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Microsoft Word 2007

Creating Labels

Labels can be used in a variety of ways to make organization easier. Microsoft Word provides an easy way to make customized labels that suit your needs. Word's Labels feature automatically creates templates for your labels, allowing you to customize label size, text, and appearance.

return to topCreating Labels: An Entire Page of the Same Label

Labels can be useful for organizing items in a variety of situations. If you find yourself needing to identify numerous items with the same information (for instance, a stack of folders for particular session of a workshop), Word provides you with an easy way to create an entire page of the same label.

  1. Open a blank Word document

  2. From the Mailings tab, in the Create group, click LABELSLables button
    The Envelopes and Labels dialog box appears, with the Labels tab displayed.
    Envelopes and Labels dialog box: Labels tab

  3. To select the correct label size,
    1. Click OPTIONS...
      The Label Options dialog box appears.
    2. From the Label products pull-down list, select the brand name
      NOTE: The most common label manufacturer is Avery standard.
    3. From the Product number scroll list, select the product number
      NOTE: The most common is 5160-Address.
    4. Click OK

  4. In the Address text box, type the text for the labels

  5. OPTIONAL: To adjust the font,
    1. Select the text that you want to change
    2. Right click on the selected text » select Font...
      The Font dialog box appears.
    3. Select the Font tab
    4. Make the appropriate changes
    5. Click OK

  6. Before printing, to specify the paper source,
    1. Click OPTIONS...
      The Label Options dialog box appears.
    2. In the Printer information section, from the Tray pull-down list, make the appropriate selection
    3. Click OK

  7. Load the labels into the printer

  8. To print without using the Print dialog box, click PRINT
    To print using the Print dialog box,
    1. Click NEW DOCUMENT
      A new document appears with a table displaying your label in each cell. Each cell of the table represents one label.
    2. From the OFFICE BUTTONFile menu icon, click PRINT
      The Print dialog box appears.
    3. Make any necessary adjustments
    4. Click OK

return to topCreating Labels: A Page of Custom/Unique Labels

If you find yourself needing to identify many items with different information (for example, name badges for participants in a workshop), Word makes it easy to create the template for labels which can be filled with custom information.

  1. Open a blank Word document

  2. From the the Mailings tab, in the Create group, click LABELSLables button
    The Envelopes and Labels dialog box appears, with the Labels tab displayed.
    Envelopes and Labels dialog box: Labels tab

  3. To select the correct label size,
    1. Click OPTIONS...
      The Label Options dialog box appears.
    2. From the Label products pull-down list, select the brand name
      NOTE: The most common label manufacturer is Avery standard.
    3. From the Product number scroll list, select the product number
      NOTE: The most common is 5160-Address.
    4. Click OK

  4. Before printing, to specify the paper source,
    1. Click OPTIONS...
      The Label Options dialog box appears.
    2. In the Printer information section, from the Tray pull-down list, make the appropriate selection
    3. Click OK

  5. Click NEW DOCUMENT
    A blank document appears with a table. Each cell of the table represents one label.
    NOTE: For additional information on working with tables, refer to Organizing Information with Word Tables in the Word 2007 documentation.

  6. Type the contents of each label
    HINT: To move between labels, use the [Tab] key.

  7. OPTIONAL: Make formatting changes as you would with any Word document

  8. To print your labels,
    1. From the OFFICE BUTTONFile menu icon, click PRINT
      The Print dialog box appears.
    2. To specify the printer, in the Printer section, from the Name pull-down list, make the appropriate selection
    3. Make any necessary adjustments

  9. Load the labels into the printer

  10. Click OK

Creating Custom/Unique Labels Using Mail Merge

Another way to create labels using Microsoft Word is by using Mail Merge. Mail Merge allows you to set up mailing labels (your main document). Using data from a table or external database, you can print one style of label with different information for each record in the database or table. For more information on setting up and performing mail merges, refer to Mail Merge: Creating Mailing Labels.

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