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Microsoft Word 2007

Working with Text Options

You can format the text in your Word documents by changing the font, size, color, character formatting, and text alignment. This document provides instructions for many different formatting options that can give your document a unique look. For more information, refer to Paragraph Formatting Options and Fonts Overview.

return to topFormatting Text

Some rules to remember when formatting your text include the following:

return to topChanging Font, Size, and Color

Word allows you to change the font, size, and color from the Ribbon, the Font dialog box, or the Contextual toolbar. The Ribbon and Contextual toolbar options are easier and faster ways of changing the look of your text. However, the Font dialog box provides more options and allows you to preview your text through the Preview box. For more information, refer to Fonts Overview.

Changing Font, Size, and Color: Ribbon Option

  1. Select the desired text

  2. From the Home tab, in the Font group, from the Font pull-down list, select the desired font
    NOTE: As you hover your mouse over a font, Word previews it live on your selected text.
    Font pull-down list

  3. To select a different size, from the Font Size pull-down list, select the desired font size
    Font Size pull-down list

  4. To select a different color, click theDown Arrownext to FONT COLOR Font Color button» select the desired font color

Changing Font, Size, and Color: Contextual Toolbar Option

  1. Select the desired text
    The Contextual toolbar appears above the text.
    Contextual Toolbar

  2. To select a different font, from the Font pull-down list, select the desired font

  3. To select a different size, from the Font Size pull-down list, select the desired font size

  4. To select a different color, click theDown Arrownext to FONT COLOR Font Color button» select the desired font color

Changing Font, Size, and Color: Menu Option

  1. Select the desired text

  2. From the Home tab, in the Font group, click FONTFont dialog box
    The Font dialog box appears.
    NOTE: A preview and description of the selected font appear in the Preview section.
    Font dialog box

  3. In the Font text box, type the desired font name
    OR
    From the Font scroll list, select the desired font

  4. In the Size text box, type the desired font size
    OR
    From the Size scroll list, select the desired size

  5. From the Font color pull-down list, select the desired font color

  6. In the Effects section, select any additional font effects
    EXAMPLES: Small caps, Superscript, Subscript

  7. Click OK

return to topChanging Character Formatting

Word allows you to format text characters using the Ribbon, Contextual toolbar, menu, or keyboard options. The Ribbon, Contextual toolbar and keyboard options are faster; however, the menu option offers more options. Some of the styles you can apply are boldface, italics, underlining, shadow, superscript or subscript, single or double strikethrough, small or all caps, and color.

Changing Character Formatting: Ribbon Option

  1. Select the text to be formatted

  2. From the Home tab, in the Font group, click the appropriate formatting buttons
    HINT: To deselect character formatting, select the text and click the formatting button a second time.
    Bold, Italic, and Underline buttons

Changing Character Formatting: Contextual Toolbar Option

  1. Select the text to be formatted
    The Contextual toolbar appears on top of the text.
    Contextual Toolbar

  2. On the Contextual toolbar, click one or more of the appropriate formatting buttons
    HINT: To deselect character formatting, select the text and click the formatting button a second time.

Changing Character Formatting: Menu Option

  1. Select the text to be formatted

  2. From the Home tab, in the Font group, click FONTFont dialog box
    The Font dialog box appears.

  3. In the Font style text box, type the desired style
    OR
    From the Font style scroll list, select the desired style

  4. If necessary, in the Effects section, select additional formatting options
    EXAMPLE: Small caps, Shadow

  5. Click OK

Changing Character Formatting: Keyboard Option

  1. Select the text to be formatted

  2. Press the appropriate key(s):

    Enhancement Keystroke
    Italics [Ctrl] + [I]
    Bold [Ctrl] + [B]
    Underline [Ctrl] + [U]
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