Microsoft Word 2003/2004
Changing Word Default Selections
The following sections will help you determine the version of Word you are using and change the default selections in Word 2003/2004.
- Determining Your Version of Word
- Changing the Default Font Settings
- Changing the Default Save Location
- Changing the Default User Information
- Stop Creating Backup Copies
Determining Your Version of Word
If you are already in Word, you can find out which version you are using by following the instructions below:
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Windows: From the Help menu, select About Microsoft Office Word
The About Microsoft Office Word dialog box appears.
Macintosh: From the Word menu, select About Word
The About Word dialog box appears.
NOTE: The first line of the dialog box gives you the current version of Word. -
To close the dialog box, click OK
Changing the Default Font Settings
If you find yourself frequently changing the font settings in Word, you may want to change the default setting.
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From the Format menu, select Font...
The Font dialog box appears. -
Select the Font tab
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Make changes to the Font, Font style, Size, Font color, Underline style, Underline color, and/or Effects as necessary
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Click DEFAULT...
A confirmation dialog box appears. -
To change the default font settings, click YES
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Macintosh: Click OK
Changing the Default Save Location
The default save location identifies specific locations in which Word files will be saved. To change the default locations, use the following instructions:
Windows:
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From the Tools menu, select Options...
The Options dialog box appears. -
Select the File Locations tab
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From the File types list, select the desired file type
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Click MODIFY...
The Modify Location dialog box appears. -
Using the Look in section of the dialog box, navigate to the desired save location
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Click OK
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To return to your document, click OK
Macintosh:
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From the Word menu, select Preferences...
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From the Options list, select File Locations
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From the File Locations list, select Documents
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Click MODIFY...
The Choose a Folder dialog box appears. -
Locate and select the location
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Click CHOOSE
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Click OK
Changing the Default User Information
Word provides a default author name for documents created within the program. You can change the default username, initials, and mailing address.
Windows:
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From the Tools menu, select Options...
The Options dialog box appears. -
Select the User Information tab
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In the text boxes, type the appropriate information
HINT: To move between fields, press the [Tab] key. -
When finished, click OK
Macintosh:
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From the Word menu, select Preferences...
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From the Options list, select User Information
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In the User information section, type the appropriate information
HINT: To move between fields, press the [tab] key. -
When finished, click OK
Stop Creating Backup Copies
By default, Word creates backup copies of your documents. This impacts your UW-Eau Claire quota. You can prevent Word from automatically creating backup copies using the instructions below.
NOTE: If you decide not to use Word's backup copies, it is recommended that you use another method to retrieve backup copies of important documents, in case your originals become corrupted or lost. For example, you may want to periodically save documents to a disk or network drive.
Windows:
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From the Tools menu, select Options...
The Options dialog box appears. -
Select the Save tab
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Under Save options, deselect Always create backup copy
NOTE: The option is inactive if there is not a checkmark in front of it. -
Click OK
Macintosh:
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From the Word menu, select Preferences...
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From the Options list, select Save
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From the Save options section, deselect Always create backup copy
NOTE: The option is inactive if there is not a checkmark in front of it. -
Click OK
