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Microsoft Word 2003/2004

Combining Word Files

When working with information to be included in one document (e.g., sections of a report), you may find it easier to initially group the information into separate files. If so, you will need to later combine the files into a single final document. You can do this using the Copy and Paste functions or using the method described in this document.

Windows:

  1. In the file that will contain all files, place the insertion point where you want another file to be inserted

  2. From the Insert menu, select File...
    The Insert File dialog box appears.

  3. From the Look in pull-down list, locate and select the file to be inserted

  4. To insert the file as text, click INSERT
    To insert the file as linked text, click theDown Arrownext to INSERT » select Insert as Link
    NOTES:
    Linking text allows you to easily update the inserted text if the linked document is still being edited.
    When changes have been made to a linked document, right click the linked text » select Update Field.

  5. To insert more files, repeat steps 1-4

Macintosh:

  1. In the file that will contain all files, place the insertion point where you want another file to be inserted

  2. From the Insert menu, select File...
    The Insert File dialog box appears.

  3. Locate and select the file to be inserted

  4. To insert the file as text, click INSERT
    To insert the file as linked text, select Link to File
    NOTES:
    Linking text allows you to easily update the inserted text if the linked document is still being edited.
    When changes have been made to a linked document, press [control] + click the linked text » select Update Field.

  5. To insert more files, repeat steps 1-4

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