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Microsoft Word 2004

Additional Options for Creating Envelopes

Labels and envelopes are two ways that you can expand the functionality of Microsoft Word and your printer. This document has been prepared to offer some additional options for working with envelopes.

return to topAdding the Create Envelope Button to the Toolbar

If you will create envelopes frequently with Word, it may be a good idea to add the Create Envelope button to any toolbar. This will give you easier access to the Envelope dialog box.

Adding the Create Envelope Button to Toolbar

  1. From the Tools menu, select Customize » Customize Toolbars/Menus...
    The Customize Toolbars/Menus dialog box appears.
    Customize Toolbars/Menus dialog box

  2. Select the Commands tab

  3. From the Categories scroll box, select Tools

  4. From the Commands scroll box, select Envelopes...

  5. Click and drag ENVELOPES...Envelopes buttonto a position on the Standard toolbar

  6. Click OK

Using the Create Envelope Button

  1. To access the Envelope dialog box, click CREATE ENVELOPECreate Envelope button
    The Envelope dialog box appears.

return to topUsing Envelope Options

You can change the font type, font size, and the position of the delivery and return addresses on the envelope with the Font and Envelope dialog boxes.

Adjusting the Font: Font Dialog Box

You can adjust the font of the envelopes similar to adjusting the font within a Word document. The following instructions assume that the content of the envelope has already been typed.

  1. Within your envelope document, select the text that you want to format

  2. From the Format menu, select Font...
    The Font dialog box appears.

  3. Make the appropriate changes

  4. Click OK

Adjusting the Font: Envelope Options Dialog Box

  1. From the Tools menu, select Envelopes...
    OR
    Click CREATE ENVELOPECreate Envelope button
    The Envelope dialog box appears.
    Envelope dialog box

  2. In the Delivery address section, type the address

  3. In the Delivery address section, click FONT...
    The Font dialog box appears.

  4. Make the desired adjustments to the font

  5. Click OK

  6. OPTIONAL: Repeat steps 2-5 for the Return address section

  7. Click OK

Adjusting the Position of the Address

If the address is printing too far to the left or right of the envelope, you can adjust the position through the Envelope dialog box.

  1. From the Tools menu, select Envelopes...
    OR
    Click CREATE ENVELOPECreate Envelope button
    The Envelope dialog box appears.

  2. In the Delivery address or Return address section, click POSITION...
    The Address Position dialog box appears.

  3. Under Delivery address, in the From left or From top text box, use the nudge button to adjust the position as appropriate

  4. Under Return address, in the From left or From top text box, use the nudge button to adjust the position as appropriate

  5. Click OK

return to topUpdating the Return Address

The return address reflects the information entered in the Office Address Book dialog box. Temporary adjustments can be made in the Envelope dialog box.

  1. From the Tools menu, select Address Book
    The Office Address Book dialog box appears.

  2. To update the address, double click the desired name
    The Name dialog box appears.

  3. Select the Home tab

  4. Change the address accordingly

  5. Select Default address

  6. Click SAVE
    The information entered will now appear as the default return address.

return to topAdding a Graphic to an Envelope

You can add a graphic to your envelope similar to the way you add a graphic to a Word document. Once the envelope is in the document, you can use the Insert Picture or Insert Clip Art command to add the graphic. You can apply typical modifications to the graphic (e.g., resize). For more information on inserting Clip Art, refer to Using Clip Art.

return to topUsing the Text Box

When Word creates an envelope and adds it to a Word document, the positioning of the delivery address is controlled by a text box. Text boxes are used to give the user additional control over the placement of text within the document. Text boxes can be adjusted and resized similar to graphics. You will be able to tell if text is within a text box by the border that appears around it.

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