Service Recognition and Retirement Reception
Changes in HR
Handbooks and Policies
COBRA Health Benefits
Support Exam Preregistration
Federal Tax Withholding
Unused Vacation Carryover, part-time permanent, and LTEs in WRS
July 4th holiday
vacation, and holidays
Student payroll Minimum Wage Increase
Eligibility forms for
Service Recognition and Retirement Reception
The Service Recognition
and Retirement Reception will be held on Monday, May 4, 2009, from 3:00
- 5:00 p.m. in the Council Fire room of Davies Center.
program, which recognizes employees approaching milestone
will begin at 3:30 p.m., followed by
recognition of retirees.
Invitations were sent to individuals being recognized, but this
event is open to everyone. Please come and support your colleagues
who are reaching these career
Changes in HR - New Duties, New Locations
Barb Hanson has relocated to 220B - Barb may be contacted
for unclassified staffing.
Jan Sikora, in addition to her regular office manager duties, will be assisting with unclassified contracts.
Melissa Binick, who administers criminal background checks, has added the LTE program to her duties.
TeBeest has added employment relations to her current classified
Sheila Whitley has relocated
to 220H. In addition to administering the immigration program,
Sheila has increased responsibility for classified staffing duties.
May 25 is Memorial Day, a legal holiday. The university will be
In 2009, the 4th of July is a Saturday, therefore a floating holiday.
Looking for the FMLA policy? Want the definition of sexual harassment? Need the form to fill out a disability request? Answers to these questions, and much more, are now available on
Human Resources' Web site. From HR's home page, click on the Employment section, then "Handbooks
COBRA Health Benefits Provision
The American Recovery
and Reinvestment Act of 2009 (ARRA) was signed into law on February
17, 2009. The ARRA is an economic stimulus bill that includes
several important changes to the Consolidated Omnibus Budget
Reconciliation Act of 1985 (COBRA). The ARRA provides for a subsidy
for the COBRA premium and additional election opportunities. This
applies to all benefits for which COBRA is available, which include
health insurance, EPIC, Anthem DentalBlue and OptumHealth. Upon
termination, Human Resources will notify employees regarding this
Office Support Exam Pre-registration
OSER (Office of
State Employment Relations) is making a change from the “walk-in”
testing procedures to a pre-registration process in order to better
serve job seekers. Pre-registration allows OSER to accurately plan
for attendance and reserve a space and exam book for test takers.
Pre-registration will be required for specific civil service
exams beginning in May 2009. Find out more about
pre-registration on the
Wisc.Jobs web site.
For 2009 and 2010, the
Making Work Pay provision of the American Recovery and Reinvestment
Act will provide a refundable tax credit of up to $400 for working
individuals and $800 for married taxpayers filing joint returns.
This tax credit will be
calculated at a rate of 6.2 percent of earned income and will phase
out for taxpayers with adjusted gross income in excess of $75,000,
or $150,000 for married couples filing jointly.
It is not necessary to submit a Form W-4 to
get the automatic withholding change. However, an employee with
multiple jobs or married couples whose combined incomes place them
in a higher tax bracket may elect to submit a revised
W-4 to ensure enough withholding is
held to cover the tax for his or her combined income.
Publication 919 provides additional
guidance for tax withholding or consult a tax professional.
More information may be found at the
Classified Staff News
The end of the 08-09 fiscal year
is the pay period ending June 20, 2009 for Classified and LTE’s,
with a pay date of July 2, 2009. The
new fiscal year for
payroll will begin June 21, 2009.
vacation hours carried from 2008 into 2009 must be used by June 30,
2009 or they will be lost. Please refer to your earnings statement
to determine if you have any carryover remaining. It will show in
the VC line of your statement.
and LTEs Under WRS
If you are going to be
off the payroll during the summer, please contact Kris in Human
Resources at 36-5389 to arrange for prepayment of insurances.
Because insurance premiums are taken one to two months in advance,
please inform Kris as soon as
possible of your last date worked and when you plan to return.
Form Fill Timesheets Online
, WPEC , and
timesheets, along with
pay schedules , may be found on
Human Resources' Web site. When using online timesheets,
please access them from Internet Explorer so you are using the most
current file. NOTE: timesheets are due in
HR by noon on the second Thursday of the pay period.
Be sure to print timesheets on the appropriate color paper.
July 4th Holiday|
July 4th holiday falls on a Saturday in 2009. Employees
required to work this day will receive holiday pay as per union
contracts or the non-represented pay plan.
Employees not scheduled to
work will earn a floating legal holiday. These hours may be
used anytime during 2009. If hours are used prior to July 4,
employees will see a negative balance on their earnings statements
until the holiday is actually earned. Floating legal holiday
hours must be used prior to December 31, 2009, or they will be lost.
