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Microsoft Word 2003

Working with Text Options

You can format the text in your Word documents by changing the font, size, color, character formatting, and text alignment. This document provides instructions for many different formatting options that can give your document a unique look. For more information, refer to Paragraph Formatting Options and Fonts Overview.

return to topFormatting Text

Some rules to remember when formatting your text include the following:

return to topChanging Font, Size, and Color

Word allows you to change the font, size, and color by using the Formatting toolbar or the Font dialog box. The toolbar option is an easier and faster way of changing the look of your text. However, the Font dialog box provides more options and allows you to preview your text through the Preview box. For more information, refer to Fonts Overview.

Changing Font, Size, and Color: Toolbar Option

  1. Select the desired text

  2. To select a different font, on the Formatting toolbar, from the Font pull-down list, select the desired font
    Font pull-down list

  3. To select a different size, from the Font Size pull-down list, select the desired font size
    Font Size pull-down list

  4. To select a different color, click theDown Arrownext to FONT COLORFont Color button» select the desired font color

Changing Font, Size, and Color: Menu Option

  1. Select the desired text

  2. From the Format menu, select Font...
    The Font dialog box appears.
    HINT: A sample of the selected font appears in the Preview section.
    Font dialog box

  3. In the Font text box, type the desired font name
    OR
    From the Font scroll list, select the desired font

  4. In the Size text box, type the desired font size
    OR
    From the Size scroll list, select the desired size

  5. From the Font color pull-down list, select the desired font color

  6. In the Effects section, select any additional font effects
    EXAMPLE: Small caps, Superscript, Subscript

  7. Click OK

return to topChanging Character Formatting

Word allows you to format text characters using the toolbar, menu, or keyboard options. The toolbar and keyboard options are faster; however, the menu option offers more options. Some of the styles you can apply are boldface, italics, underlining, shadow, superscript or subscript, single or double strikethrough, small or all caps, and color.

Changing Character Formatting: Toolbar Option

  1. Select the text to be formatted

  2. On the Formatting toolbar, click one or more of the appropriate formatting buttons
    HINT: To deselect character formatting, select the text and click the formatting button a second time.
    Bold, Italic, and Underline buttons

Changing Character Formatting: Menu Option

  1. Select the text to be formatted

  2. From the Format menu, select Font...
    The Font dialog box appears.

  3. In the Font style text box, type the desired style
    OR
    From the Font style scroll list, select the desired style

  4. If necessary, in the Effects section, select additional formatting options
    EXAMPLE: Small caps, Shadow

  5. Click OK

Changing Character Formatting: Keyboard Option

  1. Select the text to be formatted

  2. Press the appropriate key(s):

    Enhancement Keystroke
    Italics [Ctrl] + [I]
    Bold [Ctrl] + [B]
    Underline [Ctrl] + [U]
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