Fall 2009


Featured Articles

Dual Choice information  

Benefits Fair

WRS Benefits Presentations

Personal Information Campus Directory

**Dependent Coverage Change**

  "My Human Resources"

Furlough Sessions

Tax Shelter Vendors on Campus

Criminal background checks

Worker's Comp forms

2009 Charitable Campaign

Classified staff news, online timesheets

Performance evaluations due

Sabbatical and cash payment option

Unclassified leave statements and reports

Student deadlines and eligibility dates

Selective Service Compliance Policy

International students





All Employees

2009 "It's Your Choice"

The 2009 Dual Choice enrollment period will be held from Monday,  October 5 through Friday, October 23, 2009.  During this time, currently insured employees may switch from one health plan to another or from single to family coverage without any waiting period for pre-existing conditions.  Changes include (but are not limited to):

·         OptumHealth Vision will no longer be available after December 31, 2009; a new vision plan will be offered. 

·         Open enrollment - DentalBlue

·         No open enrollment for Epic Dental and Excess Medical Insurance

Information will be sent to eligible employees as it becomes available.

NOTE:  In early October, "It's Your Choice" booklets will be e-mailed to eligible employees.  E-mail messages will include a link to the Department of Employee Trust Fund's (ETF) Web site to obtain the "It's Your Choice" booklet.  Note: Paper copies of the booklet will be available at the Benefits Fair for those who need them.  


Benefits Fair


Representatives from local insurance companies and health care providers will be on campus Tuesday, October 13, 2009 from 10:00 a.m. - 1:00 p.m. in the Tamarack Room of Davies Center.   


Benefits Presentations Set for September – November 2009

The Department of Employee Trust Funds (ETF) will offer free public presentations on Wisconsin Retirement System (WRS) benefits in September, October, and November. These WRS workshops are valuable opportunities for WRS members, spouses, and other individuals seeking general information on retirement issues and ETF-administered benefit programs. Those considering or planning retirement in the near future are encouraged to attend.  Check out this Web site for dates, times, and locations: http://etf.wi.gov/employers/bulletins_all/eba20090817.pdf


Personal Information

"My Human Resources" is where you can verify your personal information along with your previous UW-Eau Claire employment information and make address changes.  "My Human Resources" is available through your browser anytime throughout the year.  Where can I find it?  From HR's Web site, click on "My Human Resources."  You will be asked to enter your campus user name and password.  You may review employee information and employment history. 

If there are changes that need to be made to your data, e-mail HR Data Review, persnl02@uwec.edu.  Your information is important to us.  If you have questions or concerns, please contact Diane Willer, e-mail willerdm or phone 36-6007.

Personal Changes

If your family status is changing, please check with Human Resources to see if there are insurance coverage changes.  Home address and emergency contact change updates can be made by logging into "My Human Resources" from UWEC Human Resources homepage at http://www.uwec.edu/hr.   Family status changes may include:

  • marriage or divorce

  • birth or adoption of a child

  • a child reaching 19 years old and not a student

  • Effective January 1, 2010, coverage will extend through the end of the month in which the child turns 27.  Student status is not required.

Campus Directory Changes

According to Wisconsin public records laws, an employer cannot publish or release an employee's home address and telephone number electronically or in the UW-Eau Claire campus directory unless authorized by the employee.  All employees will soon be receiving an e-mail verifying whether or not their information will be published in UW-Eau Claire's campus printed directory and the online directory.  You may check this information anytime by logging into "My Human Resources" from our Homepage.

Furlough Sessions

If anyone has not previously attended a furlough implementation session, please attend one of the following:

Tuesday, September 8

Noon - 1:30 p.m.

Schofield Auditorium
Wednesday, September 9 5:00 - 6:30 p.m. Eagle Room - Davies

Friday, September 11

10:00 - 11:30 a.m.

Schofield Auditorium


Tax shelter representatives will be on campus and available for counseling on the following dates.  Please contact the company directly to make appointments.

  • WI DEFERRED COMP, Thursday, September 17th Birchwood Room, Davies Center.  Contact Barb Bowers, 36-3871 for scheduling information.

  • TIAA CREF, Wednesday, September 3rd, Wednesday, October 14th and Thursday, October 15th.  All will be in Birchwood, Davies Center.  To schedule an appointment, please visit tiaa-cref.org/moc or call 800-877-6602 extension 453102.

  • DREYFUS, Wednesday, October 14th,  Maple Room, Davies Center.  To schedule an appointment please contact them at retirement@dreyfus.com. 

Criminal Background Checks

When hiring new employees, please keep in mind that a criminal background check must be performed on candidates before a job is offered. To find out if a prospective employee already has a background check on file, or if you have questions or concerns, contact Melissa Binick in HR at 36-2515 or binickms.


Worker's Compensation

We are taking this time to remind all employees and supervisors that any work-related injury or illness must be reported immediately, and the correct forms must be completed by the employee and supervisor.

The Department of Workforce Development regulations (DWD 80.02 (3)(b)) indicate that Worker's Comp claims be submitted to the Worker’s Compensation Coordinator in the Human Resources office immediately following an injuryUntimely submissions are subject to fines.  The forms can be found on the HR Web site under “Forms," or at the following link: http://www.uwec.edu/hr/Forms/WorkersCompInjuryReport.pdf.  Questions may be directed to Julie Carr at 36-4068. to top


2009 Charitable Campaign

In late September all faculty and staff will receive the United Way packet, which will include a pledge card and brochures.  State Employees Combined Campaign will be sent out separately via email with online pledge cards.  Direct questions to Barbara Bowers, campaign committee chair, at 36-3871 or e-mail bowersba.

