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Microsoft Word 2007

Customizing Labels

If Word does not have a pre-defined label size that meets your needs, you can create a custom label size. From the Label Options dialog box, you can modify the top and side (left) margins, label height and width, vertical pitch (space from top of first label to the top of the next label), horizontal pitch (space from left of first label to the left edge of the next label), and the number of labels across and down a page. You can also delete your custom labels when you no longer need them.

return to topCreating Custom Labels

Word's label customization features allow you to create a label for virtually every situation. The following instructions will show you how to modify the shape, size, and style of your labels.

  1. Open a blank Word document

  2. From the Mailings tab, in the Create group, click LABELSLables button
    The Envelopes and Labels dialog box appears, with the Labels tab displayed.
    Envelopes and Labels dialog box: Labels tab

  3. Click OPTIONS...
    The Label Options dialog box appears.
    Label Options dialog box
  4. From the Label products pull-down list, select a brand name

  5. From the Product number scroll list, select the label with the specifications that most closely match your desired label
    HINT: Label specifications are displayed in the Label information box when a label is selected.

  6. Click NEW LABEL...
    The Label Details dialog box appears.
    New Custom laser dialog box

  7. In the Label name text box, type a name for your label

  8. Make the appropriate modifications to the label definition
    NOTE: As you make changes to the label definition, the Preview reflects those changes.

  9. When satisfied with your changes, click OK
    Your new label now appears in the Product number scroll list.

  10. Click OK

  11. Continue creating your labels as described in Creating Labels

return to topChanging Label Alignment

When creating labels, the vertical cell alignment defaults to Centered. If all labels have the same number of lines, this looks fine. However, if the labels have varying numbers of lines, they may look odd. To change this, use the following instructions:

  1. Open your label document
    OR
    Create a sheet of unique labels
    HINT: If you are creating new labels, you will change the label alignment while making any other formatting changes to the individual labels.

  2. Select the appropriate labels
    The Design and Layout command tabs appear on the Ribbon.

  3. From the Layout tab, in the Alignment group, select the desired alignment

return to topDeleting Custom Labels

If you no longer need your custom label, you can easily delete it.

NOTE: You may delete only the custom labels you created in the New Custom laser dialog box. Labels provided by Word cannot be deleted.

  1. From the Mailings tab, in the Create group, click LABELSLables button
    The Envelopes and Labels dialog box appears, with the Labels tab displayed.
    Envelopes and Labels dialog box: Labels tab

  2. Click OPTIONS...
    The Label Options dialog box appears.
    Label Options dialog box
  3. From the Label products pull-down list, select a brand name

  4. From the Product number scroll list, select the custom label to be deleted

  5. Click DELETE
    A confirmation dialog box appears.

  6. Click YES
    Your custom label disappears from the Product number scroll box.

  7. Click OK

  8. To close the Envelopes and Labels dialog box, click CANCEL

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