Microsoft Word 2007/2008

Style Organizer

The Organizer dialog box allows you to copy styles from one document or template to another. This makes creating documents easier, so you do not have to create or modify the same style twice. For more information on styles, refer to Style Basics (Windows | Macintosh).

Accessing the Organizer Dialog Box
Copying Styles from a Document or Template
Deleting Styles from a Document or Template

Accessing the Organizer Dialog Box

Windows:

Open the document or template containing the styles to be copied
From the Ribbon, select the Home command tab
In the Styles group, click STYLES
The Styles task pane appears.
Click MANAGE STYLES
The Manage Styles dialog box appears.
Click IMPORT/EXPORT...
The Organizer dialog box appears.

Macintosh:

Open the document or template containing the styles to be copied
From the Tools menu, select Templates and Add-Ins...
The Templates and Add-ins dialog box appears.
Click ORGANIZER...
The Organizer dialog box appears.
Styles used in the current document are displayed in the scroll list on the left.

Copying Styles from a Document or Template

Using the Organizer dialog box, you can copy styles from one document or template to another without re-creating those styles.

Access the Organizer dialog box
The document you are working on and its related styles appears on the left.
To select the file which will send the styles
1. Below the scroll list on the right, click CLOSE FILE
  The button changes to OPEN FILE…
2. Click OPEN FILE...
  The Open/Choose a file dialog box appears.
3. Windows: From the Files of type pull-down menu, select All Word Documents
  Macintosh: From the Enable pull-down menu, select Word Documents
4. Windows: Using the Look in pull-down menu, navigate to and select the file to which you want to copy styles
  Macintosh: Navigate to and select the file to which you want to copy styles
5. Click OPEN
  The current document's styles are now displayed in the To (Document's Name) scroll list
From the scroll box to the right of the Copy button, in the In (Document's Name) scroll list, select the style(s) to be copied
HINTS:
Windows: To select a series of styles, click and drag the mouse over the desired styles.
Macintosh: To select a series of styles, hold [Shift] and click the first style and the last style.
Windows: To select an unordered list of styles, hold [Ctrl] and click the desired styles.
Macintosh: To select an unordered list of styles, hold [Cmd] and click the desired styles.
Click COPY
NOTES:
The arrow on the COPY button indicates the direction in which the style(s) will be copied.
If a style of the same name already exists, a dialog box appears asking if you want to overwrite the style entry.
To overwrite the existing style, click YES
To overwrite all existing styles, click YES TO ALL
To keep the existing style and continue copying any other selected styles, click NO
To cancel the entire process, click CANCEL
When finished, click CLOSE
A dialog box appears, asking if you want to save changes to the document containing the newly copied style(s).
Windows: To save the copied style(s), click YES
Macintosh: To save the copied style(s), click SAVE
Windows: To discard the copied style(s) and cancel the entire process, click NO
Macintosh: To discard the copied style(s) and cancel the entire process, click DON'T SAVE
To return to the Organizer dialog box, click CANCEL

Deleting Styles from a Document or Template

You can delete styles from a document or template using the Organizer dialog box. Styles can also be deleted as you are working in the document. For more information, refer to Deleting a Style (Windows | Macintosh).

NOTE: Built-in styles (i.e., styles in the Normal.dotm template) cannot be deleted.

Access the Organizer Dialog Box
Below either scroll list, click CLOSE FILE
The button changes to OPEN FILE…
Click OPEN FILE...
The Open/Choose a file dialog box appears.
Windows: From the Files of type pull-down menu, select All Word Documents
Macintosh: From the Enable pull-down menu, select Word Documents
Windows: Using the Look in pull-down menu, navigate to and select the file containing the styles you want to delete
Macintosh: Navigate to and select the file to which you want to copy styles
Click OPEN
The document's styles are now displayed in the scroll list
From the scroll box, select the style(s) to be deleted
HINTS:
Windows: To select a series of styles, click and drag the mouse over the desired styles.
Macintosh: To select a series of styles, hold [Shift] and click the first style and the last style.
Windows: To select an unordered list of styles, hold [Ctrl] and click the desired styles.
Macintosh: To select an unordered list of styles, hold [Cmd] and click the desired styles.
Click DELETE
A confirmation dialog box appears, specifying the first selected style to delete.
To delete the style, click YES
To delete all selected styles, click YES TO ALL
To keep the selected style, click NO
To cancel the entire process, click CANCEL
Click CLOSE