Service Recognition and Retirement Reception
Unused vacation carryover
Part-time permanent and LTEs in WRS
OSER News Current Opportunities Bulletin (COB) discontinued
vacation, and holidays
Student payroll Student eligibility GAPP 18
Summer payroll forms
July 4th early timesheets due
Service Recognition and Retirement Reception
The Service Recognition
and Retirement Reception will be held Monday, May 7, 2007, from 3:00
- 5:00 p.m. in the Council Fire room of Davies Center.
This program recognizes employees who are approaching the anniversary of
milestone years of service begins at 3:30 p.m., followed by
those retirees being honored. Invitations were sent to
individuals being recognized, but this event is open to
everyone. Please come and support your colleagues who are
reaching these career
Classified Staff News
Unused Vacation Carryover
Any vacation hours carried from 2006
into 2007 must be used by June 30, 2007 or they will be lost. Please
refer to your earnings statement to determine if you have any
carryover remaining. It will show in the VC line of your statement.
and LTEs Under WRS
If you are going to be
off the payroll during the summer, please contact Kris in Human
Resources at 36-5389 to arrange for prepayment of insurances.
Because insurance premiums are taken one to two months in advance,
please inform Kris as soon as
possible of your last date worked and when you plan to return.
timesheets, along with
pay schedules , may be found on
Human Resources' Web site. When using online timesheets,
please access them from Internet Explorer so you are using the most
current file. NOTE: timesheets are due in
HR by noon on the second Thursday of the pay period.
Be sure to print timesheets on the appropriate color paper.
of State Employment Relations)
Announcement: The Current Opportunities Bulletin
(COB) will be discontinued effective June 4, 2007. OSER will
introduce the new Wisc.Jobs Bulletin. Please Note:
Until June 4, 2007, the COB will include the new Wisc.Jobs Bulletin.
For complete details of jobs announced, please visit
NEWS & VIEWS - The latest edition of Office of
State Employment Relations News & Views, the semiannual
newsletter, is now available at the
OSER Web site.
This edition centers
around the “behind the scenes” workings of OSER. You may find the article “Knowledge
Journaling: Much Ado About Something" especially timely as we look
for ways to retain institutional knowledge for the future.
Unclassified Staff News
Summer Session Payments
(Unclassified Academic Appointments)
Academic year employees will receive their final academic year pay
check on June 1, 2007. Summer session salaries (including the
three-week session) are paid in two equal installments on August 1
and September 1 unless otherwise specified in the contract.
Direct questions regarding summer session contracts to the
department chair or the Office of Academic Affairs at 36-2033.
Unclassified leave statements (reports) are distributed about the
first of the month. In order to comply with the requirements of the
Unclassified Personnel Guideline #10, it is imperative that the
reports are completed and submitted to the Human Resources Office
Your balance will appear on the top half of your unclassified
leave statement only when all of your leave reports have been
received by the Human Resources Office. If any reports are missing,
it will be noted. Please complete the missing reports and submit
them to your supervisor so they may be signed and forwarded to our
If you cannot locate a missing report, you may access a generic
unclassified leave report in the
section of Human Resources’ Web site. Print the form out for the
appropriate fiscal year, complete, and turn the form in to your
department for signature.
Because the official form is not distributed until the first of each
month, you may not receive your May statement until after you have
left campus for the summer. Therefore, on May 10th,
you will receive a blank reporting form to complete prior to your
departure from campus. This will not stop your official form
(including your balances) from being distributed on or about June
1. If you complete the blank reporting form, you do not have to
complete the official one. To avoid confusion, we are attempting to collect the reports prior to the end
of the semester.
(Unclassified Academic Year appts
If you have an academic
year appointment and are returning for the fall semester, a total of
four premiums will be taken from the June 1 pay check. Annual
(12-month) employees will continue to have one premium per month
deducted if they are working through the summer.
(Unclassified Annual Appts.)
As the end of the fiscal year approaches, please remember that
personal holidays are non-cumulative and MUST be used prior to July.
Vacation earned in 2006-2007 will automatically carry over into
2007-2008 if it has not been used. If you have questions about
this policy, please contact Sue Pettis at 36-2018
Student Payroll News
Employment Eligibility - GAPP 18
In the past, non-UW
System students and high school students hired by UW-Eau Claire were
paid as LTEs on the classified payroll. A recent change in the
definition in Financial Administration Employment of Student
Help policy (G18) allows us to revise our past practice.
Policy (G18) allows all student employees to be paid through the
regular student payroll process, including students from:
Students must be
prepared to show a school ID to prove they are enrolled for classes
in the current or upcoming semester. Anyone under the age
of 18 must obtain a child labor permit prior to the beginning of
Graduating students are
eligible to work through the summer in their current position.
Questions regarding this
policy may be directed to Stacie Moyer at
36-5260 or e-mail moyers.
Student Payroll Dates
The last student payroll
paid from 2007 fiscal year funds will be June 17 - June 30, 2007.
The deadline for submitting timesheets for that pay period is
Thursday, June 28, 2007 with a pay date of July 13, 2007.
eligibility begins May 20, 2007 and ends August 25, 2007.
may be entered now. Make sure to mark the
correct employment period on the eligibility form.