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Microsoft Word 2007/2008

Combining Word Files

When working with information to be included in one document (e.g., sections of a report), you may find it easier to initially group the information into separate files. If so, you will need to later combine the files into a single final document. You can do this using the Copy and Paste functions or using the method described in this document.

Windows:

  1. In the file that will contain all files, place the insertion point where you want another file to be inserted

  2. From the Insert tab, in the Text group, click theDown Arrownext to INSERT OBJECT » select Text from File
    The Insert File dialog box appears.

  3. Using the Look in pull-down menu, locate and select the file to be inserted

  4. To insert the file as text, click INSERT
    To insert the file as linked text, click theDown Arrownext to INSERT » select Insert as Link
    NOTES:
    Linking text allows you to easily update the inserted text if the linked document is still being edited.
    To update linked text when changes have been made to the original document, right click the linked text » select Update Field.

  5. To insert more files, repeat steps 1-4

Macintosh:

  1. In the file that will contain all files, place the insertion point where you want another file to be inserted

  2. From the Insert menu, select File...
    The Insert File dialog box appears.

  3. Locate and select the file to be inserted

  4. OPTIONAL: To link inserted text to the original file, select Link to file
    NOTE: Linking text allows you to easily update the inserted text if the linked document is still being edited.

  5. Click INSERT

  6. To insert more files, repeat steps 1-5
    NOTE: To update linked text when changes have been made to the original document, press [control] + click the linked text » select Update Field.

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