This browser does not support basic Web standards, preventing the display of our site's intended design. May we suggest that you upgrade your browser?

Microsoft Word 2007

Resizing Table Elements

As you create your table, Word will assign it default dimensions which may not suit your purposes. This document explains how to modify and resize various table elements.

return to topAdding and Deleting Rows and Columns

When working with tables, adding or deleting rows and columns is one of the most common tasks you will need to perform.

Adding Rows

To add a row at the bottom of a table:

  1. Place your insertion point in the last cell (i.e., in the last row and last column)

  2. Press [Tab]
    A new row is inserted at the bottom of your table.

To add a row within the table:

  1. Place your insertion point in a row directly above or below where you want to add a row

  2. From the Ribbon, select the Layout command tab

  3. In the Rows & Columns group, click either INSERT ABOVEInsert Above buttonor INSERT BELOWInsert Below button
    A new row is inserted above or below your insertion point.

Deleting Rows

  1. Place your insertion point in the row to be deleted

  2. From the Ribbon, select the Layout command tab

  3. In the Rows & Columns group, click DELETEDelete button» select Delete Rows
    The row and all of its contents are deleted.

Adding Columns

To add a column at the end of the table:

  1. Place your insertion point in the last column

  2. From the Ribbon, select the Layout command tab

  3. In the Rows & Columns group, click INSERT RIGHTInsert Right button
    A new column is inserted at the end of your table.

To add a column within the table:

  1. Place your insertion point in a column directly to the left or right of where you want to add a column 

  2. From the Ribbon, select the Layout command tab

  3. In the Rows & Columns group, click INSERT LEFTInsert Left buttonor INSERT RIGHTInsert Right button
    A new column is inserted in your table.

Deleting Columns

  1. Place your insertion point in the column to be deleted

  2. From the Ribbon, select the Layout command tab

  3. In the Rows & Columns group, click DELETEDelete button» select Delete Columns
    The column and all of its contents are deleted.
    HINT: After deleting a column, you may want to resize your table to fit better within the document.

return to topAdjusting Column and Row Sizes

When a table is first created, all columns have equal widths. If you need to adjust column widths, you can do so using the Ruler or the Ribbon.

Adjusting Column and Row Sizes: Ruler Option

To adjust column width:

  1. Place your insertion point in the table you want to adjust

  2. Above the scroll bar, click VIEW RULERView Ruler button
    OR
    From the View command tab, in the Show/Hide group, select Ruler
    A horizontal ruler, with MOVE TABLE COLUMN handles for each column divider, appears under the Ribbon.
    Ruler

  3. On the horizontal ruler, click and hold the MOVE TABLE COLUMN handle of the column you want to adjust

  4. Drag the MOVE TABLE COLUMN handle to the appropriate position
    NOTE: Each MOVE TABLE COLUMN handle adjusts only the column to its left, leaving the size of the other columns unaffected.

  5. Release the mouse button

  6. OPTIONAL: To simply move the divider within a table between adjoining columns (i.e., to make one column wider and the other narrower)
    1. Within your table, click and hold the divider between the columns you want to adjust
    2. Drag the divider to the appropriate position

To adjust row height:

  1. Place the insertion point in the table you want to adjust

  2. Above the scroll bar, click VIEW RULERView Ruler button
    OR
    From the View command tab, in the Show/Hide group, select Ruler
    A vertical ruler, with MOVE TABLE ROW handles for each row divider, appears to the left of your document.
    Vertical Ruler
    NOTES:
    To view and use the vertical ruler, you must be in Print Layout document view.
    To access the Print Layout view, from the View command tab, in the Document Views group, click PRINT LAYOUTPrint Layout button

  1. Place the insertion point within the table

  2. On the vertical ruler, click and hold the MOVE TABLE ROW handle at the bottom of the row you want to adjust
    OR
    Within your table, click and hold the row divider at the bottom of the row you want to adjust

  3. Drag the MOVE TABLE ROW handle or the table border to the desired location

  4. Release the mouse button

Adjusting Column and Row Sizes: Ribbon Option

To adjust column width:

  1. Place the insertion point within the column you want to adjust

  2. From the Ribbon, select the Layout command tab

  3. In the Cell Size group, type or use the Width nudge buttons to select the appropriate column widthColumn Width field

  4. OPTIONAL: To evenly distribute column width, in the Cell Size section, click DISTRIBUTE COLUMNSDistribute Columns button

  5. OPTIONAL: To access advanced column-adjustment features
    1. In the bottom right corner of the Cell Size group, click TABLE PROPERTIESTable Properties arrow
      The Table Properties dialog box appears.
    2. Select the Column tab
    3. Make the desired adjustments
    4. Click OK

To adjust row height:

  1. Place the insertion point within the row you want to adjust

  2. From the Ribbon, select the Layout command tab

  3. In the Cell Size group, type or use the Height nudge buttons to select the appropriate row height
    Row Height field

  4. OPTIONAL: To evenly distribute row width, in the Cell Size section, click DISTRIBUTE ROWSDistribute Rows button

  5. OPTIONAL: To access advanced row-adjustment features
    1. In the bottom right corner of the Cell Size group, click TABLE PROPERTIESTable Properties arrow
      The Table Properties dialog box appears
    2. Select the Row tab
    3. Make desired adjustments
    4. Click OK

Excellence. Our Measure. Our Motto. Our Goal.