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Microsoft Word 2008

Saving in Alternate Formats

This document explains how to save your Word document in two alternate formats. Saving in RTF format can prevent the spread of viruses, while saving in Word 97-2004 format enables the inclusion of more users.

return to topSaving in RTF Format

Saving your Word document in RTF (Rich Text Format) file format helps prevent the spread of viruses. The .doc extension has been the #1 file format for virus transmission over the past few years because it allows the attachment of hidden macros, which may actually be viruses. RTF format does not allow appendages such as macros, and, thus, the document cannot contain a virus. Saving in RTF format also preserves your document's formatting for easy transfer between different applications.

  1. From the File menu, select Save As...
    The Save As dialog box appears.
    Save As dialog box: RTF example
  2. In the Save As text box, type the document name
    HINT:
    To help you locate the file in the future, use a descriptive filename.

  3. From the Where pull-down menu, select the desired save location
    HINT: Your personal home directory is generally your username followed by a $.
    EXAMPLE: DOEJANE$

  4. From the Format pull-down menu, select Rich Text Format (.rtf)

  5. Click SAVE

return to topSaving in Word 97-2004 Format

Saving your Word document in Word 97-2004 file format allows you to include more users in the viewing of your document. Users who do not use Word 2008 will not be able to open a .docx file on an older version of Word. Saving your Word document in Word 97-2004 file format allows those users to access your document.

  1. From the File menu, select Save As...
    The Save As dialog box appears.
    Save As dialog box: Word 97-2004 example
  2. In the Save As text box, type the document name
    HINT:
    To help you locate the file in the future, use a descriptive filename.

  3. From the Where pull-down menu, select the desired save location
    HINT: Your personal home directory is generally your username followed by a $.
    EXAMPLE: DOEJANE$

  4. From the Format pull-down menu, select Word 97-2004 (.doc)

  5. Click SAVE

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