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Microsoft Word 2008

Working with Macros

A macro is a shortcut for performing a series of actions and is useful for automating complex or repetitive tasks. Macros are helpful if the work is being shared with someone else because it is easier to explain how to use a shortcut than it is to explain several steps. For a macro to be worthwhile, the series of actions you wish to accomplish must be consistent.

Once a macro is created, you can activate (run) it by using the Macro dialog box. Or, if you choose to assign a shortcut to the macro, you can activate it by pressing a keyboard combination, selecting a menu choice, or making a choice from a toolbar. If you have not created your macro, refer to Creating Macros for more information.

NOTE: It is not possible to create macros using Word 2008. To do so you must use Word 2007 for Windows.

return to topRunning a Macro

When creating the macro, you were able to assign the macro to a specific access location; however, you can also use the Macros dialog box to access the macro.

It is recommended that you save your file before running the macro. Then, if the results are undesirable you can close the file without saving it and reopen the version that was saved just prior to running the macro.

Running a Macro: Dialog Box Option

  1. If insertion point is critical, set the insertion point in the appropriate location

  2. From the Tools menu, select Macros…

  3. From the Macro name scroll list, select the macro you want to run
    HINT: The Description text box contains the description of the macro which you provided while creating it.

  4. Click RUN

Running a Macro: Keyboard Option

  1. If the insertion point is critical, set the insertion point in the appropriate location

  2. Press the appropriate keyboard combination

Running a Macro: Toolbar Option

  1. If the insertion point is critical, set the insertion point in the appropriate location

  2. Click the appropriate toolbar button

return to topSuspending a Macro

If you are running a macro and need to stop or pause it, you may do so.

  1. Press [Esc]

return to topAdvanced Macros

Interactive Macros
Some macros allow you to ask the user for input. In order to do this, you need to work with the Visual Basic programming language.

Editing a Macro
The editing of macros requires some programming knowledge. Simple macros are often easier to recreate than edit

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