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Windows XP

Working with Files

Working with files is an important part of managing documents in Windows Explorer and Windows XP.

return to topSelecting Multiple Files

For each of the following options, you can work with more than one file at a time. For instance, if you want to delete ten files from your disk, you can delete all ten at the same time. To do this, you must select the files together.

Selecting Contiguous Files

  1. Select the first file in the series

  2. Press and hold [Shift]

  3. Select the last file in the series
    Contiguous files

  4. Release [Shift]

Selecting Non-Contiguous Files

  1. Press and hold [Ctrl]

  2. Select each of the files separately
    Non-contiguous files

  3. After you have made all your selections, release [Ctrl]

return to topCopying Files

Copying files is useful when you want a second copy or a backup copy of a file. When making a backup copy, make sure the copy is stored on a different disk or drive than the original file. If the disk or folder that the original is saved on should develop a problem, you do not want to lose both copies.

To copy files, you can use a method similar to copying text. The process is similar if you are copying files to another location on the hard-drive or between the hard-drive and a floppy diskette. If you are copying files between two floppy diskettes, you will need to copy to the hard-drive first and then copy from the hard-drive to the second floppy diskette.

Copying Files: Copy and Paste Option

NOTE: Files copied through Windows Explorer cannot be pasted into files (e.g., a Microsoft Word document).

  1. Select the file that you want to copy

  2. From the Edit menu, select Copy
    OR
    Right click » select Copy
    OR
    Press [Ctrl] + [C]

  3. Select the drive/folder where you want the new copy placed

  4. From the Edit menu, select Paste
    OR
    Right click » select Paste
    OR
    Press [Ctrl] + [V]

  5. If necessary, adjust the filename (refer to Renaming Files)

Copying Files: Drag and Drop Option

  1. Locate the file that you want to copy

  2. Adjust the Folders/Drive listing so you can see the new location for the file

  3. If the new location is on a different drive (e.g., hard-drive to floppy), drag the file to the new location
    If the new location is on the same drive (e.g., hard-drive to another location on hard-drive), hold down [Ctrl] and drag the file to the new location

return to topMoving Files

Moving files is useful when you want to rearrange your files to create better file organization.

To move files, you can use a method similar to copying text. The process is similar if you are moving files to the hard-drive or to another floppy diskette.

Moving Files: Cut and Paste Option

  1. Select the file that you want to move

  2. From the Edit menu, select Cut
    OR
    Right click » select Cut
    OR
    Press [Ctrl] + [X]

  3. Select the drive/folder that you want the file moved to

  4. From the Edit menu, select Paste
    OR
    Right click » select Paste
    OR
    Press [Ctrl] + [V]

  5. If necessary, adjust the filename (refer to Renaming Files)

Moving Files: Drag and Drop Option

  1. Locate the file that you want to move

  2. Adjust the Folders/Drive list so you can see the new location for the file

  3. If the new location is on the same drive (e.g., hard-drive to another location on hard-drive), drag the file to the new location
    If the new location is on a different drive (e.g., hard-drive to floppy), hold down [Shift] and drag the file to the new location

return to topRenaming Files

Renaming Files: Menu Option

  1. Select the file that you want to change the name of

  2. From the File menu, select Rename

  3. Type the new file name

  4. Press [Enter]

Renaming Files: Mouse Option

  1. Select the file that you want to change the name of

  2. Click again on the filename
    OR
    Right click » select Rename
    A box appears around the filename.
    Renaming a File

  3. Type the new filename

  4. Press [Enter]

return to topDeleting Files

Deleting files is an easy way to free up space on your diskettes and disk drives. Any file that is no longer needed should be deleted. If you are deleting files from a floppy diskette, you need to make sure you are deleting the correct file. You will see a confirmation dialog box, but you cannot recover the file once it is deleted. If you are deleting files from the hard-drive, they are placed in the Recycle Bin and remain there until the Recycle Bin is emptied. You can recover files from the Recycle Bin before it is emptied.

Deleting Files: Menu Option

  1. Select the file that you want to delete

  2. From the File menu, select Delete

  3. If you receive a confirmation dialog box, verify that the correct file is being deleted

  4. To confirm, click YES
    To cancel, click NO

Deleting Files: Keyboard Option

  1. Select the file that you want to delete

  2. Press [Delete]

  3. If you receive a confirmation dialog box, verify that the correct file is being deleted

  4. To confirm, click YES
    To cancel, click NO

return to topRestoring Files from the Recycle Bin

Files that are deleted from the hard drive are put into the Recycle Bin, where they will remain until the Recycle Bin is emptied—even if you turn off your computer. The following steps outline what you need to do to restore a file from the Recycle Bin. Using this procedure, the file will be restored to its original location. If you want to change the location, you can use the moving files procedure as described previously.

Restoring Files

WARNING: Restoring files from the Recycle Bin only works for files deleted from the hard-drive, not from a diskette or a server.

  1. Open the Recycle Bin

  2. Select the file to be restored

  3. From the File menu, select Restore

Emptying the Bin

  1. Open the Recycle Bin

  2. From the File menu, select Empty Recycle Bin
    A dialog box appears prompting you to confirm the deletion.

  3. Respond appropriately

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