Microsoft Word 2007
Additional Options for Creating Envelopes
Labels and envelopes are two ways that you can expand the functionality of Microsoft Word and your printer. This document offers some additional options for working with envelopes.
- Accessing the Envelopes and Labels Dialog Box
- Using Envelope Options
- Updating the Return Address
- Adding a Graphic to an Envelope
- Using the Text Box
Accessing the Envelopes and Labels Dialog Box
To access the Envelopes and Labels dialog box from the menu, follow this simple step:
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From the Mailings command tab, in the Create group, click ENVELOPES
The Envelopes and Labels dialog box appears.
Using Envelope Options
You can change the font type, font size, and the position of the delivery and return addresses on the envelope with the Font and Envelopes and Labels dialog boxes.
Adjusting the Font: Font Dialog Box
You can adjust the font of the envelopes similar to adjusting the font within a Word document. The following instructions assume that the content of the envelope has already been typed.
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Within the Envelopes and Labels dialog box, select the text of the address that you want to change
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Right click the selected text » select Font...
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Press [Ctrl] + [D]
The Font dialog box appears.
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Make the appropriate changes
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Click OK
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To print the envelope, refer to Generating Envelopes
Adjusting the Font: Envelope Options Dialog Box
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Select the Envelopes tab
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Click OPTIONS...
The Envelope Options dialog box appears.
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Select the Envelope Options tab
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For the address you want to format, click FONT...
The Envelope Address dialog box appears.
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Make the desired adjustments to the font
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Click OK
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OPTIONAL: Repeat steps 5-7 for the other address
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Click OK
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To print the envelope, refer to Generating Envelopes
Adjusting the Position of the Address
If the address is printing too far to the left or right of the envelope, you can adjust the position through the Envelopes Options dialog box.
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Select the Envelopes tab
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Click OPTIONS...
The Envelope Options dialog box appears. -
To adjust the position of the delivery address, use the From left or From top nudge buttons as appropriate
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To adjust the position of the return address, use the From left or From top nudge buttons as appropriate
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Click OK
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To print the envelope, refer to Generating Envelopes
Updating the Return Address
The return address reflects the information entered in the User information dialog box. Temporary adjustments can be made in the Labels and Envelopes dialog box. To make a more permanent adjustment, you can update the User information dialog box. Both options are described here.
Updating the Return Address: Envelopes and Labels Dialog Box
NOTE: Using this method to change the address affects only the current document. To change the return address for all new documents, refer to Updating the Return Address: Options Dialog Box
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Select the Envelopes tab
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In the Return address text box, make the appropriate adjustments
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Click CHANGE DOCUMENT
NOTE: If the envelope has not already been added to the document, CHANGE DOCUMENT will appear as ADD TO DOCUMENT.
The envelope is changed/ added to the document.
Updating the Return Address: Options Dialog Box
NOTE: The return address reflects the information entered in the the User information dialog box. To edit User Information, refer to Summary of Word Fields: User Information.
This method changes the return address for all new documents. To change the return address for only the current document, refer to Updating the Return Address: Envelopes and Labels Dialog Box.
Adding a Graphic to an Envelope
You can add a graphic to your envelope similar to the way you add a graphic to a Word document. Before you can add the graphic, the envelope must first be inserted into the Word document. Once the envelope is in the document, you can use the Insert Picture or Insert Clip Art command to add the graphic. You can apply typical modifications to the graphic (e.g., resize). For more information on inserting Clip Art, refer to Using Clip Art.
Using the Text Box
When Word creates an envelope and adds it to a Word document, the positioning of the delivery address is controlled by a text box. Text boxes are used to give the user additional control over the placement of text within the document. Text boxes can be adjusted and resized similar to graphics. You will be able to tell if text is within a text box by the border that appears around it.