Please use the "H" code on timesheets when recording usage of these
Staff Web Site
This Web site has been
developed by a committee made up of fellow Classified Staff members. The
Classified Staff Web site's purpose is to promote a positive,
professional environment for all classified employees, including
awards, professional development, and scholarships. Any
classified staff employee is eligible and encouraged to become a
member of the committee.
Unclassified Staff News
Summer Session Payments (Unclassified Academic Appointments)
Academic year employees will receive their final academic year pay
check on June 1, 2009. Summer session salaries (including the
three-week session) are paid in two equal installments on August 1
and September 1 unless otherwise specified in the contract.
Direct questions regarding summer session contracts to the
department chair or Barb Hanson
in Human Resources at 36-5040.
Watch your e-mail for the May statement that will arrive early in June. It is critical that we receive that final statement of the year to complete the fiscal year data. If you will be unable to obtain the form via e-mail, please complete the attached leave report prior to your departure. Doing so will eliminate the need to return the e-mailed copy.
Unclassified leave statements (reports) are distributed about the
first of the month. In order to comply with the requirements of the
Unclassified Personnel Guideline #10, it is imperative that the
reports are completed and submitted to the Human Resources Office
Your balance will appear on the top half of your unclassified
leave statement only when all of your leave reports have been
received by the Human Resources Office. If any reports are missing,
it will be noted. Please complete the missing reports and submit
them to your supervisor so they may be signed and forwarded to our
If you cannot locate a missing report, you may access a generic
unclassified leave report in the Miscellaneous “Forms”
section of Human Resources’ Web site. Print the form out
for the appropriate fiscal year, complete, and turn the form in
to your department for signature. Refer questions and
concerns regarding leave reports to the main HR phone number
Because the official form is not distributed until the first of each
month, you may not receive your May statement until after you have
left campus for the summer. Therefore, on May 10th,
you will receive a blank reporting form to complete prior to your
departure from campus. This will not stop your official form
(including your balances) from being distributed on or around June
1. If you complete the blank reporting form, you do not have to
complete the official one. To avoid confusion, we are attempting to collect the reports prior to the end
of the semester.
Missing leave reports for the
fiscal year must be returned by August 1st. If leave reports
are not returned, sick leave will be reduced on August 15.
Contact Barb Bowers for
questions regarding missing leave reports.
(Unclassified Academic Year appts
If you have an academic
year appointment and are returning for the fall semester, a total of
four premiums will be taken from the June 1 pay check. Annual
(12-month) employees will continue to have one premium per month
deducted if they are working through the summer.
(Unclassified Annual Appts.)
As the end of the fiscal year approaches, please remember that
personal holidays are non-cumulative and MUST be used prior to July.
Vacation earned in 2008-2009 will automatically carry over into
2009-2010 if it has not been used. If you have questions about
this policy, please contact Cheryl
Student Payroll News
Minimum Wage Increase
Effective July 24, 2009, there will be a change to the federal
minimum wage law. The federal minimum wage will increase from $6.55
to $7.25 per hour.
What does this mean for campus supervisors?
Student employee’s will be paid at the new
Federal minimum wage of $7.25 per hour
starting July 12th 2009.
(pay period #17).
When entering a
student’s online eligibility please be sure that their pay rate
is at or above the new minimum rate of $7.25 to comply with the
Federal Minimum Wage law.
will make the adjustment to $7.25 for anyone who currently has a
rate of $6.55 for summer session, you do not have to enter a new
The minimum wage
will remain at $7.25 per hour until either:
The Wisconsin State
Legislator increases the state minimum wage above the federal
minimum wage -- or --
The next federal
minimum wage increase beyond its current amount.
Effective with 2009
summer eligibility, all Non-UWEC student employees will be required
to have direct deposit, and will be issued a UW-Eau Claire
e-mail address at the time of eligibility. Earnings statements
will be e-mailed to all students' UWEC e-mail accounts. (In the
past, Non-UWEC students were not issued a UW-Eau Claire e-mail
address.) Please provide students with the proper documents (see
Summer Employment Forms below).
Note to supervisors:
To insure that students are paid in a timely matter, please be sure
to fill out all sections of the non-federal work-study
employment eligibility form (blue). Job I.D#, account code,
rate of pay, supervisor I.D#, etc. are vital to timely payment.
These Non-UWEC eligibility forms have recently been revised.
Please discard any old forms you may have in your office and replace
with new forms which are available in Financial Aid.
Student Payroll Dates
The last student payroll
paid from 2008-09 fiscal year funds will be June 14 - June 27, 2009.
The deadline for submitting timesheets for that pay period is
Friday, June 26, 2009 with a pay date of July 10, 2009.
eligibility begins May 17, 2009 and ends August 22, 2009.
may be entered now. Make sure to mark the
correct employment period on the eligibility form.