Business travel reminders
following travel changes were in effect as of July 1. The changes apply
to nonrepresented and represented employees unless specifically superseded
by employees' collective bargaining agreements.
• The current rate of $.465 for business use of a personal vehicle
will increase to $.485 per mile. This is the rate an employee receives
for use of a personal vehicle when he/she has a nonavailability slip
or if the trip does not require a nonavailability slip to receive the
higher mileage rate.
• The rate an employee must pay for personal use of a state vehicle
also will increase from $.465 to $.485 per mile (plus applicable sales
• The rates for use of a specially equipped van for persons with
disabilities will increase as follows: if a state owned van is not available,
the rate will increase from $.64 to $.66 per mile. The rate for using
such a van when a state owned van is available will increase from $.59
to $.61 per mile.
• There has been no change in the "turndown rate." It
remains at $.32 per mile. This is the rate an employee receives for
business use of a personal vehicle when a state vehicle is available
or if the employee does not have a nonavailability slip when one is
The Bureau of Procurement has issued a revised in-state lodging contract
effective July 1. The revised contract is similar in scope to the current
contract but includes the following revisions:
• The contract will be optional for state employees.
• The reimbursement rate will increase to $70 per night, excluding
tax ($80 in Milwaukee, Racine and Waukesha counties).
• No bid will be required for interested properties.
• Properties no longer are required to submit semiannual usage
• Properties still are allowed to have blackout dates, but are
not required to report them to the UW System. Properties are responsible
for notifying travelers of blackout dates at the time of reservation.
• Open enrollment for properties throughout the contract term.
Staff members are asked to continue using the current lodging contract
for travel needs until the new contract takes effect July 1.
listing Web page will continue to be maintained. If staff members
are making reservations for dates after July 1, they are asked to use
the current lodging list, but are reminded that the rate will be $70
per night for all counties except Milwaukee, Racine and Waukesha, where
the rate will be $80.
• The out-of-state maximum also will increase to $70 except for
those cities included in the high cost out-of-state cities group. Red
Roof Inns has increased its discount rate from 15 to 20 percent under
the Big 10 contract. Booking code and reservation instructions are available
on the UW System
travel Web site.
• Airlines now are charging for pre-assigned seats and for a second
piece of checked luggage. The UW System contract with Travelport for
online booking automatically monitors and assigns seats that cannot
be reserved at the time of booking. Costs for pre-assigned seats will
not be reimbursable.
• American Airlines now charges $15 for the first piece of checked
luggage. Most airlines copy their competitors. If this change is moderately
well received by the general public, it is likely other airlines will
follow suit. Reimbursement of the charge for the first piece of luggage
for domestic trips and the first two pieces of luggage for foreign trips
will be allowed with no explanation needed. Reimbursement for additional
checked luggage (usually $25 per bag) will be handled on a case-by-case
basis. As with other miscellaneous expense claims, receipts only are
required for claims in excess of $25.
• There is no change in the in-state or out-of-state meal maximums.
The maximums remain at $8 for breakfast, $9 for lunch and $17 for dinner
for in-state travel. The out-of-state maximums are $10 for breakfast,
$10 for lunch and $20 for dinner.
• In a small but positive step toward keeping our planet green,
the UW System travel policy now allows reimbursement for the additional
rental cost of hybrid vehicles under the contract with Enterprise for
in-state rentals. If National increases its fleet of hybrid vehicles
and accurately specifies its rate structure, the UW System may allow
reimbursement for out-of-state rentals under that contract as well.
• Reimbursement for navigation systems (GPS) generally is not
allowed. GPS costs may be reimbursed only with prior approval from supervisors
and with adequate justification.
For more information, contact Becky Zillmer
at firstname.lastname@example.org or 836-5266;
or Vickie Gardner at email@example.com
(emerita) had her article titled "I
Love Libraries, and I'm Blind" published in the Backtalk section
of the July 15 Library Journal.