Several UW-Eau Claire employees took part in the Annual Day of Caring on August 21, combining a day of furlough with community support.  Thank You to all who participated!

United Way


Classified Staff News

Reminder To Supervisors of Classified Staff

Fiscal year 2008-09 performance evaluations were due in Human Resources on July 1, 2009.  Annual performance evaluations are required for all Classified Staff.  The performance evaluation form may be accessed online at:  http://www.uwec.edu/hr/FormsAlpha.htm, under “Performance Evaluation.”  If you have not submitted your evaluations yet, please do so as soon as possible and submit the original signed form to Human Resources.  Contact Amy Nelson with questions and concerns regarding performance evaluations.


Timesheets Online

Classified , WPEC , and LTE timesheets, along with pay schedules , can be found on Human Resources' Web site.

NOTE:  When using online timesheets, please access them from HR's Web site through Internet Explorer (not Excel) so you are using the most current pay period. If you use a "saved" timesheet from your computer, the dates may be incorrect.  Timesheets are due in the Human Resources office, Schofield 219, by noon on the second Thursday of the pay period.  Be sure to print on the appropriate color paper.


Sabbatical and Cash Payment Option

Notices for the classified sabbatical and cash payment options will be sent to eligible employees in November.  Eligibility criteria varies between union contracts.  Consult your union contract if you have questions about this benefit.

Unclassified Staff News

 Unclassified Leave Statements

Academic year unclassified employees will receive the first monthly leave statement for the academic year on or about 10/01/09.  Please remember to complete it and send it to your supervisor each month within five days of receipt.  Those employees with a 2009 summer session appointment should receive their summer session leave statement in the first part of September.  Because of furlough reporting, some of you will receive an extra page on your leave report or if you do not accrue leave, you will receive just furlough report to report your furlough usage.  If you are missing a previous report, you may access a generic statement on Human Resources' Web site in the forms section.  Refer questions to Barb Bowers at 36-3871 or e-mail bowersba.


 Unclassified Leave Reports

A leave report must be submitted each month, regardless of whether any leave was taken.  Failure to submit leave reports on a timely basis will result in a reduction to your sick leave accrual. 

Reduction of Sick Leave Accrual for Unclassified Staff Failing to Report leave Usage.  Effective with sick leave accrued in fiscal year 2008-2009, any employee who fails to file a report on leave usage as required by UW System policy in one or more months of any year shall not be permitted to accrue sick leave for that year in an amount exceeding the cap established by s.40.05(4)(bp)1., Wis. Stats. (i.e., 8.5 days for an annual appointee or 6.4 days for an academic year appointee).  Reduction will occur annually on 8/15 for the previous FY.  For the complete policy, go to: http://www.uwsa.edu/hr/upgs/upg10.pdf


Medical Certificate

Written certification is necessary from a health care provider of the medical necessity for use of sick leave used for more than five consecutive full work days, except when the use of sick leave is authorized in advance, pursuant to the Wisconsin or Federal Family and Medical Leave Act.


Questions may be referred to the Office of Human Resources at 836-3871.


Student Payroll News

 Student Payroll Deadlines

Timesheets are due in the Human Resources office (Schofield 219) by noon every other Friday (unless otherwise noted).  Mandatory furlough will result in early submission for some pay periods.  Please refer to the Student Payroll Calendar on HR's Web site at http://www.uwec.edu/hr/schedules.htm.   Student employee payroll forms are due in the Human Resources office the Monday prior to submitting a timesheet.  These forms include direct deposit, I-9, and W-4.  All forms may be found on HR's Web site by clicking on forms and scrolling down to student forms.  Please make sure all forms are filled out completely before submitting to student payroll.  

A delay in submitting any of the above mentioned payroll forms may cause a delay in the student being paid. Refer questions to Julie Carr at 36-4068 or carrjk.



The academic year eligibility session begins August 23, 2009 and ends May 15, 2010.  Please make sure ALL student workers have a new academic year eligibility form on file before submitting their first academic year timesheet.  Please refer to the Human Resources' Web site http://www.uwec.edu/hr/student.HTM for the payroll schedule. 


Selective Service Compliance Policy

When hiring new student employees - males (between the ages of 18 and not yet 26) must be registered with Selective Service.  Supervisors can check the MY BLUGOLD SYSTEM to see if a student has complied with this requirement.  If not, they must complete a Selective Service Compliance Form which may be found on Human Resources' Web site.  Refer questions to Julie Carr at 36-4068 or carrjl.

International Students

All newly-hired international student employees need to make an appointment to see Cheryl Hauser (e-mail hauserc) to complete their payroll forms (i.e. I-9, tax forms including tax treaty forms).  Supervisors should enter the student's online eligibility form as soon as they want to start the employment process.  International students must not begin working until they have received approval from the Center for International Education to work on campus and completed forms with Cheryl.

  Human Resources Home Page
UW-Eau Claire Human Resources, Schofield 220, (715)836-2513

 Updated: Tuesday, September 01, 2009

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