abroad

·         UW-Eau Claire one of few select universities across nation awarded $300,000 grant to address alcohol abuse

·         Goal is to reduce high-risk drinking among first year students

·         Difficult summer from point of view of budget cuts

·         Prior to May, cut out $1,488,000; now that through budget process, have to cut additional $684,000

·         Working hard using information gleaned during budget forums to determine additional cuts 

·         Certainly will be some damage; cannot take $4.1 million out of budget and not have negative impact

·         Pay plan letters went out last Friday

·         Search for new chancellor in full swing – will do everything during this academic year to set table for next chancellor

·         During remaining time at UW-Eau Claire want to:

·         Push envelope for new academic building to replace Brewer Hall and Campus School

·         Work to improve efficiency and effectiveness by reviewing academic policies and practices

·         Will look at faculty and staff handbook with senate chair, vice chair, and others to find ways to make campus more nimble in approaching various issues

·         Emphasize improving diversity through Phase II of Plan 2008

·         Board of Regents meeting last Thursday and Friday

·         First reading of creation of online MBA consortium agreement between UW-Eau Claire, LaCrosse, Oshkosh, Parkside, and UW-Extension approved

·         Approved second reading of creation of BA/BS in Women’s Studies at UW-Eau Claire – now through final steps and have major

·         Approved resolution allowing UW-System campuses to participate in Midwestern Higher Education Compact student exchange program

·         Encompasses 130 schools and about 2,600 students from across Midwest

·         Allows students to attend various Midwest schools and pay 150% of Wisconsin resident tuition rate

·         Over next few weeks/months will carefully select which programs this may apply to – programs at capacity would not be open to this, programs with room might be viable candidates

·         Minnesota has learned that taking students from other states has helped brain drain with students coming into state, frequently staying in state

·         Resolution passed for students displaced by Hurricane Katrina

·         At this time, no students have selected UW-Eau Claire although willing to take up to 15-20 students until September 23, 2005

·         BOR still talking about tuition rate, legislature did not agree with free tuition

·         Less money available for classroom renovations this biennium – $7 million allocation reduced to $2.5 million for entire system

·         UW-Eau Claire has done excellent job in getting ready 30 large and small classrooms – much improved

·         Most critical issue at Board of Regents meeting is what reading about in newspapers – reviewing employment policies and practices of UW-System

·         Of 33,000 UW employees, 1092 (just over 3%) have backup appointments

·         699 (64%) of those backup positions are tenured positions – those are part of state statute, no problem with them

·         Major discussion is about 36% that are nontenured, that is limited appointments with backup or concurrent appointments

·         UW-Eau Claire has 46 employees with backup positions; 15 are tenured, 31 are nontenured

·         Detailed resolution about employment policies and practices passed

·         Concern is about abuse in system of backup/concurrent appointments and about employing felons

·         Bottom line is question of accountability, credibility, trustworthiness and being good stewards of taxpayers dollars

·         Misunderstandings and miscommunications have occurred; enough blame to go around, need to look for solutions

·         All backup appointments suspended until November 2005

·         I said this would create hardship in search for new chancellor – pool may be smaller if unable to offer concurrent backup position to individuals not wishing to seek tenure

·         So regents have allowed President Reilly, in consultation with them, to negotiate with a prospective chancellor on a concurrent or backup position if academic credentials do not warrant tenure

·         Immediate investigation of anyone charged with a felony – do have to work with legal system, but now too much down time on part of universities when someone has been charged with a felony

·         Now need approval from UW-System if anyone terminated from current position with report going to Board of Regents

·         Also looking at change for administrators returning to faculty positions – to return at average salary of professors in department using selected criteria, not at 82% of administrative salary

·         Administrators in administrative positions less than five years returning to faculty positions allowed one-semester transition time; if in administrative position more than five years, allowed two-semester transition

·         Looking to develop and revise sick leave policy

·         If person sick X number of days – may now request physician’s certification

·         Still debatable

·         All salaries frozen for chancellors and top administrators at system – total compensation package to be looked at by Board of Regents

·         Board also asking for president’s recommendation on how or if to use internal auditors

·         Regents and UW-System priorities from two retreats this summer

·         Improve access to UW-System, making education affordable for qualified Wisconsin residents who have intellectual capacity and motivation to pursue higher education

·         Increase number of people in Wisconsin with baccalaureate degrees

·         Improve quality of student experience on campuses – paying close attention to faculty/student ratios and support services available

·         Strengthen and build relationships with stakeholders – including taxpayers and legislators

 

V.    Chair’s Report – Chair Harrison

·         Expect senators to come prepared to senate meetings, having read materials distributed and talked with constituents about issues coming before senate

·         Need to speak up at meetings, ask questions, seek answers and suggest ideas to report back to constituents

·         To allow time to work through particular issues, motions given first reading, including discussion, at one senate meeting and second reading, with action, at next meeting

·         Within right to suspend rules to vote during first reading – such request requires two-thirds majority

·         Senate Office will keep senators informed through handouts and emails – contact that office (Old Library 1134, 836-3419) for specific information

