New Addition to
The Office of Human
Resources is pleased to welcome
Cheryl Hauser to the HR team. Cheryl will be administering
the unclassified payroll; her vast experience in
payroll stems from her previous employment with
the Department of Corrections. Cheryl may be reached at
36-5260 or hauserc.
For a complete
list of HR employees, their duties, phone numbers, and locations, please
click on "Meet Our Staff" on HR's
Criminal Background Checks
When hiring new
employees, please keep in mind that the Board of Regents requires a
criminal background check be performed on candidates before a job is
offered. To find out if a prospective employee already has a
background check on file, or if you have questions or concerns,
contact Melissa Binick in HR at 36-2515 or
- Performance Evaluations
Performance evaluations for
classified staff were due on July 1, 2008 for the time period July
2007 - June 2008. Late evaluations and questions regarding the
forms may be sent to Sheila Whitley or e-mail
2008 Dual Choice
The 2008 Dual Choice
enrollment period will be held from Monday, October 6 through
Friday, October 24, 2008. During this time,
currently insured employees may switch from one health plan to
another or from single to family coverage without any waiting
period for preexisting conditions.
In early October, Dual
Choice booklets will be
e-mailed to eligible employees.
E-mail messages will include a link to the Department of Employee
Trust Fund's (ETF) Web site to obtain the "It's Your Choice"
booklet. Note: Paper copies of the Dual Choice booklet will
be available at the Benefits Fair.
Open enrollment for ERA, DentalBlue, and Spectera will also be included in this year's open
Reimbursement Account (ERA) enrollment for 2009 - Monday,
October 6 through Friday, November 14, 2008
enrollment for 2009 - Monday, October 6 through Friday, November
OptumHealth Vision (formerly Spectera Vision)
enrollment for 2009 - Monday, October 6 through Friday, November
enrollment for 2009 - Monday, October 6 through Friday, November 14, 2008
Information will be sent
to eligible employees as it becomes available.
local insurance companies and health care providers will be on campus
Tuesday, October 14,
2008 from 10:00 a.m. - 1:00 p.m. in the Tamarack Room of Davies
Center. Paper copies of the Dual Choice booklet will be
If your family
status is changing, please check with Human Resources to see if
there are insurance coverage changes. Address change forms are
Family status changes may include:
marriage or divorce
birth or adoption of
a child reaching 19
years old and not a student
a child turning age
25 while still a full-time student
Campus Directory Changes
According to Wisconsin
public records laws, an employer cannot publish
or release an
employee's home address and telephone number electronically or in
the UW-Eau Claire campus directory unless authorized by the
employee. All employees will soon be receiving an e-mail
verifying whether or not their information will be published in UW-Eau Claire's campus
printed directory and the online directory (Campus Directory
Resources" is where you can verify your personal information
along with your previous UW-Eau Claire employment information and
make address changes. "My Human Resources" is available
through your browser anytime throughout the year.
I find it? From HR's Web site, click on "My Human
Resources." You will be asked to enter your campus user name
and password. You may review employee information and employment
If there are changes
that need to be made to your data, e-mail HR Data Review,
information is important to us. If you have questions or concerns,
please contact Diane Willer, e-mail
willerdm or phone 36-6007.
2008 Charitable Campaign
In late September all
faculty and staff will receive the United Way and State
Employees Combined Campaign
packets, which will include a
combined pledge card and brochures
for both fund
drives. Direct questions to Barbara Bowers, campaign committee
chair, at 36-3871 or e-mail
Classified Staff News
timesheets, along with
can be found on Human Resources' Web site.
When using online timesheets, please access them from
Web site through Internet Explorer (not Excel) so you are using the most current pay period. If
you use a "saved" timesheet from
the dates may
Timesheets are due
in the Human Resources office, Schofield 219, by noon on the second
Thursday of the pay period. Be sure to print
on the appropriate color paper.
Sabbatical and Cash
Notices for the
classified sabbatical and cash payment options will be sent to
eligible employees in November. Eligibility criteria varies
between union contracts. Consult your union contract if you
have questions about this benefit.
Represented classified employees may
carry over sixteen hours of vacation per their union contract.
More than sixteen hours of carryover requires verbal approval from
your supervisor. Carryover must be used by June 30, 2009.
No provisions are in
place for carryover of personal or legal holidays.
To ensure that you are
paid appropriately and the correct leave type is used, please consult your most
recent earnings statement for balances before indicating leave on
your timesheet. Questions concerning carryover or leave usage
may be referred to Kris Bremness
Unclassified Staff News
unclassified employees will receive the first monthly leave
statement for the academic year on or about 10/01/08. Please
remember to complete it and send it to your supervisor each month
within five days of receipt. Those employees with a 2008
summer session appointment should have received their summer session
leave statement. If you are missing
a previous report, you may access a generic statement on
Human Resources' Web site in
forms section. Refer questions to
Barb Bowers at 36-3871 or e-mail
A leave report must be
submitted each month, regardless of whether any leave was taken.
Failure to submit leave reports on a timely basis will result in a
reduction to your sick leave accrual.
Reduction of Sick
Leave Accrual for Unclassified Staff Failing to Report Leave Usage.
Effective with sick leave accrued in fiscal year 2007-2008, any
employee who fails to file a report on leave usage as required by UW
System policy in one or more months of any year shall not be
permitted to accrue sick leave for that year in an amount exceeding
the cap established by s.40.05(4)(bp)1., Wis. Stats. (i.e., 8.5 days
for an annual appointee or 6.4 days for an academic year appointee).
Reduction will occur annually on 8/15 for the previous FY. For
the complete policy, go to:
Written certification is
necessary from a health care provider of the medical necessity for
use of sick leave used for more than five consecutive full work
days, except when the use of sick leave is authorized in advance,
pursuant to the Wisconsin or Federal Family and Medical Leave Act.
Questions may be
referred to the Office of Human Resources at 836-3871.
Student Payroll News
Timesheets are due in the
Human Resources office (Schofield 219) by noon every other Friday (unless otherwise
noted). Please refer to the Student Payroll Calendar on HR's
Web site at
employee payroll forms are due in the Human Resources office the Monday
prior to submitting a
timesheet. These forms include
form. All forms may be found on
Web site by clicking on forms and scrolling down to student forms.
A delay in turning in these forms will cause a delay in the student
being paid. Refer questions to Erika Kostner at
The academic year
eligibility session begins August 24, 2008 and ends May 16, 2009.
Please make sure ALL student workers have a new academic year
eligibility form on file before submitting their first academic year
timesheet. Please refer to Human Resources' Web site
http://www.uwec.edu/hr/student.HTM for the
Service Compliance Policy
international student employees need to make an appointment to see
Cheryl Hauser (e-mail
hauserc) to complete their payroll forms (i.e.
I-9, tax forms including tax treaty forms). Supervisors should
enter the student's online eligibility form as soon as they want to
start the employment process. International students must not
begin working until they have
received approval from the Center for International Education to
work on campus and completed forms with Cheryl.