Faculty/Academic Staff (Unclassified) New Hire Information
Benefit Orientation
-Contact the Human Resources Office immediately to set up an individual benefit orientation. It will take about forty-five minutes and will be in Schofield Hall 220. Please telephone Susan Pettis 836-2018 to arrange for an appointment. View a PowerPoint Presentation about the benefits available to you:
Faculty/Academic Staff PowerPoint (Also available in pdf format)
Graduate assistant or short term academic staff PowerPoint (pdf format)
PIN Number (Personal Identification Number)
-Appear in person with picture identification at the Human Resources Office, Schofield Hall 220. You may also obtain your PIN number during your benefit orientation.
Blugold I.D. Card
-Take a copy of your contract to the Blugold Card office located in the front of Davies Center. You will need this card before you can purchase your parking permit.
I-9 Form (Employment Eligibility Verification)
-If you are a citizen of the United States, verification must be presented in person within three days of beginning employment at the University. You will need to go to Human Resources in Schofield Hall 220, or present it during your benefit orientation. You may print out the I-9 Form and bring it with you. The most common documents used are a drivers license and Social Security Card.
If you are a non-citizen, you should immediately contact Administrative Office Mary Casey at (715)836-4530 to begin the process of securing proper work authorization from INS. Ms. Casey is located in Schofield Hall 220.
-You were asked in your contract to furnish a copy of your Social Security card for payroll purposes. If you do not have it available, please apply for a duplicate through the local Social Security office located at 4120 Oakwood Hills Parkway. Call first to see what documents you should take with you at (715)836-6645.
A Parking permit will be available for walk-in purchase beginning on August 1 in Schneider 106. Prices vary from year to year. For the most recent cost contact the Parking Office at 836-2002. If you want a GF (guaranteed faculty) permit, you must apply for it through the Business/Student Services office, telephone (715)836-5182. One of your choices will be to pay for your permit through pretax payroll deduction provided you pick up your permit at the beginning of the academic year.
Local Address and Phone Number
Please furnish the Human Resources Office with your local address and telephone number as soon as possible. The Campus Directory goes to print September 1 of every year. Please complete an address change form and bring it to Human Resources. If you have health insurance you will need to complete a health insurance change form also.
Paycheck Distribution Information
-Paychecks are direct deposited the first of each month. If the first falls on a weekend, it will be deposited on the preceding workday. The only exception is January 1. Due to tax implications, it cannot be deposited prior to the first working day of January.
You will need to complete a Paycheck Distribution form, attach a voided check to the form and bring it to the Human Resources Office. Your earnings statement will be emailed to you about two days prior to payday.
Standard Work Week
-At the beginning of each semester, you will set up your standard work week with your supervisor. This will be very helpful when completing Paid Leave Reports.
-If your contract qualifies you to participate in the Wisconsin Retirement System, you will earn paid leave. You can verify this information during your benefit orientation.
You will receive a Leave Report through campus mail about the first of each month. You will enter any usage for the month shown on the report and immediately give it to your supervisor for signature. He/she must submit it to the Payroll and Benefits Office by the 10th of every month.
As a full time Unclassified employee you will enter zero hours if you are absent from zero to two hours, four hours if you are absent from two to six hours, and eight if you are absent from six to eight hours. Part-time employees will enter the exact hours absent.
If you qualify for vacation and personal time, be sure to use personal time first because it will not carry over into the next fiscal year if it is not used. Your earned vacation not used will automatically carry into the next fiscal year; it must then be used by June 30 or will be lost.
Paid Leave Reports
-If your contract qualifies you to participate in the Wisconsin Retirement System, you will earn paid leave. You can verify this information during your benefit orientation.
You will receive a Leave Report
through campus mail about the first of each month. You will enter any usage for the month shown on the report and immediately give it to your supervisor for signature. He/she must submit it to the Payroll and Benefits Office by the 10th of every month.
As a full-time Unclassified employee you will enter zero hours if you are absent from zero to two hours, four hours if you are absent from two to six hours, and eight if you are absent from six to eight hours. Part time employees will enter the exact hours absent.
If you qualify for vacation and personal time, be sure to use personal time first because it will not carry over into the next fiscal year if it is not used. Your earned vacation not used will automatically carry into the next fiscal year; it must then be used by June 30 or will be lost.
