Classified Staff unused carryover, contracted
additional vacation, and legal holidays
Summer LTE vs student
News summer session,
vacation, and holidays
Student summer payroll dates
Student payroll forms
July 4th early timesheets due
Service Recognition and Retirement Reception
The Service Recognition
and Retirement Reception will be held Monday, May 8, 2006, from 3:00
- 5:00 p.m. in the Council Fire room of Davies Center.
Retiring employees will be honored at 3:30 p.m. Also receiving
recognition will be employees who are approaching the anniversary of their 10th, 15th, 20th, 25th, 30th, and 35th years of service. Invitations were sent to
those individuals being recognized, but this event is open to
everyone. Please come and support your colleagues who are
reaching these career milestones!
Classified Staff News
Unused Vacation Carryover
Vacation carried over
from 2005 has special provision in 2006. Normally carryover hours
must be used by June 30; however, the last WSEU contract awarded
additional vacation time to employees. This additional time can be
carried over until December 31, 2006. Generally, employees
received either 24 or 16 additional hours (prorated for part time).
If your carryover exceeded the amount of additional time, you must
use the remainder by June 30, 2006. Example: a WSEU union employee
received 24 additional hours of vacation in 2005. He carried over a
total of 39 hours. He must use 15 of the carryover hours by
June 30. He then has until December 31 to use the remaining 24
Also, WSEU employees
received an additional 16 hours of personal holiday in 2005 which
was allowed to be carried over into 2006. Employees have until
December 31, 2006 to use these additional hours.
For all other represented and
non-represented employees, normal carryover rules apply. Any
vacation hours carried from 2005 into 2006 must be used by June 30,
2006 or they will be lost. Please refer to your earnings statement
to determine if you have any carryover remaining. It will show in
the VC line of your statement.
Legal Holidays for
year December 24, 2006 and December 31, 2006 fall on Sundays,
followed by a Monday legal holiday. According to statutes, when a
legal holiday falls on a Sunday followed by a Monday holiday, the
Sunday holiday is considered a floating legal holiday (LH). This
means full-time employees will have 16 hours of floating legal
holiday in 2006. These hours will not show on your earnings
statement until they are earned, but they can be used anytime during
the calendar year 2006. The earnings statement will show a negative
legal holiday balance as the hours are used. All floating legal
holidays (LH) must be used by December 31, 2006, or they will be
lost. Part-time employees already have the hours included in the
legal holiday balance on their earnings statements.
and LTEs Under WRS
If you are going to be
off the payroll during the summer, please contact Kris in Human
Resources at 36-5389 to arrange for prepayment of insurances.
Because insurance premiums are taken one to two months in advance,
please inform Kris as soon as
possible of your last date worked and when you plan to return.
Supervisors of Classified Staff -
Performance evaluations due
July 1, 2006.
It's time to start
scheduling performance evaluations for
Please schedule a meeting with your employees to discuss how each
one's responsibilities were met during the year July 2005 through
June 2006. The classified
performance review form
can be found
in HR's Web site. The forms are due in Human Resources by July 1, 2006.
Every employee deserves
the opportunity to meet with their supervisor to receive feedback on
their performance and to be able to voice any concerns or requests.
That is why the Wisconsin Administrative Code requires annual
evaluations. The goal of performance evaluations is to improve
performance and to improve supervisor/employee communication.
Evaluations can also significantly improve employee morale, focus,
and attitude. Please don't overlook this valuable opportunity
to meet with your employees.
timesheets, along with
, may be found on
Human Resources' Web site. When using online timesheets,
please access them from Internet Explorer so you are using the most
current file. NOTE: timesheets are due in
HR by noon on the second Thursday of the pay period.
Be sure to print timesheets on the appropriate color paper.
Summer LTE vs Student
- Again this
summer, students from other UW System campuses will be paid on
the student payroll. They must be paid from non-federal
funds. Summer session eligibility ends August 26, 2006.
See Student Payroll News for more information.
- Students taking
a class or classes at UW-Eau Claire only during the summer
session - will be paid as students until the summer eligibility
attending a non-UW college or university will be paid as LTEs.
students and students not returning in the fall will be paid as
- Students who
graduate in May will be paid as LTEs unless the position is
an extension of their student appointment, in which case
they may continue to be paid on the student payroll through
August 26, 2006.
Unclassified Staff News
Summer Session Payments
(Unclassified Academic Appointments)
Academic year employees will receive their final academic year pay
check on June 1, 2006. Summer session salaries (including the
three-week session) are paid in two equal installments on August 1
and September 1 unless otherwise specified in the contract.
Direct questions regarding summer session contracts to the
department chair or the Office of Academic Affairs at 36-2033.
(Unclassified Academic Year appts
If you have an academic
year appointment and are returning for the fall semester, a total of
four premiums will be taken from the June 1 pay check. Annual
(12-month) employees will continue to have one premium per month
deducted if they are working through the summer.
(Unclassified Annual Appts.)
As the end of the fiscal year approaches, please remember that
personal holidays are non-cumulative and MUST be used prior to July.
Vacation earned in 2005-2006 will automatically carry over into
2006-2007 if it has not been used. If you have questions about
this policy, please contact Sue Pettis at 36-2018
Student Payroll News
Minimum Wage Rate!
June 1, 2006, the new minimum wage will be $6.50/hr.
summer session eligibility must reflect this change.
Graduating students are
eligible to work through the summer in their current position.
Students from other UW campuses and enrolled in-coming freshman are
also eligible for student summer employment.
The last student payroll
paid from 2006 fiscal year funds will be June 4 - June 17, 2006.
The deadline for submitting timesheets for that pay period is
Friday, June 16, 2006 with a pay date of June 30, 2006.
eligibility begins May 21, 2006 and ends August 26, 2006.
All summer session eligibility must be entered with the new
minimum wage rate of at least $6.50 per hour.
can be entered now. Make sure to mark the
correct employment period on the eligibility form.