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Microsoft Word 2003

Template Locations

You can save time and effort by creating new documents using templates designed to format a specific type of document. If you create many similar documents, templates save time by formatting the page to pre-defined settings, allowing you to start writing immediately. For information on how to use templates, refer to Working with Templates.

As you create and customize templates, it is important to consider the location you will use to save those templates. To prevent accidental changes, do not save templates in the same location you save your document files. Save templates in either the Word templates folder or in a folder you designate specifically for templates. Be sure to give the folder an easily identifiable name like Working Templates.

return to topDefining a User Templates Location

User templates are your personal collection of templates.

  1. From the Tools menu, select Options...
    The Options dialog box appears.

  2. Select the File Locations tab
    Options dialog box, File Locations tab

  3. Under File types, select User templates

  4. Click MODIFY...
    The Modify Location dialog box appears.

  5. From the Look in pull-down list, locate and select the appropriate location

  6. To confirm the drive and directory location, click OK

  7. Click OK

return to topDefining a Workgroup Templates Location

Workgroup templates are available to a group of people (e.g., members of a department). They should be saved to the Workgroup templates area on a shared network drive.

You can use Word to set the location of Workgroup templates (e.g., on a network drive). These templates will then be available through the General tab of the New dialog box.

  1. From the Tools menu, select Options...
    The Options dialog box appears.

  2. Select the File Locations tab

  3. In the File types section, select Workgroup templates

  4. Click MODIFY...
    The Modify Location dialog box appears.

  5. From the Look in pull-down list, locate and select the appropriate location

  6. To confirm the drive and directory location, click OK

  7. Click OK

return to topSearching for Templates

The Windows XP Find feature can search for template files. This can be useful if, for example, you forgot where you saved templates or are looking for template files on a network drive.

  1. From the Start menu, select Search
    The Search Results window appears.

  2. In the Search Companion frame, under What do you want to search for?, click ALL FILES AND FOLDERS

  3. Click MORE ADVANCED OPTIONS
    Search: More advanced options

  4. From the Type of file pull-down list, select Microsoft Word Template

  5. OPTIONAL: To limit your search, complete these additional fields:
    • All or part of the file name
    • A word or phrase in the file
    • Look in

  6. Click SEARCH
    The search results appear in the right frame of the Search Results window.

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