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Student Manager Information

 

Student Hire Request

The below instruction guides you through the hiring process for student payroll.

  • You must first check to see if the student has their paperwork and Criminal Background check on file.
  • Once all paperwork is completed and entered in the system, you are free to enter the hire request. The link below is a step by step instruction on how to enter a hire request.
  • Lump sum requests must be approved by Human Resources in order for them to be paid. You will receive an email stating wheter the lump sum request has been approved or not.

http://www.uwec.edu/hr/forms/studentemploymentinstructions.pdf

Student Managers do not need to enter new job information for each term (summer, academic year). Student jobs will remain active until:

  • Student manager informs UWEC Student Payroll that job needs to be inactivated OR
  • The payroll system will automatically terminate the job after six months of inactivity, essentially that job has not generated any payroll during that timeframe.
  • A student is allowed to work in the following term after graduation.

How do I change an approver for a timesheet?

  • Please send an email to UWEC Student Payroll and provide the name of the student employee, department ID, name of old supervisor and name of new supervisor.

Student Manager Information for Timesheets

How to enter online tutorial for a visual demonstration.

How to take care of exceptions.

How to approve time.

Student Worksheet for supervisor use only pdf

SupervisorTipspdf

Updated Student Pay Calendar

2015-16 Student Pay Calendar pdf

If your student is new to University Employment

-Complete an I-9 pdfform.  See instructions.

-Complete a W-4pdf form.  See instructions.

-Complete a Paycheck Distribution Formpdf.

If your student is a new international student, they will receive two important emails.  The first will be sent from the UW Service Center (UWHRAdministration@ohr.wisc.edu).  The second will be sent by Glacier (support@online-tax.net).  Each email will contain important instructions and information needed for the employee to comply with the information submission requirements.  The employee can accomplish this using any computer with internet access, then delivering all Glacier-generated reports and forms, along with requested immigration document photocopies to Human Resources in Schofield Hall Room 220.

International students still need to complete an I9 and Direct Deposit form.  A Criminal Background check is also required prior to the student working. 

 

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