May 2006


Featured Articles

Classified Staff unused carryover, contracted additional vacation, and legal holidays 

Summer LTE vs student

Unclassified Staff News summer session, insurance deductions, vacation, and holidays

Student payroll *NEW* minimum wage increase!

Student summer payroll dates

Student payroll forms

July 4th early timesheets due






Service Recognition and Retirement Reception

The Service Recognition and Retirement Reception will be held Monday, May 8, 2006, from 3:00 - 5:00 p.m. in the Council Fire room of Davies Center. 

Retiring employees will be honored at 3:30 p.m.  Also receiving recognition will be employees who are approaching the anniversary of their 10th, 15th, 20th, 25th, 30th, and 35th years of service.  Invitations were sent to those individuals being recognized, but this event is open to everyone.  Please come and support your colleagues who are reaching these career milestones!


Classified Staff News

Unused Vacation Carryover

Vacation carried over from 2005 has special provision in 2006. Normally carryover hours must be used by June 30; however, the last WSEU contract awarded additional vacation time to employees. This additional time can be carried over until December 31, 2006.  Generally, employees received either 24 or 16 additional hours (prorated for part time).  If your carryover exceeded the amount of additional time, you must use the remainder by June 30, 2006. Example: a WSEU union employee received 24 additional hours of vacation in 2005. He carried over a total of 39 hours.  He must use 15 of the carryover hours by June 30.  He then has until December 31 to use the remaining 24 hours.

Also, WSEU employees received an additional 16 hours of personal holiday in 2005 which was allowed to be carried over into 2006. Employees have until December 31, 2006 to use these additional hours.

For all other represented and non-represented employees, normal carryover rules apply.  Any vacation hours carried from 2005 into 2006 must be used by June 30, 2006 or they will be lost. Please refer to your earnings statement to determine if you have any carryover remaining. It will show in the VC line of your statement.


Legal Holidays for 2006

This year December 24, 2006 and December 31, 2006 fall on Sundays, followed by a Monday legal holiday.  According to statutes, when a legal holiday falls on a Sunday followed by a Monday holiday, the Sunday holiday is considered a floating legal holiday (LH).  This means full-time employees will have 16 hours of floating legal holiday in 2006.  These hours will not show on your earnings statement until they are earned, but they can be used anytime during the calendar year 2006.  The earnings statement will show a negative legal holiday balance as the hours are used.  All floating legal holidays (LH) must be used by December 31, 2006, or they will be lost.  Part-time employees already have the hours included in the legal holiday balance on their earnings statements.

Permanent Part-Time and LTEs Under WRS

If you are going to be off the payroll during the summer, please contact Kris in Human Resources at 36-5389 to arrange for prepayment of insurances.  Because insurance premiums are taken one to two months in advance, please inform Kris as soon as possible of your last date worked and when you plan to return.

ATTENTION: Supervisors of Classified Staff - Performance evaluations due July 1, 2006.

It's time to start scheduling performance evaluations for classified staff.  Please schedule a meeting with your employees to discuss how each one's responsibilities were met during the year July 2005 through June 2006.  The classified performance review form can be found in HR's Web site. The forms are due in Human Resources by July 1, 2006.

Every employee deserves the opportunity to meet with their supervisor to receive feedback on their performance and to be able to voice any concerns or requests.  That is why the Wisconsin Administrative Code requires annual evaluations.  The goal of performance evaluations is to improve performance and to improve supervisor/employee communication.  Evaluations can also significantly improve employee morale, focus, and attitude.  Please don't overlook this valuable opportunity to meet with your employees.

Timesheets Online

Classified , WPEC , and LTE timesheets, along with pay schedules , may be found on Human Resources' Web site.  When using online timesheets, please access them from Internet Explorer so you are using the most current file.  NOTE: timesheets are due in HR by noon on the second Thursday of the pay period.  Be sure to print timesheets on the appropriate color paper.


Summer LTE vs Student
  • Again this summer, students from other UW System campuses will be paid on the student payroll.  They must be paid from non-federal funds.  Summer session eligibility ends August 26, 2006.  See Student Payroll News for more information.
  • Students taking a class or classes at UW-Eau Claire only during the summer session - will be paid as students until the summer eligibility period ends.
  • Students attending a non-UW college or university will be paid as LTEs.
  • Suspended students and students not returning in the fall will be paid as LTEs.
  • Students who graduate in May will be paid as LTEs unless the position is an extension of their student appointment, in which case they may continue to be paid on the student payroll through August 26, 2006.

Unclassified Staff News

Summer Session Payments (Unclassified Academic Appointments)

Academic year employees will receive their final academic year pay check on June 1, 2006.  Summer session salaries (including the three-week session) are paid in two equal installments on August 1 and September 1 unless otherwise specified in the contract.  Direct questions regarding summer session contracts to the department chair or the Office of Academic Affairs at 36-2033.

Insurance Deductions (Unclassified Academic Year appts only)

If you have an academic year appointment and are returning for the fall semester, a total of four premiums will be taken from the June 1 pay check.  Annual (12-month) employees will continue to have one premium per month deducted if they are working through the summer.

 Vacation and Personal Holidays (Unclassified Annual Appts.)

As the end of the fiscal year approaches, please remember that personal holidays are non-cumulative and MUST be used prior to July.  Vacation earned in 2005-2006 will automatically carry over into 2006-2007 if it has not been used.  If you have questions about this policy, please contact Sue Pettis at 36-2018 (pettissl) in Human Resources.

Student Payroll News

 New Minimum Wage Rate!

Effective June 1, 2006, the new minimum wage will be $6.50/hr.  All summer session eligibility must reflect this change.


 Student Employment Eligibility

Graduating students are eligible to work through the summer in their current position. Students from other UW campuses and enrolled in-coming freshman are also eligible for student summer employment.

Important Payroll Dates

The last student payroll paid from 2006 fiscal year funds will be June 4 - June 17, 2006.  The deadline for submitting timesheets for that pay period is Friday, June 16, 2006 with a pay date of June 30, 2006. 

Summer session eligibility begins May 21, 2006 and ends August 26, 2006.  All summer session eligibility must be entered with the new minimum wage rate of at least $6.50 per hourEligibility forms  can be entered now.  Make sure to mark the correct employment period on the eligibility form.

Summer Employment Forms

Continuing Students Newly-hired students

Payroll forms (hard copies) may be submitted as soon as they are completed.  The deadline for submitting payroll forms is always the Monday before a timesheet is due.  Refer to the student payroll schedule for timesheet deadlines and eligibility periods, available online.

July 4th early timesheet deadline!!  The university will be closed Tuesday, July 4; consequently, student timesheets are due in the Human Resources office no later than noon on Thursday, June 29, 2006.  Housing and A&P time sheets are due by noon Friday, June 30, 2006.

Questions regarding student payroll may be directed to Stacie Moyer at 836-5260 or

Human Resources Home Page
UW-Eau Claire Human Resources, Schofield 220, (715)836-2513

 Updated: Monday, November 13, 2006

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