Fall 2008


Featured Articles

New HR addition

Criminal background checks

Dual Choice information  

Benefits Fair

Personal Information Campus Directory

  "My Human Resources"

2007 Charitable Campaign

Classified staff news, online timesheets

Performance evaluations due

Sabbatical and cash payment option

Unclassified leave statements and reports

Student deadlines and eligibility dates

Selective Service Compliance Policy

International students





All Employees

New Addition to HR

The Office of Human Resources is pleased to welcome Cheryl Hauser to the HR team.  Cheryl will be administering the unclassified payroll; her vast experience in payroll stems from her previous employment with the Department of Corrections.  Cheryl may be reached at 36-5260 or hauserc

For a complete list of HR employees, their duties, phone numbers, and locations, please click on "Meet Our Staff" on HR's Web site.


Criminal Background Checks

When hiring new employees, please keep in mind that the Board of Regents requires a criminal background check be performed on candidates before a job is offered. To find out if a prospective employee already has a background check on file, or if you have questions or concerns, contact Melissa Binick in HR at 36-2515 or binickms.


Reminder - Performance Evaluations

Performance evaluations for classified staff were due on July 1, 2008 for the time period July 2007 - June 2008.  Late evaluations and questions regarding the forms may be sent to Sheila Whitley or e-mail whitles.




2008 Dual Choice

The 2008 Dual Choice enrollment period will be held from Monday, October 6 through Friday, October 24, 2008.  During this time, currently insured employees may switch from one health plan to another or from single to family coverage without any waiting period for preexisting conditions. 

NOTE:  In early October, Dual Choice booklets will be e-mailed to eligible employees.  E-mail messages will include a link to the Department of Employee Trust Fund's (ETF) Web site to obtain the "It's Your Choice" booklet.  Note: Paper copies of the Dual Choice booklet will be available at the Benefits Fair.

Open enrollment for ERA, DentalBlue, and Spectera will also be included in this year's open enrollment. 

  • Employee Reimbursement Account (ERA) enrollment for 2009 - Monday, October 6 through Friday, November 14, 2008

  • Anthem DentalBlue enrollment for 2009 - Monday, October 6 through Friday, November 14, 2008

  • OptumHealth Vision (formerly Spectera Vision) enrollment for 2009 - Monday, October 6 through Friday, November 14, 2008

  • EPIC enrollment for 2009 - Monday, October 6 through Friday, November 14, 2008

  • Information will be sent to eligible employees as it becomes available.


Benefits Fair


Representatives from local insurance companies and health care providers will be on campus Tuesday, October 14, 2008 from 10:00 a.m. - 1:00 p.m. in the Tamarack Room of Davies Center.  Paper copies of the Dual Choice booklet will be available.


Personal Information

Personal Changes

If your family status is changing, please check with Human Resources to see if there are insurance coverage changes.  Address change forms are online at http://maple.uwec.edu/APP020ADR/AddressUpdate.asp.  Family status changes may include:

  • marriage or divorce

  • birth or adoption of a child

  • a child reaching 19 years old and not a student

  • a child turning age 25 while still a full-time student

Campus Directory Changes

According to Wisconsin public records laws, an employer cannot publish or release an employee's home address and telephone number electronically or in the UW-Eau Claire campus directory unless authorized by the employee.  All employees will soon be receiving an e-mail verifying whether or not their information will be published in UW-Eau Claire's campus printed directory and the online directory (Campus Directory Review).

"My Human Resources" is where you can verify your personal information along with your previous UW-Eau Claire employment information and make address changes.  "My Human Resources" is available through your browser anytime throughout the year.  Where can I find it?  From HR's Web site, click on "My Human Resources."  You will be asked to enter your campus user name and password.  You may review employee information and employment history. 

If there are changes that need to be made to your data, e-mail HR Data Review, persnl02@uwec.edu.  Your information is important to us.  If you have questions or concerns, please contact Diane Willer, e-mail willerdm or phone 36-6007.


2008 Charitable Campaign

In late September all faculty and staff will receive the United Way and State Employees Combined Campaign packets, which will include a combined pledge card and brochures for both fund drives.  Direct questions to Barbara Bowers, campaign committee chair, at 36-3871 or e-mail bowersba.


Classified Staff News

Timesheets Online

Classified , WPEC , and LTE timesheets, along with pay schedules , can be found on Human Resources' Web site.