·         Pamphlets will be distributed soon to all faculty and staff listing university senators

·         Ask chair or unit director for time to share what is happening at senate

·         Remind colleagues senate decisions have been made as part of shared governance; encourage them to get involved

·         Best way is to check pink sheet for items coming up on agenda before they have been discussed and voted on

·         To enable senate and committees to effectively conduct business, parliamentary procedures and University Senate Constitution and Bylaws (in Faculty and Academic Staff Handbook) followed

·         Some senate committees empowered by senate to make final decisions, such as APC on study-abroad programs

·         Those come to senate as for-the-record items – allows senators to question or vote on decision, or just accept its being placed in record

·         Senators may speak only twice to any motion or amendment – each speaking term limited to ten minutes; chair will add names of those wishing to speak to speakers list upon acknowledgment

·         Everyone wishing to speak to an issue will be allowed to speak once before second round of speaking terms

·         Debate on second reading of given issue will be limited to 30 minutes with five minute speaking terms

·         Allows senate to get on to other business

·         Item will be postponed either to end of meeting or to another meeting

·         Back of name tags include commonly used motions

·         Point of Information allows asking of a question

·         If suspect a rule or procedure not correctly followed, call out Point of Order

·         If cannot hear or something interferes with comfort, call out Point of Personal Preference

·         If feel more work needs to be done on motion before a vote, options include:

·         Refer motion back to committee for additional discussion

·         Move to postpone motion until a given time (standard way to move things from first to second reading)

·         Can kill motion completely by moving that it be postponed indefinitely

·         Only reason to move to lay the question on the table is to interrupt discussion temporarily to permit taking care of urgent matter, otherwise postpone is correct term

·         If call the question, just requesting that debate cease and a vote be taken; it can be ignored, or it can be followed

·         If move the previous question, debate stopped to vote on motion to end debate; if that passes by two-thirds majority, debate ceases with an immediate vote on motion under consideration

·         Allowed to suspend rules if have two-thirds majority

·         Under parliamentary procedure, chair may move items along by saying, “without objection”

·         Same effect as moving, seconding, voting on, and passing something

·         Do have right to object and then senate would have to vote on that item

 

VI.    Faculty Representative’s Report – Senator Wick

·         Written report distributed on name tags

·         Just on Board of Regents meeting; faculty representatives have not officially met

·         Board of Regent meeting fascinating

·         Regent Loftus frequently talked about reform and modifying way UW-system operates

·         Interested in reforming policies he believed were appropriate when merger developed, but no longer appropriate for continued operation of UW-System

·         Is something faculty need to be watching for and contributing to

·         Lot of talk concerning concurrent appointments/backups – only concern I saw in end was one of accountability and fact that in some cases people have gone into backup positions without duty descriptions

·         If policies and procedures developed to prevent that kind of misuse, believe system will be fine

·         Got sense from Regent Walsh, chairman of Board of Regents, that not so much concerned over backup positions, but concept of indefinite appointments or indefinite status

·         I didn’t see that as fundamental issue, so need to keep eye on indefinite status and where that might be going in future

·         Response by Chancellor Larson and Associate Vice Chancellor Soll to question from floor

·         Using software package Lawson has so far cost UW-System about $26 million; will cost more millions should it be implemented

·         Discussion is whether or not Lawson or Peoplesoft would be way to go for entire system

·         Item evolving and being debated on campuses and in newspapers

·         Desire here would be to move forward with Lawson

·         Most UW-System schools have databases built upon legacy systems

·         Questionable whether legacy systems will be able to keep going over time even though now outperform other systems

·         Also lot of functionality not available on legacy system

·         Why decision originally made to replace system; at some point have to put money into appropriate software package

·         Is some question as to whether Lawson will serve all needs of all campuses – primarily a problem at Madison and Milwaukee

·         Is great deal of money, but project started more than six years ago

·         Announcement to select Lawson made in summer of 2000 – $26 million spent since that time

·         Project always expected to cost in $25-$30 million range

·         Will come in over that, don’t know by how much

·         Will not be $60 million range reading in newspapers

·         Amount spent not out of line with other states

 

VII.  Academic Staff Representative’s Report – Senator Blackstone

·         Academic staff representatives first meeting to focus on limited appointments and concurrent/backup appointments instead of usual orientation

·         Talking about unit directors; is issue for external candidates to come across country without job security

·         Will have more to say on issue after Academic Staff Representatives meeting on September 15, 2005

·         Will write full report; Academic Staff Personnel Committee will be looking at issue, and will be asking for input

·         Comment from floor

·         Would be helpful to know what those who are concerned are really looking at – faculty concurrent appointments or indefinite status and whether they feel one or other is being misused

 

VIII.   Announcements

·         Provost Tallant announced Assistant Vice Chancellor Lind, Research and Sponsored Programs, to retire February 1, 2006

·         To start national search for replacement; information going out this week to deans and committees about procedures for selection of search and screen committee as provided in handbook

