Microsoft Word 2008

Using Headers and Footers

This document describes how to add, format, and customize headers and footers in Microsoft Word 2008 for Macintosh. Headers and footers allow you to add information such as page numbers and dates to the format of your document.

Accessing the Header and Footer Tools
Header and Footer Tools Overview
Adding a Header and Footer
Formatting Headers and Footers for Even and Odd Pages
Numbering Pages in Headers and Footers

Accessing the Header and Footer Tools

The Header and Footer tools are located on the Formatting Palette. These are tools that you will frequently use when working with headers and footers in your document. Use the following steps to access the Header and Footer toolbar.

From the View menu, select Header and Footer
OR
Double click on the HEADER or FOOTER region
The Header and Footer regions appear.
On the ribbon, click TOOLBOX
The Toolbox appears.
NOTE: The Toolbox displays the Formatting Palette section by default. If the Formatting Palette does not display, click FORMATTING PALETTE.
Select Header and Footer
The Header and Footer tools appear.

Header and Footer Tools Overview

There are multiple ways to manipulate your headers and footers. Using the following tools you should be able to properly format these areas to fit your needs.

Button	Function
	Inserts the page number
	Inserts the number of pages
	Changes page number formatting
	Inserts the date
	Inserts the time
	Shows previous header or footer, shows next header or footer NOTE: The previous and next options are relevant when your document is divided into sections
	Switches between header and footer
	Allows you to "go to" a specific header or footer section
	Makes the header or footer different on the first page of the section
	Makes header or footer different on odd and even pages
	Makes the header or footer the same as the previous section NOTE: You can only link to previous sections if your document is divided into sections
	Hides document text
	Allows you to change the placement of the header or footer on your document

Adding a Header or Footer

Headers and footers allow you to add information above and below the typing area of your document. You can add information such as the title of the document, author, date printed, chapter/section title, or page numbers.

From the View menu, select Header and Footer
OR
Double click on the Header or Footer region
The Header and Footer regions appear.
In the document, place your insertion point in the Header region or the Footer region
Type the desired text
HINT: Almost all formatting options (e.g., font, size, centering, tabs, and borders) that can be applied in the document can also be applied in headers and footers.
When you are ready to return to your document, on the Header and Footer toolbar, click CLOSE
OR
Double click the document body

Formatting Headers and Footers for Even and Odd Pages

If you are working on a document that will be printed back-to-back and have facing pages (like a book), you may want to format your headers and footers differently according to whether they are on an even or odd page.

From the View menu, select Header and Footer
OR
Double click on the Header or Footer region
The Header and Footer regions appear.
On the ribbon, click TOOLBOX
The Toolbox appears.
NOTE: The Toolbox displays the Formatting palette section by default. If the Formatting palette does not display, click FORMATTING.
Select Header and Footer
The Header and Footer tools appear.
Select Different Odd and Even Pages
Labels appear designating the odd and even page footers.
In the document, type the desired text for odd and even headers and footers
NOTE: Options for odd and even headers and footers will appear when your document is two or more pages in length.
HINT: Almost all formatting options (e.g., font, size, centering, tabs, and borders) that can be applied in the document can also be applied in headers and footers.
When you are ready to return to your document, click CLOSE
OR
Double click the document body

Numbering Pages in Headers and Footers

From the View menu, select Header and Footer
The Header and Footer regions appear.
In the document, place your insertion point where you want the page number to appear
NOTE: Unless directed otherwise, Word will keep headers and footers consistent for all pages.
On the ribbon, click TOOLBOX
The Toolbox appears.
NOTE: The Toolbox displays the Formatting palette section by default. If the Formatting palette does not display, click FORMATTING.
In the Toolbox, select Header and Footer
The Header and Footer tools appear.
In the Insert section, click INSERT PAGE NUMBER
The page number is inserted.
HINT: Almost all formatting options (e.g., font, size, centering, tabs, and borders) that can be applied in the document can also be applied in headers and footers.
OPTIONAL: To remove page numbering from the first page,
1. From the Insert menu, select Page Numbers…
  The Page Numbers dialog box appears.
2. Deselect the Show number on first page option
3. Click OK
When you are ready to return to your document, click CLOSE
OR
Double click the document body