Faculty Services
Information for New Faculty and Staff
Auditor Registration for Faculty
We'll assist you in registering as an auditor in your colleagues' courses (no registering in your own!). A form for auditor registration is available in the Registration Office. Email Registration Services if you would like one sent to you. Related policy information can be found in the Faculty Handbook.
Catalogue Production and Catalogue Orders
We work with your chairs to produce the catalogue, and we can provide you with additional copies, if needed.
During the fall semester, department chairs, deans and administrators review catalogue copy for the following academic year. Pertinent and important dates regarding the Catalogue Timelines are also included in the Administrative Calendar. In early June, new catalogues are received and mailed to all faculty and staff. Graduate catalogues are produced every two years. To order a supply of catalogues for distribution, contact Pamela Scheible, Academic Publications and Scheduling Coordinator, 836-5845. Orders are faxed to Central Stores and delivered the next working day.
Catalogues are also available online at www.uwec.edu/registrar/catalogues.
Class Lists and Enrollments
Class lists (rosters) are available online in several different formats. On MyBlugold, go to Teaching and Advising and select “Class Lists (Rosters).” After choosing the term and department, you may view or print any of the following versions of the list showing: (1) standard enrollment and contact information, (2) add/drop activity, (3) grades, (4) major programs, and (5) permissions. If you wish to get a class list via email, you can do a “Getlist.” Instructions for using Getlist or for sending messages to your classes can be found on the LTS Help site: http://www.uwec.edu/help/Outlook07/stugrad.htm.
Classroom Utilization
Classroom utilization may be viewed for room availability using Internet Explorer 5.0 (Netscape will not display the information properly.) To reserve a classroom contact Carrie Butler Becker (836-2940) or use the online Web Room Request Forms.
Commencement Information
We produce and maintain the official roster of graduates for each ceremony, and we can tell you who is graduating when. Contact Theresa Kuhn (836-4271) or Tami Langfeldt Adams (836-2280) for this kind of information.
Degree Audits
You may request these on MyBlugold in the Advising area, for your advisees or for any student majoring/minoring in your department. If you need assistance regarding the information on an audit, contact Tami Langfeldt Adams (836-2280) or Theresa Kuhn (836-4271).
Email Delivery
Students' advisors may request both campus-copy transcripts and degree audits for their advisees through MyBlugold. Documents will be emailed to your account, usually within just a few minutes.
Contact the transcripts desk at 836-2999 if you have questions.
Electronic Grade Submission
Faculty may access Electronic Grade Submission on the web by going to MyBlugold, choosing Teaching & Advising, and Final Grade Submission. Contact Barb Thom (836-3837) with questions.
Enrollment Reports
Enrollment reports reflect the official headcount enrollment for past terms at UW-Eau Claire. The top section of the report breaks by student classification. The bottom section breaks by admission enrollment type. Select landscape format when printing. If you have questions regarding these reports, contact Joanne Gilboy at 836-2643.
In MyBlugold you can find enrollment reports which compare current enrollment with enrollment at the same point in time of the previous year. Comparisons are completed only at select times during the registration process. These are located under Curricular Support, Enrollment Information.
Exam Schedules
We create the final exam schedules. We can help if you have questions about them. Requests to hold a common examination should be made to the chair of your department before the fifth week of the current semester. The common exam schedule is available and distributed to department chairs before the ninth week of classes. Student exam schedules can be found on MyBlugold.
Instructors' exam schedules can can be found on MyBlugold. Contact Marge Frankenberger (836-3838) if you have questions about the schedule.
FERPA and the Privacy of Student Records
Protecting the privacy of UW-Eau Claire students and their records is all of our responsibility. Our institution is held to the policies of the Family Educational Rights and Privacy Act (FERPA). To learn about FERPA and to take the Tutorial, go to the Privacy of Student Records web pages.
Forms
The following forms are available for your use as printable word documents:
- Certificate Master Form
- Certificate Completion Form
- Course Master Form
- Diploma Replacement Form
- Drop/Add/Change Form
- Excess Credit Surcharge Appeal Form
- Grade Change Form
- Incomplete Grade Form
- Internal Request for Transcripts/Degree Audits
- Microlab Request Form
- Special Course Fee Form
- Special Student Application
- Transcript/Degree Audit Request Form
- "What-If" Degree Audit Request Form
Grade Changes & Incompletes
We process all grade changes, including "Incomplete" grades. Contact Barb Thom (836-3837) if you have questions about these processes.
Graduation Requirements Information
We are experts on degree requirements--what was required when; how a requirement can be met; etc. Your department will train you on program requirements, but we can assist with specialized questions regarding University and/or other programs' requirements. Contact Theresa Kuhn (836-4271) or Tami Langfeldt Adams (836-2280).
Notary Public
The Registrar's office has two staff members who can handle this validation for you, Diane Stegner Roadt and Michelle Menting.
PAC Code Lists
We prepare and distribute these. If you lose one, or if you need assistance in looking up PAC codes on-line, contact Registration Services at registration@uwec.edu or call 836-2425. You can look up your advisees' PAC codes in the Advising option of MyBlugold. It's under "Registration Appt (PAC)."
Room Reservations (Classrooms and Micro-Labs)
We schedule nearly all academic classrooms and general access microlabs. Before you submit a reservation request you may check room availability, although it is not necessary to do so. To reserve an academic classroom or microlab, contact Carrie Butler Becker (836-2940) or use the online Web Room Request Forms.
Schedule Building
We coordinate the preparation of each term's course schedule. Refer to the online Schedule Building Guidelines for detailed information. Contact Marge Frankenberger (836-3838) with questions about how the schedule is built, what it contains, etc.
Schedule Building Timelines are sent to department chairs and deans. Pertinent and important dates are included in the published Administrative Calendar. Any changes made to the Class Schedules are made at the request of department chairs, approved by the deans, and are reflected immediately in the Course Searching section of MyBlugold.
Contact Marge Frankenberger (836-3838) for information concerning future semester schedules. Proposed schedules for future year/terms are available on MyBlugold. Questions pertaining to the current semester are handled by Carrie Butler Becker (836-2940).
Special Report/Data Preparation
We produce most of the routine reports that contain any sort of student/academic information. We can also produce special reports to meet your needs (within reason). We can also create email distribution lists for you that consist of students who meet a certain criteria. Contact Susie Warden (836-2623) or Pat Lee (836-2401).
Transcripts
Email delivery-contact Angel Prochnow (836-4863) for information or assistance.
Year-Term Codes (Designators)
Use the Year-Term Codes page to determine the code for a specific academic semester.
