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Microsoft Word 2008

Tables: Adding Borders and Shading

Word automatically applies a ½ point border and a white background (i.e., no shading) to all tables and table cells. However, to emphasize certain aspects of your table, you might want to add, remove, or modify table borders, or to add shading to certain cells, rows, or columns in your table.

return to topAdding Borders and Shading: Palette Option

Word's Formatting Palette provides quick access to the table borders and shading features.

Adding Borders

  1. Select the cell(s) you want to apply borders to

  2. Click TOOLBOXToolbox button
    The Formatting Palette appears.

  3. To expand the tools, click BORDERS AND SHADING
    The Borders and Shading tools are displayed.
    Borders and Shading palette

  4. From the TypeType pull-down menupull-down menu, select the desired border style

  5. From the StyleStyle pull-down menupull-down menu, select the desired border style

  6. From the ColorColor pull-down menupull-down menu, select the desired border color

  7. From the WeightWeight pull-down menupull-down menu, select the desired border thickness

Adding Shading

  1. Select the cell(s) you want to add shading to
    HINTS:
    To select multiple contiguous cells, click in one cell and hold the mouse button while dragging across the desired cells.
    To select multiple non-contiguous cells, press and hold [Cmd] while clicking each desired cell.
    To select the entire table, click the TABLE MOVE handleTable Move.

  2. Click TOOLBOXToolbox button
    The Formatting Palette appears.

  3. To expand the tools, click BORDERS AND SHADING
    The Borders and Shading tools are displayed.
    Borders and Shading palette

  4. From the Pattern pull-down menu, select the desired pattern

  5. From the Color pull-down menu, select the desired color

  6. From the Fill color pull-down menu, select the desired color
    HINT: These two colors will combine with the selected pattern to create the shading effect.

return to topAdding Borders and Shading: Dialog Box Option

The Borders and Shading dialog box provides another way to add borders and shading to your table.

Adding Borders

  1. Select the cell(s) you want to apply borders to

  2. On the Command bar, from the Table pull-down menu, select Table Properties...
    The Table Properties dialog box appears.

  3. Select the Table tab

  4. Click BORDERS AND SHADING...
    The Borders and Shading dialog box appears.Borders and Shading dialog box: Borders tab

  5. In the Setting section, select the desired table setting

  6. On the Styles scroll menu, select the desired line style

  7. From the Color pull-down menu, select the desired color

  8. From the Width pull-down menu, select the desired border thickness

  9. OPTIONAL: To apply additional border settings
    1. In the Preview section, select or deselect the desired borders by clicking the diagram or the surrounding buttons
    2. From the Apply to pull-down menu, select where you want the border styles applied:

    Text
    Applies border style only to text (i.e., a text border is created inside the cell border)

    Paragraph
    Applies border style based on selected paragraph breaks within selected cells and/or throughout the table

    Cell
    Apples border style to selected cell(s)

    Table
    Applies border style to the entire table

  10. Click OK
    You are returned to the Table properties dialog box.

  11. Click OK
    The border changes are applied to your table.

Adding Shading

  1. Select the cells you want to apply shading to
    HINTS:
    To select multiple contiguous cells, click in one cell and hold the mouse button while dragging across the desired cells.
    To select multiple non-contiguous cells, press and hold [Ctrl] while clicking each desired cell.
    To select the entire table, click the TABLE MOVE handleTable Move.

  2. On the Command bar, from the Table pull-down menu, select Table Properties...
    The Table Properties dialog box appears.

  3. Select the Table tab

  4. Click BORDERS AND SHADING...
    The Borders and Shading dialog box appears.
    Borders and Shading dialog box: Borders tab

  5. Select the Shading tab

  6. To select a shading color, under Fill, select the desired shading option

  7. OPTIONAL: Under Patterns, from the Style pull-down list, select the desired shading pattern

  8. From the Apply to pull-down list, select where you want the color applied

    Text
    Applies border style only to text (i.e., a text border is created inside the cell border)

    Paragraph
    Applies border style based on selected paragraph breaks within selected cells and/or throughout the table

    Cell
    Apples border style to selected cell(s)

    Table
    Applies border style to the entire table

  9. Click OK
    You are returned to the Table properties dialog box.

  10. Click OK
    The border changes are applied to your table.

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