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Windows XP

Advanced Folder Level Permissions

When you set permissions, you specify what users are allowed to do within that folder such as save and delete files or create a new folder. You are not limited to choosing one of the standard permissions settings (Full Control, Modify, Read & Execute, List Folder Contents, Read, or Write). Instead of choosing one of these settings, you may set your own unique permissions based on what you would like users to be able to do. For an understanding of how options can be combined, refer to Permission Types: An Overview.

Remember, folder permissions can only be changed by the owner of the folder (i.e., the creator) or by someone who has been granted permission by the owner. If you are not the owner of the folder or have not been granted permission by the owner, the checkboxes will be grayed out. Therefore, you will not be able to make any changes until the owner grants you permission. 

NOTE: The majority of these instructions refer to MY COMPUTERMy computeron the Desktop. Instead of the text MY COMPUTER, you may see your username followed by the computer name.

  1. On the desktop, right click MY COMPUTER » select Explore
    From the Start menu, select All Programs » Accessories » Windows Explorer
    On the Taskbar, right click START » select Explore
    Windows Explorer
    NOTE: The Start menu option may not always work, due to periodic Start menu reorganization.

  2. From the Folders list on the left side of the screen, select the appropriate drive (e.g., the W: drive)

  3. From the updated Contents listing on the right side of Explorer, select the folder or subfolder you wish to grant access to

  4. From the File menu, select Properties
    Right click the folder » select Properties
    The Properties dialog box appears.

  5. Select the Security tab

  6. In the Properties dialog box, click ADD...
    The Select Users, Computers, or Groups dialog box appears. 

  7. In the Enter the object names to select text box, type the name of the appropriate individual, group, or class that will have permission (e.g., 0121.engl.490.001 or

  8. Click OK
    You are returned to the Properties dialog box.

  9. Near the bottom left of the Properties dialog box, click ADVANCED
    The Advances Security Settings dialog box appears.

  10. OPTIONAL: If you do not want the new folder to have the same permissions as the "parent" (original) folder and wish to set unique permissions for the new folder, uncheck Inherit from parent the permission entries that apply to child objects. Include these with entries explicitly defined here.

    1. In the Security dialog box that appears, click REMOVE
      The "parent" permissions are removed. 

  11. Select the appropriate user

  12. Click EDIT...
    The Permission Entry dialog box appears.
    Permission Entry dialog box

  13. In the Permissions section, use the checkboxes to set the appropriate permissions
    NOTE: If you are not the owner of the folder or have not been granted permission by the owner, all checkboxes will be gray. Therefore, you will not be able to make any changes until the owner grants you permission to do so.

  14. From the Apply onto pull-down list, select what level you wish to apply these permissions to

  15. Click OK

  16. In the Advanced Security Settings dialog box, click OK

  17. In the Properties dialog box, click OK
    The new folder permissions are added for your specified user(s).

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