NOTE:  When using online timesheets, please access them from HR's Web site through Internet Explorer (not Excel) so you are using the most current pay period. If you use a "saved" timesheet from your computer, the dates may be incorrect.  Timesheets are due in the Human Resources office, Schofield 219, by noon on the second Thursday of the pay period.  Be sure to print on the appropriate color paper.


Sabbatical and Cash Payment Option

Notices for the classified sabbatical and cash payment options will be sent to eligible employees in November.  Eligibility criteria varies between union contracts.  Consult your union contract if you have questions about this benefit.


Classified Vacation Carryover

Represented classified employees may carry over sixteen hours of vacation per their union contract.  More than sixteen hours of carryover requires verbal approval from your supervisor.  Carryover must be used by June 30, 2009.

No provisions are in place for carryover of personal or legal holidays.


NOTE: Leave Usage

To ensure that you are paid appropriately and the correct leave type is used,  please consult your most recent earnings statement for balances before indicating leave on your timesheet.  Questions concerning carryover or leave usage may be referred to Kris Bremness in HR.


Unclassified Staff News


 Unclassified Leave Statements

Academic year unclassified employees will receive the first monthly leave statement for the academic year on or about 10/01/08.  Please remember to complete it and send it to your supervisor each month within five days of receipt.  Those employees with a 2008 summer session appointment should have received their summer session leave statement.  If you are missing a previous report, you may access a generic statement on Human Resources' Web site in the forms section.  Refer questions to Barb Bowers at 36-3871 or e-mail bowersba.


 Unclassified Leave Reports

A leave report must be submitted each month, regardless of whether any leave was taken.  Failure to submit leave reports on a timely basis will result in a reduction to your sick leave accrual. 

Reduction of Sick Leave Accrual for Unclassified Staff Failing to Report Leave Usage.  Effective with sick leave accrued in fiscal year 2007-2008, any employee who fails to file a report on leave usage as required by UW System policy in one or more months of any year shall not be permitted to accrue sick leave for that year in an amount exceeding the cap established by s.40.05(4)(bp)1., Wis. Stats. (i.e., 8.5 days for an annual appointee or 6.4 days for an academic year appointee).  Reduction will occur annually on 8/15 for the previous FY.  For the complete policy, go to: http://www.uwsa.edu/hr/upgs/upg10.pdf

Medical Certificate

Written certification is necessary from a health care provider of the medical necessity for use of sick leave used for more than five consecutive full work days, except when the use of sick leave is authorized in advance, pursuant to the Wisconsin or Federal Family and Medical Leave Act.

Questions may be referred to the Office of Human Resources at 836-3871.


Student Payroll News

 Student Payroll Deadlines

Timesheets are due in the Human Resources office (Schofield 219) by noon every other Friday (unless otherwise noted).  Please refer to the Student Payroll Calendar on HR's Web site at http://www.uwec.edu/hr/schedules.htm.   Student employee payroll forms are due in the Human Resources office the Monday prior to submitting a timesheet.  These forms include I-9, W-4, and direct deposit form.  All forms may be found on HR's Web site by clicking on forms and scrolling down to student forms.  A delay in turning in these forms will cause a delay in the student being paid.  Refer questions to Erika Kostner at 36-4068 or kostneea.




The academic year eligibility session begins August 24, 2008 and ends May 16, 2009.  Please make sure ALL student workers have a new academic year eligibility form on file before submitting their first academic year timesheet.  Please refer to Human Resources' Web site http://www.uwec.edu/hr/student.HTM for the payroll schedule. 


Selective Service Compliance Policy

When hiring new student employees - males (between the ages of 18 and not yet 26) must be registered with Selective Service.  Supervisors can check the MY BLUGOLD SYSTEM to see if a student has complied with this requirement.  If not, they must complete a Selective Service Compliance Form which may be found on Human Resources' Web site.  Refer questions to Erika Kostner at 36-4068 or kostneea.


International Students

All newly-hired international student employees need to make an appointment to see Cheryl Hauser (e-mail hauserc) to complete their payroll forms (i.e. I-9, tax forms including tax treaty forms).  Supervisors should enter the student's online eligibility form as soon as they want to start the employment process.  International students must not begin working until they have received approval from the Center for International Education to work on campus and completed forms with Cheryl.

Human Resources Home Page
UW-Eau Claire Human Resources, Schofield 220, (715)836-2513

 Updated: Friday, August 29, 2008

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