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Microsoft Word 2007

Advanced Style Options

Styles can help to ease your workload and improve consistency within and across documents. With advanced options, you can rename styles and add keyboard shortcuts for styles. For more general information about styles, refer to Styles: An Overview.

The Styles task pane is very useful when working with styles. For more information about the Styles task pane, refer to Style Basics.

return to topRenaming Styles

Renaming styles does not affect your text, but it changes the style name throughout your document. Renaming styles can make it easier to remember or to access them. You cannot rename a built-in style, but you can assign a keyboard shortcut to it to make it easier to access.

  1. To view the Styles group, select the Home tab
    The Home tab options appear.

  2. To display the Styles task pane, in the Styles group, click STYLESMenu arrow
    The Styles task pane appears.
    Styles task pane

  3. In the Styles task pane, right click the desired style » select Modify...
    The Modify Style dialog box appears.
    Modify Style dialog box

  4. In the Name text box, type a new style name
    EXAMPLE: Type Green Text.
    NOTE: You cannot rename a built-in style, but you can assign a keyboard shortcut to it.

  5. Click OK
    The style is renamed.

return to topAssigning Keyboard Shortcuts

You can quickly apply the styles you use most often by assigning shortcut key combinations. Then, any time you want to apply a frequently used style, you only need to press a key combination to apply the style to selected text.

Before you create shortcuts for your styles, you should determine what styles are already built in to Word's template. Word may already have a shortcut key for the desired style(s).

Assigning a Shortcut

When assigning shortcut keys, the [Ctrl] key is already assigned to the majority of the shortcut keys built into Word. You may want to use [Ctrl] + [Alt] or [Shift] + [Alt] and a letter.

HINT: It is easier to remember key combinations if you use the first letter of style names.

  1. To view the Styles group, select the Home tab
    The Home tab options appear.

  2. To display the Styles task pane, in the Styles group, click STYLESMenu arrow
    The Styles task pane appears.

  3. In the Styles task pane, right click the desired style » select Modify...
    The Modify Style dialog box appears.

  4. Click FORMAT » select Shortcut key...
    The Customize Keyboard dialog box appears.
    Customize Keyboard dialog box

  5. In the Press new shortcut key text box, press the desired shortcut key combination
    EXAMPLE: Press [Alt] + [Shift] + [B]
    The Currently assigned to prompt appears in the dialog box.
    HINT: The Currently assigned to prompt tells you whether the chosen key combination is currently assigned to another use in Word. If you see an existing description for that particular key combination, you can overwrite the existing Word key assignment or you can try another combination until the Currently assigned to prompt tells you that it is unassigned.

  6. To assign the shortcut key to the style, click ASSIGN

  7. To return to the Modify Style dialog box, click CLOSE

  8. To return to your document, click OK

Using a Shortcut

  1. To apply a style with a shortcut, select the text to be formatted

  2. Press the shortcut key combination
    The style is applied to the selected text.

Removing a Shortcut

  1. To view the Styles group, select the Home tab
    The Home tab options appear.

  2. To display the Styles task pane, in the Styles group, click STYLESMenu arrow
    The Styles task pane appears.

  3. In the Styles task pane, right click the desired style » select Modify...
    The Modify Style dialog box appears.

  4. Click FORMAT » select Shortcut key...
    The Customize Keyboard dialog box appears.
    Customize Keyboard dialog box

  5. In the Current keys text box, select the shortcut key combination

  6. To remove the shortcut key combination, click REMOVE

  7. To return to the Modify Style dialog box, click CLOSE

  8. To return to your document, click OK

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