This browser does not support basic Web standards, preventing the display of our site's intended design. May we suggest that you upgrade your browser?

Microsoft Word 2008

Working with Text Options

You can format the text in your Word documents by changing the font, size, color, character formatting, and text alignment. This document provides instructions for many different formatting options that can give your document a unique look. For more information, refer to Paragraph Formatting Options and Fonts Overview.

return to topFormatting Text

The following are some rules to keep in mind when you are formatting your text:

return to topChanging Font, Size, and Color

Word allows you to change the font, size, and color from the Font dialog box, or the Formatting Palette. The Formatting Palette option is an easier and faster way of changing the look of your text. However, the Font dialog box provides more options and allows you to preview your text through the Preview box. For more information, refer to Fonts Overview.

Changing Font, Size, and Color: Formatting Palette Option

  1. Select the desired text

  2. Click TOOLBOXToolbox button
    The Formatting Palette appears.
    Formatting Palette

  3. If the Font section is not expanded, click it
    Formatting Palette - Font section
  4. To select a different font, from the Name pull-down menu, select the desired font

  5. To select a different size, from the Size pull-down menu, select the desired font size

  6. To select a different color, click FONT COLORFont Color button» select the desired font color

Changing Font, Size, and Color: Menu Option

  1. Select the desired text

  2. On the Command bar, from the Format pull-down menu, select Font...
    The Font dialog box appears.
    NOTE: A preview of the selected font appears in the Preview section.
    Font dialog box

  3. In the Font text box, type the desired font name
    OR
    From the Font scroll menu, select the desired font

  4. In the Size text box, type the desired font size
    OR
    From the Size scroll menu, select the desired size

  5. From the Font color pull-down menu, select the desired font color

  6. In the Effects section, select any additional font effects
    EXAMPLES: Small caps, Superscript, Subscript

  7. Click OK

return to topChanging Character Formatting

Word allows you to format text characters using the menu, Formatting Palette, or keyboard options. The Formatting Palette and keyboard options are faster; however, the menu option offers more options. Some of the styles you can apply are boldface, italics, underlining, shadow, superscript or subscript, single or double strikethrough, small or all caps, and color.

Changing Character Formatting: Formatting Palette Option

  1. Select the text to be formatted

  2. Click TOOLBOXToolbox button
    The Formatting Palette appears.

  3. OPTIONAL: If the Font section is not expanded, click it
    Formatting Palette - Font section

  4. In the Font section, click one or more of the appropriate formatting buttons
    EXAMPLE: Click ITALIC
    HINT: To deselect character formatting, select the text and click the previously chosen formatting button a second time.

Changing Character Formatting: Menu Option

  1. Select the text to be formatted

  2. On the Command bar, from the Format pull-down menu, select Font...
    The Font dialog box appears.
    NOTE: A preview of the selected font appears in the Preview section.
    Font dialog box

  3. In the Font style scroll menu, select one or more of the appropriate formatting effects
    EXAMPLE: Select Italic.
    HINT: To deselect character formatting, select the text and click the formatting effect a second time.

Changing Character Formatting: Keyboard Option

  1. Select the text to be formatted

  2. Press the appropriate key(s):

    Enhancement Keystroke
    Italics [Cmd] + [I]
    Bold [Cmd] + [B]
    Underline [Cmd] + [U]
Excellence. Our Measure. Our Motto. Our Goal.