·         Will put together committee

·         Anticipate someone in position by July 1, 2006

·         In meantime, will appoint an interim Assistant Vice Chancellor – contact provost if interested

·         Will have 20% release time in November and December to work with Chris Lind; full-time in January until new person hired

·         Will be announcement in next bulletin with job description

·         At Administrative Staff Meeting today, Dr. Kimberly Barrett, Associate Vice Chancellor for Student Development and Diversity, announced formation of support and information group for friends and family of Americans Rebuilding in Aftermath of Hurricane Katrina

·         If personally affected, or know of someone who would benefit from support group, feel free to take flyer

 

IX.    Special Reports

A.      Report of the Chancellor Search and Screen Committee – Chair Robert Hooper

·         Committee composed of nine faculty, two academic staff, two students, one administrator, two community representatives, and one person from UW-System

·         Actual membership on chancellor search and screen website

·         Members appointed by UW-System from twice as many names submitted to them

·         Background of procedures committee instructed to use and timeline for one of most important things to happen at UW-Eau Claire this year – selection of new chancellor to lead institution

·         Search and Screen Committee received charge from UW-System President Reilly during finals week in May

·         Was flurry at end of semester about how to get campus community involved in process

·         Weren’t very successful upfront because most people giving final exams and preparing to leave for summer

·         Committee met and prepared position description and put it out via email for comments

·         Did receive many comments back from faculty and academic staff

·         Position has been advertised with closing date of November 1, 2005

·         Between November 1st and beginning of December, committee to select 10 to 12 candidates for further consideration – done in complete secrecy

·         After interviewing these people off-campus, again in secrecy, will select five finalists any one of which committee would be delighted to have as chancellor of our institution

·         Names and credentials forwarded to system in early January

·         After Board of Regents and President Reilly look at those credentials, president will announce five finalists on January 17, 2006 – first time names will become public

·         Finalists will visit UW-Eau Claire for first and only time during week of January 23-27, 2006

·         Each finalist will be on campus for one day

·         Finalists to be interviewed in Madison on January 30, 2006; Board of Regents and President Reilly to choose next chancellor

·         Limited time to provide UW-System campus reaction to five finalists

·         New chancellor to be confirmed at February 9th and 10th Board of Regents meeting

·         Will be on campus working on July 1, 2006

·         Much of search accomplished in complete confidence

·         Critical that names remain confidential in order for candidates to be able to function effectively on own campuses while active candidates for chancellorship at another institution

·         Concern is need of UW-Eau Claire community to feel involved in process

·         Involvement in search to be up front in terms of guiding search and screen committee in criteria to use for selection of 10-12 candidates given intense scrutiny and five candidates to go forward to system

·         Is workable process, uncomfortable because not normally how do business here

·         As chair, will attend every senate meeting to give report

·         All information also available on chancellor search and screen website with link on UWEC homepage

·         Response to questions and comments from floor

·         Large number of people have been nominated – search consultant in process of talking to them about seriously considering UW-Eau Claire – think will be very strong candidate pool

·         Couple things problematic in search

·         One recently cleared – being able to offer backup position in consultation with President Reilly will greatly facilitate search

·         Salary structure, which is not great in UW-System, will be an issue

·         Eau Claire has many positives; committee put together great institutional profile to highlight successes of UW-Eau Claire – really does sound like kind of place people would want to work

·         UW-System representative on search committee to be here during finalists’ visits to campus; may be others from system or regents present – have not worked out details

·         Off-campus interviews will work with 17 committee members sequestered in off-airport hotel spending an hour or so with each candidate to start seriously looking for five names to send forward

·         Time between hotel meeting and sending five names forward to system spent digging into backgrounds of individuals, carefully calling references (names not public at this time), and collecting information to further screen those 12 people down to five

·         Costly process; similar procedure used last time in selection of Chancellor Mash

·         Although committee cannot rank names sent to system, certain with Marty Wood’s ability to draft narrative there will be little doubt regarding committee’s top candidate

·         Any names committee forwards to system will be ones members comfortable forwarding

·         Suspect if committee can only forward four names delighted with, not five, that President Reilly would have discussion regarding committee’s inability to forward another name, but take that into consideration

·         When saw list of search and screen committee members, was confident in ability of committee to handle charge effectively and find excellent slate of candidates to be chancellor

·         Community forum very helpful – six vocal and helpful community members attended

·         Brought up things to consider that were not predicted in addition to many things that were, such as looking at people with business and executive position backgrounds

·         Will be opportunity at future senate meetings to provide committee input about criteria, attributes, kind of chancellor to look for, and some challenges a new chancellor will face coming to UW-Eau Claire; once committee starts off-campus interviews and moves toward recommendations to system, will be largely invisible on campus until after five names forwarded to system

B.       Report on merger of CNS and TLTDC to Learning and Technology Services (LTS) delayed until next meeting

 

X.      Miscellaneous Business - None

 

Meeting adjourned at 5:02 p.m. without objection

 

Submitted by,

 

Wanda Schulner

Secretary to the University Senate